National Product Catalogue - Pharmacy Wholesalers Implementation Guide

Transcription

1 - Pharmacy Wholesalers Implementation Guide For suppliers intending to synchronise item and price data with the Australian Pharmacy Wholesalers December 2016 Licenses and Trademarks All product names are copyrights and registered trademarks/trade names of their respective owners. Information in this document is subject to change without notice. GS1 Australia reserves the right to change (upgrade) data to provide the most accurate, reliable quality product available. Specific mention of a product in this document is not a guarantee by GS1 Australia of complete hardware and software compatibility with your data processing system.

2 Pharmacy Wholesalers Data Requirements Implementation Guide The purpose of this document is to provide guidance to suppliers populating data in for the Australian Pharmacy Wholesalers. Where in the past the National Pharmaceutical Services Association (NPSA) New Product Submission Form has been used, today this is the. The table below outlines the fields on NPSA New Product Submission Form and their equivalent fields in the : New Product Submission Form (NPSF) Name Label Name Example Notes Supplier Name Information Provider GLN Information Provider Name GS1 Health Australia Ltd ABN Number N/A Not required to synchronise via the Supplier Phone N/A Not required to synchronise via the Supplier Fax N/A Not required to synchronise via the Agents Name Contact Type Code BZL (Licensee / Registrar) Contact Name GS1 Health Australia Ltd Agents Phone Communication Channel Code TELEPHONE Communication Value +61 (03) Agents Fax Communication Channel Code TELEFAX Communication Value +61 (03) Agent Communication Channel Code Communication Value info@gs1health.com.au Include in current Parcel Deal? N/A Not required to synchronise via the New Item Document Command Header ADD Automatically applied for Publisher users Replacement Document Command Header ADD Automatically applied for Publisher users. Replacement of product can be derived via product record associated with field Replacement of Previous GTIN. Pharmacy Wholesalers Implementation Guide 2

3 Product Description (inc size, strength) Trade Item Description GS1 Health Paracetamol 500mg tablets 12 pack Supplier Product Number Additional Trade Item Identification SUPPLIER_ASSIGNED Type Code Additional Trade Item Identification ABC12345 Value Start Price Excl GST Price Type Code LIST_PRICE CONTRACT_PRICE Price Value 150 Price Basis Quantity 1 Price Basis Quantity / UOM EA - Each Ea / Dz / Ctn / Inner / Outer Trade Item Unit Descriptor Code BASE_UNIT_OR_EACH, CASE, or PACK_OR_INNER_PACK Minimum Purch Qty Order Quantity Minimum 10 Fridge Code Temperature Qualifier Code STORAGE_HANDLING Maximum Temperature 30 Maximum Temperature UOM CEL - Degrees Celsius Temperature Qualifier Code STORAGE_HANDLING Minimum Temperature 5 Minimum Temperature UOM CEL - Degrees Celsius W/Sale Disc % Allowance or Charge ALLOWANCE Price Sync attribute A/C Description WHOLESALE - Price Sync attribute - Please refer to the National Product A/C Value 8 A/C Type PERCENT GST Code Duty Fee Tax Rate 10 Populate with applicable tax percentage Duty Fee Tax Type Code GST Duty Fee Tax Type Description Goods and Services Tax Automatically populated for Publisher users Duty Fee Tax Agency Code ATO Duty Fee Tax Exempt Party Role Code CONSUMER Pharmacy Wholesalers Implementation Guide 3

4 TGA Number ARTG ID Expiry Y/N Trade Item Date On Packaging Type Code PBS Y/N PBS or RPBS Both, PBS or RPBS EXPIRATION_DATE Drug Schedule Schedule Code S2 - Pharmacy Medicine Please refer to the National Product PBS Schedule PBS Schedule Code DB - Emergency Drug (Doctor s Bag) Items Generic Description (Ethical / Proprietary Medicine Only) W/Sale Only or Sold Direct? W / D New Product or Replacement? N / R Generic Description Paracetamol 500mg tablet Please refer to the National Product Distribution Method Code DSD - Direct Store Delivery - Price Sync attribute - Product is assumed W/Sale Only unless Distribution Method code DSD - Direct Store Delivery is used Referenced Trade Item Type Code REPLACED Product is assumed a New Product unless Referenced Trade Item Type Code is populated Referenced Trade Item GTIN Comp Tax (%) Duty Fee Tax Rate 3 Populate with applicable tax percentage Duty Fee Tax Type Code GST Replacement Product Number Description Duty Fee Tax Type Description Goods and Services Tax Automatically populated for Publisher users Duty Fee Tax Agency Code ATO N/A Can be derived via product record associated with field Referenced Trade Item Type Code Cytotoxic? Y / N Is Trade Item Cytotoxic? Y - Yes Controlled Narcotic Drug Controlled Narcotic Drug Number Number Pharmacy Wholesalers Implementation Guide 4

