Present: Caitlin Ripper, Joe Joyce, James Hatherley, Pat McNamara

Transcription

1 Rowing Victoria Inc. Minutes of Board Meeting Date Tuesday 7 th June 2017 Level 3 80 Dorcas St Time 6.00pm 8.00pm 1. Welcome and attendance Present: Caitlin Ripper, Joe Joyce, James Hatherley, Pat McNamara Apologies: Josie Millard In Attendance: Nick Gall: CEO & Minutes 1.1. RV Investment Portfolio Update PMc welcomed the Board to the meeting opening at 6.08pm 1.2. Condolences The Board was saddened to hear the passing of Jane Clarke, life member of Corio Bay Rowing Club and The Y Rowing Club. Jane is great volunteer who will be sadly missed Congratulations PMc congratulated the AMRC committee and the staff of Rowing Victoria for their fine work in hosting a really successful Masters Championships. PMc asked the CEO to thank all those involved and made special mention to Caitlin Ripper who managed the fantastic volunteers over the event. PMc also noted the congratulation from the President and CEO of Rowing Australia who were very complimentary of Rowing Victoria and the AMRC committee and the success of the regatta. 2. For Approval 2.1. Financials end of May 2017 JH presented the end of May financials noting a pleasing turnaround on the financials due to the following factors; a) A positive financial result on the AMRC 2017 b) An increase in sponsorship in the month of $50k c) The receipt of insurance claim for the Fairwork jurisdictional appeal 1 JH noted the change of the interstate and international funds to the ETF s noting the decision by the Board of last month to maintain diversified portfolios and high return funds in order to preserve our underage athlete support.

2 Regatta Calendar NG proposed that the regatta calendar, which has had considerable consultation with the Competition Commission and member stakeholders NG outlined the key principles of awarding regattas and the challenges with a slightly shorter than usual season. NG noted the clash of the APS HoR and the Australian Rowing Championships that will create challenges for many senior crews. NG noted that most regatta applicants received their preferred date which in turn has set the calendar quite similar to last year. NG noted that the Umpires Panel, Field of Play and the Competition Commission have all endorsed the calendar The Board approved the regatta calendar. 3. Minutes 3.1. Minutes May Meeting 4. Discussion PMc raised the minutes and noted although the minutes were approved by circular resolution asked if there was any business arising from the minutes. NG noted he had drafted a letter with regard to the current status of Mandatory Coach Accreditation for the Directors of Rowing that required finalisation AMRC 2017 Interim Budget NG advised Board members of the current status of the financial wash-up of the AMRC 2017 that is not quite completed but showing a $40k surplus. NG noted the profit share split currently would be RV $29k and RA $11k. PMc congratulated the RV staff and committee on the financial result noting the lower entries in the event due to the World masters Games in New Zealand Draft Budget 2 NG presented the draft RV budget showing a very small surplus. NG noted a number of considerations in the budget that will incur small increases in cost for the association, including; a) HR services i. Aligning the roles to the Strategic Plan ii. Setting the new KPI s iii. Creating the performance measures of the staff

3 b) Legal i. Review of the Member Protection Policy ii. Review of the Constitution iii. Review of the Corporate Governance Policy iv. Dispute Resolution c) Staff i. Employment of the pathway coordinator ii. Regatta Secretary services, and iii. CPI JH felt that the draft budget needed to show greater surplus based on a lower than forecast result in the season. The Board agreed and asked the budget to be revised and presented via circular resolution MPP investigations JH updated the Board on MPP matters noting that a tribunal had taken place and a finding was imminent. JJ raised the need to formally appoint an MPIO to handle future complaints procedures. JJ raised the need to review the MPP as it is simply not working under the current circumstances Competition Forum 5. Reports NG raised the meeting notes of the Competition Forum and the valuable input provided by a small but passionate turnout. PMc complimented the membership input and noted it was a good chance to talk about the successes of RV CEO Report Taken as read. 6. Other Business 6.1. RV Role Scoping NG sought 2 quotes for HR services to consider the roles of RV and how they align with the Strategic Plan. NG presented the 2 offers to the Board to consider and appoint the preferred. 3 The Board unanimously agreed to appoint Sally McNeilly to conduct the HR services

4 6.2. Commissions & Committees The Board considered the roles of commissions and committees and how they align with the current business units of RV. The Board noted that this would also need to be reviewed in line with the HR piece and commissions would be reconstituted Selectors The Board considered the changes in the pathway program and asked NG to review the selection policy and the roles of selectors accordingly. The meeting closed at 8:12pm Meeting Closed: 8:12 pm Next Meeting: 26 th July

5 Action Items Item Action Status 6.3 Review selection policy in relation to scope of selectors in NG pathway. 6.2 Notify the Commissions of the review and possible changes to NG the commissions 6.3 Revise to the RV rules to note the following; NG A Victorian Rowing School cannot affiliate with another rowing state and participate in Victorian Regattas 4.3 Review the Member Protection Policy NG / IF 4.3 Put recommendation to the Board to appoint an MPIO NG 5