Orientation & Probationary Training Checklist

Transcription

1 Employee Name Circle one: EFNEP UC CalFresh Both * Supervisor/Advisor to adapt depending upon program Before Hire 1. Fingerprint Clearance Employment is contingent upon fingerprinting clearance from both the Department of Justice and the FBI First Day 2. New Hire Packet perwork_packet/ 3. Provide proof of appropriate auto insurance coverage for your personal vehicle 4. Office Orientation Key code card and/or keys (if applicable) Parking Tour office and meet staff Employee ID number Organize workstation and provide list of needed items for workstation to supervisor for approval if not available (i.e. scissors, tape, stapler, calendar) Office Emergency Plan 5. Establish computer access 6. Organizational Chart 7. Job Description, Job Expectations Employee Work Plan 8. Discuss appropriate dress for various activities 9. Guidelines for Work and Leave Time _Operations_Center_ _Kearney/Staff_Employee_Time_and_Leave_Reporting/ 10. Establish dates/times for orientation and probationary review meetings with Supervisor/Advisor 11. Notify State Office(s) of employee s hire date and contact information for listserves, etc. First Week 5/16/2015 1

2 12. Report actual hours worked on UCD Time Reporting System totrs.cfm 13. Benefits Set up your UC ANR E mail Address (after payroll information is sent) bin/services/index.cgi 15. Procedure for submitting weekly schedule and how to make changes 16. Order name badge from State Office 17. Purchasing Card (if needed) Complete training and request P card Corporate Travel Visa Card (if needed) Your ANR Portal Instruct on use of copier, print, scanner, laminator 21. Instruct on use of phone system, voic , phone etiquette, and contact list 22. Review office procedures (sign in board, mail, kitchen facilities, reserving meeting rooms) 23. Check out procedure for equipment 24. Location of materials and storage procedures 25. Review the Statewide EFNEP and/or UC CalFresh website(s) EFNEP: UC CalFresh: Provide State Office Contact List EFNEP: UC CalFresh: page/state office 27. Review local UCCE website(s) 28. Review county specific employee manual (if applicable) 5/16/2015 2

3 First Month: General Training 29. EFNEP Weekly Activity Report (if applicable) 30. Read ANR Safety Notes: #10: Safe Lifting Practices #37: General Office Safety #75: Safe Driving Practices #135: Preventing ANR Slip, Trip, and Fall Injuries #163: Reporting a Non ANR Employee Injury #170: Office Step Ladder Safety #171: Office Storage Safety 31. Complete initial Food Safety Training: Make it Safe, Keep it Safe (MISKIS) OR Food Handler Card Read What is ANR? ANR Mission, Guiding Principle, and Core Values Complete IRB Human Subjects Training (if applicable) how do i enroll in a citi course for the first time 34. Order Business Cards Review county vehicles policies and procedures (if applicable) 36. Review Travel/Entertainment Expense Procedures Review procedures for submitting P card transactions (if applicable) Complete Child Abuse Reporting Training *Access on ANR Portal under Online Training and Release Forms 39. Read Principles of Community human resources/op life/principles ofcommunity.html 40. Read Affirmative Action: Diversity and Outreach 41d 41. Review All Reasonable Efforts Reporting Tracking and Reporting of Outreach Contacts 42. Complete Sexual Harassment Training *Training will be automatically e mailed to you by Staff Personnel Unit 43. Complete Ethical Values and Conduct Training *Training will be automatically e mailed to you by Staff Personnel Unit 5/16/2015 3

