Wetherby Building Systems Limited Recognised Contractor Registration Document

Transcription

1 Wetherby Building Systems Limited Recognised Contractor Registration Document PLEASE TE: This is not an application, nor an indication of an offer for Credit Facilities. Applicants are advised to read the below in full before attempting to complete this document. TO BE RETURNED BY TO: TO BE RETURNED BY POST TO: Contractor Approvals, Wetherby Building Systems Limited, Unit 4 Withins Road, Haydock Industrial Estate, Haydock, Merseyside, WA11 9UD. Notes for Applicants: This document enables us to register your company details on Wetherby Building Systems Recognised Contractor Database. The details that you provide will be recorded exactly as they are entered and you should ensure that all details are completed in full. You must inform us of any changes to any of the details on you provide, including any changes to the relevant trade schemes and associations that you are a part of. Failure to do so may result in the removal of your details from the Recognised Contractor Database. Contractor Management Process: On commencing registration an contractor must complete this document in full and submit all of the supporting documentation before the initial assessment process can begin. Wetherby Building Systems Recognised Contractor Registration Document is broken down into the following ten sections: SECTION 1.0 Company Information Basic details such as trading name, business address and company number, VAT registration number, UTR number. SECTION 2.0 Areas of Work Confirmation of areas in which you actively wish to install EWI. SECTION 3.0 Experience in Insulated and Non-Insulated Render Systems Experience and references for previous experience with WBS systems. Experience and references for other manufacturers systems.

2 SECTION 4.0 Measures Indication of the services provided along with confirmation that the appropriate approval paperwork, method statements and risk assessments involved with each service are provided with the application SECTION 5.0 Insurance Details of the contractor s insurance information showing a minimum of 10m employer s liability and 10m public liability with copies of insurance certificates to be provided as evidence. SECTION 6.0 Health & Safety ISO18001 / documented health & safety policy signed by the Managing Director that lays out the company s commitment to health & safety management and the responsibilities for health & safety management throughout the various levels of the organisation. SECTION 7.0 Quality Management ISO9001 / documented arrangements for pre, during and post work inspections. SECTION 8.0 Environmental Management ISO14001 / a current documented environmental policy signed by the Managing Director that lays out the company s commitment to environmental awareness and how this is cascaded throughout the company. SECTION 9.0 Training - Description of internal training arrangements that exist within the company. - Evidence of technical or work related qualifications and certification such as CSCS. - Evidence of Wetherby training schemes attended, dates and qualification levels. SECTION 10.0 Public Safeguarding The applicant company is required to provide information on any CRB / DBS checks carried out on public facing employees. SECTION 11.0 Accreditations and Memberships The applicant company is required to provide information on measure specific accreditations (INCA, NIA, QANW, SWIGA, etc.), along with proof of a valid PAS2030 Accreditation. The applicant company is also encouraged to attached information of any further accreditations that might support their application (CHAS, Safe Contractors etc.)

3 The Review Process Contractors are expected to complete each section within this application to the best of their ability and provide up-to-date hard copy evidence wherever requested to do so. A desk-top assessment of the information provided by the Contractor as part of this application shall then be carried out by. Should the desktop assessment be deemed successful, the contractor will thereafter receive an inspection visit from WBS technical staff. Should the inspection visit offer satisfactory results, the Contractor will be added to Wetherby Building Systems Ltd s Recognised Contractor Database. Should the application be rejected for whatever reason, re-application will not be possible for a period of 6 calendar months from the date of rejection. Work In Progress (WIP) Inspections will conduct a series of un-announced work in progress inspections for each contractor on its Recognised Contractor Database (in addition to inspections carried out by the contractor as part of their own processes) to monitor how well the contractor s working procedures are being transferred to site. (It is a condition of approval that contractors notify Wetherby Building Systems of all ongoing jobs). The onsite work in progress inspections will include a review of, but will not be not exclusive to: The information contained in the work instruction issued to the crew Adherence to the job specific specification Quality inspections for compliance with the relevant Codes of Practice Crew members holding valid WBS approval cards Crew members level of training and suitability to the current project Working at height methods being correctly managed Availability of the appropriate tools and equipment together with evidence of equipment checks First aid provisions including emergency arrangements and adherence to WBS COSHH datasheets Any issues identified during a WIP inspection would be notified to the Contractor for resolution within an agreed timescale. Non-compliance within this timescale will result in the suspension of said Contractor from the Recognised Contractor Database. Annual Audit Contractors are asked to renew certain documents as they expire (i.e. insurances, health and safety policy, approved installer cards) and are expected to provide us with updated documents when the information becomes available. Failure to provide updated information at any time, including during audits, will result in the contractor being suspended from the Recognised Contractor Database.

