875 Grocery Products Purchase Order

Transcription

1 875 Grocery Products Purchase Order Functional Group=OG Version UCS Mapping Procedures and Tips on Unified Grocers 875 Document Unified Grocers utilizes the 875 Grocery Products Purchase Order Transaction Set for all divisions within the company. The 875 Grocery Products Transaction Set can be used to provide for customary and established grocery industry practice relative to the placement of purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request delivery of finished goods from a broker or supplier organization. This transaction set should not be used to convey purchase order changes or purchase order acknowledgement information. Any questions concerning mapping requirements should be directed to Edict Systems at hubservices@edictsystems.com. Header: Pos. Seg. Req. Loop No. ID Name Des. Max Use Repeat 010 ST Transaction Set Header M G50 Purchase Order Identification M N9 Reference Identification O G61 Contact O G62 Date/Time O NTE Note/Special Instruction O G66 Transportation Instructions O G23 Terms of Sale O 20 LOOP ID N1 Name M N3 Address Information O N4 Geographic Location O 1 LOOP ID G72 Allowance or Charge O G73 Allowance or Charge Description O v.4010ucs Created Date: March 22, 2012 Page 1 of 29

2 Detail: Pos. Seg. Req. Loop No. ID Name Des. Max Use Repeat LOOP ID G68 Line Item Detail - Product M G69 Line Item Detail - Description O N9 Reference Identification O 10 LOOP ID G72 Allowance or Charge O G73 Allowance or Charge Description O 10 Summary: Pos. Seg. Req. Loop No. ID Name Des. Max Use Repeat 010 G76 Total Purchase Order M SE Transaction Set Trailer M 1 * Denotes usage requirements that deviate from EDI standards. 875 v.4010ucs Created Date: March 22, 2012 Page 2 of 29

3 Segment: ST Transaction Set Header Position: 010 Loop: N/A Usage: Mandatory Max Use: 1 Syntax Notes: ST Transaction Set Identifier Code M ID 3/3 875 Grocery Products Purchase Order ST Transaction Set Control Number M AN 4/9 875 v.4010ucs Created Date: March 22, 2012 Page 3 of 29

4 Segment: G50 Purchase Order Identification Position: 020 Loop: N/A Usage: Mandatory Max Use: 1 Syntax Notes: G Order Status Code M ID 1/1 N Original G Date M DT 8/8 G Purchase Order Number M AN 1/22 G Tax Exempt Code O ID 1/1 1 Yes (Tax Exempt) 875 v.4010ucs Created Date: March 22, 2012 Page 4 of 29

5 Segment: N9 Reference Identification Position: 030 Loop: N/A Usage: Optional Max Use: 50 Syntax Notes: N Reference Identification Qualifier M ID 2/3 AN Associated Purchase Orders LU Location Number SI Shipper's Identifying Number for Shipment (SID) ST Store Number VR Vendor ID Number N Reference Identification M* AN 1/30 N Free-form Description O* AN 1/ v.4010ucs Created Date: March 22, 2012 Page 5 of 29

6 Segment: G61 Contact Position: 040 Loop: N/A Usage: Optional Max Use: 3 Syntax Notes: 1. If either G6103 or G6104 is present, then the other is required. G Contact Function Code M ID 2/2 BD Buyer Name or Department G Name M AN 1/60 G Communication Number Qualifier C ID 2/2 TE Telephone G Communication Number C AN 1/ v.4010ucs Created Date: March 22, 2012 Page 6 of 29

7 Segment: G62 Date/Time Position: 050 Loop: N/A Usage: Optional Max Use: 10 Syntax Notes: 1. If either G6201 or G6202 is present, then the other is required. G Date Qualifier C ID 2/2 02 Delivery Requested on This Date 10 Requested Ship Date/Pick-up Date G Date C DT 8/8 875 v.4010ucs Created Date: March 22, 2012 Page 7 of 29

8 Segment: NTE Note/Special Instruction Position: 060 Loop: N/A Usage: Optional Max Use: 20 Syntax Notes: NTE Note Reference Code O ID 3/3 ALL All Documents DEL Delivery NTE Description M AN 1/ v.4010ucs Created Date: March 22, 2012 Page 8 of 29