5 Contains Alcohol? Y / N N/A Information can be derived from fields Trade Item Spirit Class, Percentage of Alcohol By Volume and/or Alcohol Net Weight. Hazardous? Y / N Is Trade Item A Hazardous Good? Y - Yes Requires Mixing? Y / N Does Trade Item Require Mixing? N - No Dangerous Drug N/A Not required to synchronise via the Wholesaler Pack Size Trade Item Unit Descriptor CASE Is Trade Item An Orderable Unit true - Yes Child Quantity 50 Wholesaler Pack Size = Number of S100? Y / N PBS Schedule Code CT - Section 100 (Chemotherapy Related Benefits) products in a Case Please refer to the National Product Catalogue Code Lists document for other S100 codes in the PBS Schedule Code list CSO? Y / N N/A Not required to synchronise via the PBS Code PBS Item Code 1234F PBS Pack Size PBS Pack Size 1 DPMQ $ N/A Not required to synchronise via the Generic or Branded? G / B Is Trade Item Considered Generic TRUE or FALSE PBS Formulary F1 / F2 / Exempt / Combination PBS Formulary Allocation Code F1 - Formulary 1 Please refer to the National Product Recommended Retail Price Suggested Retail Price 3.95 Suggested Retail Price UOM Suggested Retail Price Basis Quantity Suggested Retail Price Basis Quantity UOM AUD - Australian Dollars 1 EA Pharmacy Wholesalers Implementation Guide 5

6 Suggested Retail Price Effective Start Date Material Safety Data Sheet Referenced File Type Code SAFETY_DATA_SHEET Uniform Resource Identifier Stock Availability Date Start Availability Date Time T00:00:00 PBS Start Date PBS Start Date Additional Comments N/A Not required to synchronise via the Weights & Measures SUPPLIER PRODUCT NO. Additional Trade Item Identification Type Code Additional Trade Item Identification Value SUPPLIER_ASSIGNED ABC12345 GTIN NUMBER Global Trade Item Number (GTIN) TUN NUMBER ( Inner ) Trade Item Unit Descriptor Code PACK_OR_INNER_PACK Global Trade Item Number (GTIN) TUN NUMBER ( Outer ) Trade Item Unit Descriptor Code CASE Global Trade Item Number (GTIN) EXPORT LICENCE NUMBER Trade Item Export Licence Number AB BAR CODE Y/N N/A Not required to synchronise via the If Hazardous UN NUMBER DANGEROUS GOODS CLASS SUB RISK United Nations Dangerous Goods Number Diethyl ether Class of Dangerous Goods Flammable Liquids Please refer to the National Product Class of Dangerous Goods Subsidiary Code Toxic Substances Please refer to the National Product Pharmacy Wholesalers Implementation Guide 6

7 HAZARDOUS PACKING GRP Dangerous Goods Packing Group I - Great danger If Contains Alcohol SPIRIT CLASS Trade Item Spirit Class FULLY_DENATURED, PARTIALLY_DENATURED or UNDENATURED SPIRIT STRENGTH Percentage of Alcohol by Volume 12 NET WEIGHT Alcohol Net Weight 2 Alcohol Net Weight UOM GRM - Gram, MC - Microgram or MGM - Milligram UNIT PACK Trade Item Unit Descriptor Code BASE_UNIT_OR_EACH Weight per Unit Pack Product Gross Weight 50 Product Gross Weight / UOM GRM - Grams Length / Depth Product Depth 25 Product Depth UOM Width Product Width 60 Product Width UOM Height Product Height 45 Product Height UOM INNER CARTON/SHELF Trade Item Unit Descriptor Code PACK_OR_INNER_PACK PACK Quantity per Inner Carton Child Quantity 12 Number of Unit Packs within the Inner Carton Weight per Inner Carton Product Gross Weight 650 Product Gross Weight UOM GRM - Grams Length / Depth Product Depth 305 Product Depth UOM Width Product Width 65 Product Width UOM Height Product Height 50 Pharmacy Wholesalers Implementation Guide 7

8 Product Height UOM OUTER CARTON/SHIPPER Trade Item Unit Descriptor Code CASE Quantity per Outer Carton Child Quantity 4 Number of Inner Cartons within the Outer Carton Weight per Outer Carton Product Gross Weight 2700 Product Gross Weight / UOM GRM - Grams Length / Depth Product Depth 310 Product Depth UOM Width Product Width 70 Product Width UOM Height Product Height 205 Product Height UOM PALLET Trade Item Hierarchy Level CASE Outer Cartons/Shipper per Pallet Outer Cartons/Shipper per Layer Quantity Of Trade Items Per Pallet 50 Quantity Of Trade Items Contained Per Pallet Layer Number of Layers Quantity Of Layers Per Pallet 5 Total Height of Stock N/A Not required to synchronise via the Total Height of Stock and Pallet Pallet Height 1200 Provide value in millimetres * Additional field requirements for the Australian Pharmacy Wholesalers beyond the ones listed above can be found in the National Product Catalogue Target Data Set document on the Technical website via: 10 Pharmacy Wholesalers Implementation Guide 8

9 Document Version Control Release Nature of Change/Comments Author Dec 2016 Jun 2016 Jan 2016 Oct 2015 Removed all references to GS1net where applicable Updated document to align with GDSN Major Release 3 changes. Minor terminology updates Minor terminology updates K.Lai S. Wijnker S. Wijnker S. Wijnker May 2015 Corrected errata: - Modified example and note associated with NPSF field name Replacement - Removed non-existing GS1net field Does Trade Item Contain Alcohol? from document S. Wijnker Mar 2015 Initial Release S. Wijnker Pharmacy Wholesalers Implementation Guide 9