4 Office Based Review To better ensure that our contractors effectively implement the procedures provided as evidence upon registration, we will on occasion visit the contractors office to conduct an office based review. An office visit may also be required if the contractor demonstrates significantly unacceptable issues with the quality of their operative s work. This review will involve speaking to key people within the organisation and seeking evidence through records to gain confidence that the company s procedures are implemented as stated. During the review we will check: training schedules and records quality control schedules and records typical work instructions issued to installation teams records of quality inspections carried out by supervisors equipment maintenance records management review records Subject to a satisfactory outcome from the office review the contractor would remain or be re-added to approved contractor network. Advice for completing the Registration Document If you have any problems with this document or any questions about the information that is being requested, please contractorapprovals@wbs-ltd.co.uk as soon as possible. Applicants should complete all sections that are relevant to the services that are being offered by their company. Once registered, further information can be submitted at any point in the future to enable additional measures to be completed with. Returning the Document We currently accept completed registration documents by either post or . However, please note that if you do return this document and all supporting information by , we will require the signatory section of this document to be scanned and ed to us. A digital signature pasted in this section will be considered acceptable.

5 SECTION 1.0 Company Information Full Company / Business Trading Name: Full Postal Address: Post Code: Tel: Fax: Web: Company Reg. No: Date of Incorporation: Registered Address if Different from the Above: VAT Registration Number: Full Names of Directors (including company secretary): Do you already have a Wetherby trading account?: Current Credit Limit Expenditure in last 12 months Company Structure: An organisation chart of the company structure is required, identifying principal elements of structure and showing lines of communication, authority and accountability and confirm attachment. Are you able to supply this information?

6 SECTION 2.0 Areas of Work Please confirm the geographical locations where you are prepared to actively install WBS systems by placing a tick in the relevant box(es): England Wales 1. Avon, Gloucestershire & Wiltshire 30. Mid and West Wales 2. Bedfordshire and Hertfordshire 31. North Wales 3. Birmingham and Black Country 32. South & South East Wales 4. Cheshire and Merseyside 33. WALES - ALL 5. County Durham and Tees Valley 6. Cumbria and Lancashire Scotland 7. Dorset and Somerset 34. Argyll & Clyde 8. Essex 35. Ayrshire & Arran 9. Greater Manchester 36. Borders 10. Hampshire and Isle of Wight 37. Dumfries & Galloway 11. Kent and Medway 38. Fife 12. Leicestershire, Northamptonshire and Rutland 39. Forth Valley 13. London North Central 40. Grampian 14. London North East 41. Greater Glasgow 15. London North West 42. Highlands 16. London South East 43. Lanarkshire 17. London South West 44. Lothian 18. Norfolk, Suffolk and Cambridgeshire 45. Orkney 19. Northumberland, Tyne and Wear 46. Tayside 20. Shropshire and Staffordshire 47. Shetland 21. South West Peninsula 48. Western Isles 22. Surrey and Sussex 49. SCOTLAND - ALL 23. Thames Valley 24. Trent Channel Islands 25. West Midlands South 50. Jersey 26. Yorkshire North and East and North Lincolnshire 51. Guernsey 27. Yorkshire South 52. Sark 28. Yorkshire West 52. Other 29. ENGLAND - ALL 52. CHANNEL ISLANDS - ALL

7 SECTION 3.0 Previous Experience Please provide details and references of relevant EWI / render works completed in the last 12 months: Scheme Name & System Used Structure Type Description of Work Does your company hold Recognised Contractor Status with any other EWI system Manufacturers? (e.g. BISF/HighRise) Names, Addresses and Telephone Numbers of References PLEASE GIVE DETAILS

8 SECTION 4.0 ECO / Green Deal Measures Indication of the services provided along with confirmation that the appropriate approval paperwork, method statements and risk assessments involved with each service are provided with the application. PAS2030 Registration Number Measure(s) Registration Body & Date of Certification Supporting Documentation Available (please attach) On Green Deal Orb list? e.g. External Wall Insulation / / / / / / SECTION 5.0 Insurances Does your company hold valid Employer s Liability Insurance (Min 10m)? Name of Insurer: Policy number: Expiry date: Amount of cover: Does your company hold valid Public Liability Insurance (Min 10m)? Name of Insurer: Policy number: Expiry date: Amount of cover: Copies of your insurance certificates are required as part of your application.

9 SECTION 6.0 Health & Safety Who is ultimately responsible for your company Health & Safety? Name: Position: Formal H&S Qualifications Held: Other than the person(s) names above, does anyone within your company at management or supervisory level hold formal H&S qualifications? Name: If you use an external consultancy for competent H&S advice, please provide their details Contact Name: Position: Formal H&S Qualifications Held: Company: Formal H&S Qualifications Held: Tel: Does your company hold an externally accredited health & safety certification system (e.g. ISO 18001)? If, please attach copy certificate. If your answer to the above is, do you have an internally monitored health & safety system? If, please attach copies of relevant documentation and processes. How many people does your company currently employ? Office / Admin Staff Directly Employed Labour Labour Only Sub-Contractors What is the maximum number of employees your company has employed within the last 3 years? Office / Admin Staff Directly Employed Labour Labour Only Sub-Contractors Have you been served with any improvement or prohibition notice in relation to health & safety practices in the last 5 years? If, please give full details on a separate sheet / provide documentation.

