The Project Life Cycle

Transcription

1 By: Madeleine Maruaniy BCom, PMP The Project Life Cycle Initiating Planning Executing Monitoring and Controlling Closing Initiating The first phase in a Project Life Cycle Deliverables and affected parties are defined Group expectations are discussed Communication methods are developed 1

2 Planning The second phase in the Project Life Cycle Plans are developed in order to achieve end-goals Examples: Communications Plan How decisions are made Who is responsible for what How are conflicts resolved How to meet the due date of deliverables Executing The third phase in the Project Life Cycle Work for deliverables is performed Monitoring and Controlling The fourth phase in the Project Life Cycle Ensure accepted deliverables and quality standards have been fulfilled 2

3 Closing The fifth phase in the Project Life Cycle Where your group will Finalize and Sign-Off on all deliverables NOTE: The Project Life Cycle is an Iterative Process This means that project phases can overlap such as the Executing and Monitor and Controlling phases. Group Registry Name Role Major Contact Information Preferred Method of Communication Course Expectations Angela Analyst 1 Accounting E: Angela@example.com P: Whatsapp B+ in the course and decision making based on group consensus Raj Personnel Manager Human E: Raj@example.com In Person Improve public Resources P: speaking skills Maintenance Finance In Person B in the course and Manager P: open channels Lee Marketing Manager Management E: Lee@example.com P: Whatsapp Group meetings at least once a week Lucy President Finance E: Lucy@example.com P: Facilities Manager Marketing P: In Person A+ in the course B+ in the course and Creation of Meeting Minutes after every meeting for review Resource Calendars Month: Year: Sunday Monday Tuesday Wednesday Thursday Friday Saturday

4 Resource Calendars - Sample Period Monday Tuesday Wednesday Thursday Friday Saturday Sunday 8:00AM 11:00AM Angela Raj Raj Lucy Lucy 12:00PM 3:00PM Angela Angela Lucy Angela Raj Raj Lee Raj Lucy Lucy Lee 4:00PM 7:00PM Angela 8:00PM 10:00PM RACI Charts Matrix between the group members performing the work and the work being performed R - Many group members can be responsible for a task Answers the question: Who is getting the work done? 4

5 A - Only one group member can be accountable for a task Answers the question: Who is answerable for the quality of the end product? C - Involves group members who need to weigh-in on the task being performed such as offering guidance, suggestions or modifications Answers the question: Who is affected by the task I am performing? I - Informed Involves group members who only need to be notified of the progress and status of deliverables. Answers the question: Who needs to be aware of the status of my deliverables? 5

6 RACI Chart Example Task Task Angela Raj Lee Lucy ID 1 Review Incoming Scope of Work 2 Develop Environmental Analysis 3 Develop Resource Assessment Informed Informed 4 Consider and Informed Identify Values 5 Develop Mission Statement 6 Review all documents from this stage 7 Finalize and Sign- Off on the first stage of the Strategic Plan End of Module Thanks for your attention 6