4 First Month: Programmatic Training 44. Complete Curriculum Learning Activity Module(s): Supervisor/Advisor to determine sequence 45. Establish date(s) and time(s) with experienced educator(s) Observe lesson delivery (shadowing) Co present lesson(s) with experienced educator Deliver lesson with experience educator(s) observing (reverse shadowing) 46. Review direct delivery of curriculum: Learner centered instruction, Curriculum fidelity 47. Present recipe demonstration or food tasting (to Supervisor and/or actual class) 48. Review enrollment forms and administration of tools (as applicable) About Me and About Me Instruction Guide Adult Demographics Form Nutrition Activity Reporting Form About My Class Enrollment Form 49. Review evaluation tools and administration of tools (as applicable) Food Behavior Checklist and Food Behavior Checklist Instruction Guide Food Tracker Video Youth evaluation surveys Intent to Change Pre and Post Evaluations according to curriculum Teacher Observation Tool (TOT) Teacher Tasting Tool (TTT) 50. Review credible Nutrition Information Sources Dietary Guidelines: SNAP Ed Connection: MyPlate: Read California 4 H Experiential Learning Model: 5/16/2015 4

5 52. * Review Program Guidance (UC CalFresh) Three Months: Programmatic Training 53. Complete Curriculum Learning Activity Module(s) 54. Demonstrate proficiency in [#] of lessons 55. Demonstrate proficiency in use of enrollment and evaluation tools 56. * Review Western Region SNAP Ed Evaluation Framework (UC CalFresh) 57. Probationary Period Mid Point Evaluation submitted to SPU Supervisor/Advisor to discuss action items from Mid Evaluation with employee Five Months: Programmatic Training 59. Develop and present elevator speech (describe your program in 1 minute or less) 60. Complete training: Recruiting and scheduling adult classes 61. Complete training: Recruiting volunteer teachers and youth leaders 62. Complete training: Enrolling, training, and supporting volunteer teachers and youth leaders 63. Demonstrate basic data entry skills 64. *Complete training in basic nutrition (if needed): To be determined by Supervisor/Advisor 65. *Complete Civil Rights Training (SNAP Ed specific) ed%20for%20locals%202014%2010%2030ii.pptx 66. Submit Probationary Period Final Evaluation to SPU Sources: EFNEP New Employee Orientation Manual 10/5/12 UCCE Fresno County New Program Educator Training Schedule UCCE Riverside County New NFCS Staff Orientation Checklist Resources: 5/16/2015 5

6 Implementation Guide Supervisor Tips: A lead CES II can assist with training Establish goal for program training so that staff can budget their time Item 8 Discuss appropriate dress for various activities Examples Clothing should be neat clean, in good repair, and appropriate for the clientele activity. Excessively tight clothing may restrict movement and be unprofessionally revealing; clothing should not expose undergarments (excessively short skirts or shorts and low rise pants risky when one sits, midriffs, backless shirts, plunging necklines or transparent shirts can also be a professional and safety risk. Shoes: As educators we load materials, equipment, do food prep work working with knives and hot foods. We are on our feet for the majority of the day. For overall safety, closed toe, closed heel shoes are the best protection. High heels and flip flops increase the risk of falls. Open toed shoes, sandals and flip flops do not protect the feet they can catch on gas/brake pedals, stairs, and leave feet vulnerable to heavy and/or sharp falling objects. Community meetings: Professional casual dress (slacks, top non jeans). Dresses, skirts with a top. Teaching classes: Dress appropriately for physical activity. Educators are often bending, kneeling, etc. Bring and wear your apron to protect your clothes, don t forget your name tag/id. Garden activities: wear neat, clean, clothing (jeans that are not tight or torn may be appropriate). Closed toed shoes or sneakers to protect the feet. If you will be in direct sun, don t forget sun screen and a hat. 21 Voic message Include: Full name Job title UC Cooperative Extension County Nutrition Education Program If you need immediate assistance, please call. 31 Food Safety Training Initial training can be MISKIS or ServSafe Food Handler Card. ServSafe Food Protection Manager training will be done after the probationary period is successfully completed. 41 Review All Reasonable Efforts Reporting Tracking and Reporting of Outreach Contacts All Reasonable Efforts Reporting: You must be able to document three of four outreach methods: Mass Media, Newsletters, Personal Letters, and Personal Contacts. Documentation: calendar notes, press releases, PSA. Must be on file for 3 years, so keep 4. 5/16/2015 6