10 SECTION 7.0 Quality Management Who is ultimately responsible for Quality Management at your company? Name: If you use an external consultancy for competent Quality Management advice, please provide their details Contact Name: Position: Company: Formal Quality Qualifications Held: Tel: Does your company hold an externally accredited quality management certification system (e.g. ISO 9001)? If, please attach copy certificate. If your answer to the above is, do you have an internally monitored quality management system? If, please attach copies of relevant documentation and processes. Briefly describe the procedures in place for Pre-Work Surveys Please provide a blank copy of your pre-work survey form as part of your application. Briefly describe the procedures in place for Work in Progress Inspections Please provide a blank copy of your WIP inspection form as part of your application. Briefly describe the procedures in place for Post-Work Inspections Please provide a blank copy of your post-work inspection form as part of your application. Have you been served with any improvement or prohibition notice in relation to quality practices in the last 5 years? If, please give full details on a separate sheet / provide documentation.

11 SECTION 8.0 Environmental Who is ultimately responsible for Environmental Management at your company? Name: If you use an external consultancy for competent Environmental Management advice, please provide their details Contact Name: Position: Company: Formal Quality Qualifications Held: Tel: Does your company hold an externally accredited environmental management certification system (e.g. ISO 14001)? If, please attach copy certificate. If your answer to the above is, do you have an internally monitored quality management system? If, please attach copies of relevant documentation and processes. CERTIFICATE NUMBER CERTIFICATE NUMBER Describe your company procedures for the removal and disposal of waste resulting from the work activities Does your company hold a waste carriage license? If, please also attach a copy. Does your company hold a waste disposal license? If, please also attach a copy. Have you been served with any improvement or prohibition notice in relation to environmental practices in the last 5 years? If, please give full details on a separate sheet / provide documentation.

12 SECTION 9.0 Training NB: To include directly employed and labour only sub-contractors Describe the training arrangements that exist within your company Please provide a copy of your training logs as part of your application. What percentage (%) of your workforce have completed the Construction Skills Certification Scheme (CSCS)? % Please provide copies of workers CSCS cards as part of your application. What percentage (%) of your workforce has undergone Asbestos Awareness training? % Please provide details of workers and training course attended as part of your application. What percentage (%) of your workforce have attended Wetherby led training courses and hold valid Wetherby Approved Contractor cards? % Please provide details of workers holding card (incl. WBS reference no) as part of your application. What percentage (%) of your workforce have completed any industry specific training, for example ACoPS / NVQ? Please provide details of workers and training course attended as part of your application. Provide details of minimum technical or work related qualifications held by workforce operatives within your company Please provide supporting documentation as part of your application. %

13 SECTION 10.0 Public Safeguarding The Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) have now merged to become the Disclosure and Barring Service (DBS). CRB checks are now called DBS checks. See: for further information. Do all customer facing employees have an up-to-date, valid CRB / DBS check? If, please give full details on a separate sheet as part of your application.

14 SECTION 11.0 Accreditations & Membership Please provide details of all the accreditations that your company holds, some of which may be compulsory in order to complete certain measures with Green Deal Consulting. If you have an accreditation or are a member of an industry body not listed below, please add them in the blank spaces at the bottom of the list. Please provide copies of all certificates / confirmation for all accreditations and memberships or give reasons for non-inclusion in the declaration. Accreditation/Membership Certificate No Date Achieved Copy Enclosed Green Deal Accreditation PAS 2030 CHAS Construction Line Safe Contractor Scheme INCA NIA SWIGA QANW BBA Considerate Contractors NHBC

15 DECLARATION page 1 of 2 I/We hereby certify that all the information provided in this questionnaire is true and correct and agree to notify of any changes to the information provided immediately. I/We hereby apply for inclusion as one of Wetherby Building Systems Recognised Contractors for the categories of work I/We have specified in Section 4. I/We understand that additional categories of work can be added at a later date and will provide with the necessary information when required. I/We enclose in support of our application the documents indicated below where applicable or provide reason for their non-inclusion: Document(s) Included? Or reason for non-inclusion Company Organisation Chart Green Deal / PAS2030 Certification Measures (GD accreditation, Method Statements, Risk Assessments etc) Employers Liability & Public Liability Insurance Certification / Proof ISO Certification / Documented H&S Policy ISO 9001 Certification / Documented Quality Policy ISO Certification / Documented Environmental Policy Training Log Details cont

16 DECLARATION page 2 of 2 Document(s) Included? CSCS Card Holder Details Wetherby Approved Contractor Details ACoPS / NVQ Details Minimum Qualification Details / Other Training Certification List of CRB / DBS Checked Workers Copies of all Accreditations & Membership Certificates / Confirmations SIGNED: Or reason for non-inclusion By typing your name you are submitting an e-signature, which will act as your valid binding signature. PRINT NAME: POSITION: DATE: WBS Office Use Only Issued by: Date of receipt: Date of issue: RCR Ref: Approval date: Rejection date: Follow Up Ref