Role Type Pay Band Location Duration Reports to:

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1 Role Title Programme Officer Role Information Role Type Pay Band Location Duration Reports to: Programme Administration and Communications H Yangon, Myanmar Fixed term Senior Programme (Until July 2019, Officer, British Council possibility to extension) Role purpose The Programme Officer will be responsible for providing administrative support to the programme including a specific focus on communications activities in compliance with British Council and EU policies and requirements. S/he will work with the range of internal and external stakeholders to ensure that activities are managed in a way that maximises: 1. Value for money 2. EU satisfaction 3. Compliance with British Council internal policy 4. Compliance with the EU contract requirements About us The British Council is the UK s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with changing lives by creating opportunities, building connections and engendering trust. We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body. Geopolitical/SBU/Function overview: Our reputation as a trusted and innovative supporter of social and political development in Burma is well-established. We work with a variety of local partners across the spectrum of civil society, from large, well-known and well-funded local NGOs to networks of human rights defenders. We have excellent relations with international donors, especially the European Union, DFID and other international organizations. 1 [Programme Officer] [22 nd October 2018] The British Council

2 This post will support activities of MyJustice, the Rule of law and access to justice component of the Strengthening Governance in Burma/Burma Programme funded by the EU and granted to the British Council through a delegation agreement for implementation to the value of Euro 20 million over four years. The programme has the overall objective of improving access to justice and legal aid for the poor and vulnerable, develop legal capacity of justice sector professionals and strengthen selected rule of law institutions to better fulfil their mandates. The Programme s Specific Objectives are: 1. To improve access to both formal and informal justice systems specially for vulnerable groups in 6 regions/states in Myanmar 2. To improve the functioning of institutions which support the rule of law in Myanmar. This programme will be delivered in six region and states in Myanmar with programme activity coordinated by the main office in Yangon and supported by two field offices in Mawlamyine and Mandalay. Implementation of the programme began in August The implementation period of the programme is 48 months. Main opportunities/challenges for this role: Working with a wide variety of internal and external stakeholders. Opportunity to develop technical knowledge in supporting communications activities Opportunity to learn more about the programme s approach to Access to Justice. Variety of demands in administrative duties. Main Accountabilities: Accountabilities, responsibilities and main duties 1. Efficient and effective delivery of project activities to satisfactory standards and in line with EU and British Council standards. 2. Administrative support to Communications Manager relating to communications activities such as keeping records of promotional material, communicating with external design agencies to develop new designs and templates in accordance with MyJustice s Brand guidelines and managing social media activities 3. Working together with the communications team to deliver the successful implementation of a mass media campaign. 4. Translate communications between English and Myanmar languages. 5. Activities are delivered in line with budget and on time. 2 [Programme Officer] [22 nd October 2018] The British Council

3 6. Administrative support to work planning and scheduling of MyJustice programme activities, managing inputs from partners and short term experts as appropriate. 7. Supporting the Senior Project Officer to implement effective and compliant sub-contract and consultancy management procedures and accurate record keeping maintained. 8. Supporting the Senior Project Officer to ensure sound financial management of the programme; working with the Finance Manager/Coordinator to oversee external and internal reporting, budget management; forecasting and client (i.e. the EU) invoicing. 9. Working with the Senior Project Officer and Programme Manager to ensure effective mechanisms of project office management and effective and compliant systems in place, including procurement management, IT solutions, information management etc. to meet audit and ISO requirements. 10. Administrative support to technical team and finance staff to ensure awareness of and compliance with the anti-fraud policy. 11. Administration of events management and logistical arrangements, delivered effectively and to British Council standards and expectations. 12. Ensure that the British Council s equality, diversity and inclusion (EDI) policy and values are embedded as an essential and integral part of daily work and programme delivery. 13. Ensure full compliance with our corporate child protection (CP) policy, support the achievement of relevant targets in the child protection action plan and help to position us as a trusted partner in both CP and EDI. 14. Ensure to manage information created and received in compliance with the British Council s information management standards, policies, the UK data protection principles and local legislation. All the duties are delivered in line with the British Council s policies on information Management, Child Protection and Equality, Diversity and inclusion, and these are taken into account when planning and delivering activity. Key Relationships: Internal 1. Programme Director 2. Team Leader 3. Strategic Engagement Adviser 4. Communications Manager 5. Programme Manager 6. Senior Programme Officer 7. Result Area Leads 8. Short Term Experts 9. Finance Manager 10. Finance Coordinator External 3 [Programme Officer] [22 nd October 2018] The British Council

4 1. MyJustice s Partner Organizations including Mass Media Campaign partners and other communications agencies. 2. Suppliers of products and services Role Requirements: Threshold requirements: Passport requirements/ Right to work in country Direct contact or managing staff working with children? Notes Person Specification: Right to work in Myanmar No Assessment stage N/a Assessment stage Language requirements (DELETE IF NOT APPROPRIATE) Minimum / essential Desirable Excellent communication skills in English and Burmese Languages Qualifications Minimum / essential Desirable University Degree (Essential) Role Specific Knowledge & Experience Minimum / essential Desirable Proven experience of: Operating successfully in large development / society/justice based project Demonstrable experience in working in a matrix situation with multiple stakeholders and deadlines Demonstrable experience in managing social media platforms Administration of partners and subcontractors in delivering programme objectives and activities. Demonstrable experience in creating communications outputs for different audiences across different platforms. Experience in supporting communication campaigns across sectors, products and services Experience in dealing with media and design agencies 4 [Programme Officer] [22 nd October 2018] The British Council

5 Contract and procurement administration Office administration Role Specific Skills (if any) Proficiency in using office applications (MS Word, Microsoft Excel, and PPT) and social media platforms. Translation work in project delivery. British Council Core Skills Core skills Managing projects (Level 2) Communicating and influencing (Level 2) Planning and organizing (Level 2) Managing finances and resources (Level 2) Using technology (Level 2) Managing risk (Level 1) Ability to translate between English and Myanmar language accurately and within short time scales British Council Behaviours The following behaviors will be assessed during interview stage of recruitment process AND AND Working together (Level: More demanding) Connecting with others (Level: More demanding) Making it happen ( Level: More demanding) Being accountable ( Level: More demanding) The following behaviors will not assessed during recruitment: Creating shared purpose (Level: More demanding) Shaping the future (Level: More demanding) Prepared by: Date: Sabai Lwin, Senior Programme Officer October 22, [Programme Officer] [22 nd October 2018] The British Council