9 Segment: G66 Transportation Instructions Position: 070 Loop: N/A Usage: Optional Max Use: 1 Syntax Notes: G Shipment Method of Payment O ID 2/2 PB Customer Pick-up/Backhaul PP Prepaid (by Seller) G Transportation Method/Type Code O ID 1/2 H Customer Pickup L Contract Carrier G Pallet Exchange Code O ID 1/1 2 Exchange Pallets G Unit Load Option Code O ID 2/2 G Routing O AN 1/ v.4010ucs Created Date: March 22, 2012 Page 9 of 29

10 Segment: G23 Terms of Sale Position: 080 Loop: N/A Usage: Optional Max Use: 20 Syntax Notes: G Terms Type Code M ID 2/2 G Terms Basis Date Code M ID 1/2 G Terms Discount Percent O R3 1/6 Note: R3 indicates that no more than three decimal places can be sent. G Terms Discount Days Due O N0 1/3 G Terms Net Days M* N0 1/3 875 v.4010ucs Created Date: March 22, 2012 Page 10 of 29

11 Loop: 0100 Usage: Max Use: 10 Loop Summary Pos. Seg. Req. Max Loop No. ID Name Des. Use Repeat 090 N1 Name M N3 Address Information O N4 Geographic Location O v.4010ucs Created Date: March 22, 2012 Page 11 of 29

12 Segment: N1 Name Position: 090 Loop: 0100 Usage: Mandatory Max Use: 1 Syntax Notes: 1. At least one of N102 or N103 is required. 2. If either N103 or N104 is present, then the other is required. N Entity Identifier Code M ID 2/3 BO Broker or Sales Office BT Bill-to-Party BY Buying Party (Purchaser) ST Ship To VN Vendor N Name C AN 1/60 N Identification Code Qualifier C ID 1/2 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix N Identification Code C AN 13/13* Note: Refer to Unified s DUNS Listing document for valid values. 875 v.4010ucs Created Date: March 22, 2012 Page 12 of 29

13 Segment: N3 Address Information Position: 110 Loop: 0100 Usage: Optional Max Use: 2 Syntax Notes: N Address Information M AN 1/55 N Address Information O AN 1/ v.4010ucs Created Date: March 22, 2012 Page 13 of 29

14 Segment: N4 Geographic Location Position: 120 Loop: 0100 Usage: Optional Max Use: 1 Syntax Notes: N City Name O AN 2/30 N State or Province Code O ID 2/2 N Postal Code O ID 3/ v.4010ucs Created Date: March 22, 2012 Page 14 of 29

15 Loop: 0200 Usage: Max Use: 100 Loop Summary Pos. Seg. Req. Max Loop No. ID Name Des. Use Repeat 130 G72 Allowance or Charge O G73 Allowance or Charge Description O v.4010ucs Created Date: March 22, 2012 Page 15 of 29

16 Segment: G72 Allowance or Charge Position: 130 Loop: 0200 Usage: Optional Max Use: 1 Syntax Notes: 1. At least one of G7205, G7208 or G7209 is required. 2. Only one of G7205, G7208 or G7209 may be present. 3. If either G7206 or G7207 is present, then the other is required. 4. If either G7209 or G7210 is present, then the other is required. G Allowance or Charge Code M ID 1/3 Note: Any Valid Allowance or Charge EDI Code is acceptable. G Allowance or Charge Method of Handling Code M ID 2/2 01 Bill Back 02 Off Invoice G Allowance or Charge Number O* AN 1/16 G Exception Number O AN 1/16 G Allowance or Charge Rate C R4 1/15 Note: R4 indicates that no more than four decimal places can be sent. G Allowance or Charge Quantity C R3 1/10 Note: R3 indicates that no more than three decimal places can be sent. G Unit or Basis for Measurement Code C ID 2/2 G Allowance or Charge Total Amount C N2 1/15 G Allowance or Charge Percent C R3 1/6 Note: R3 indicates that no more than three decimal places can be sent. G Dollar Basis For Percent C R2 1/9 Note: R2 indicates that no more than two decimal places can be sent. 875 v.4010ucs Created Date: March 22, 2012 Page 16 of 29

17 Segment: G73 Allowance or Charge Description Position: 140 Loop: 0200 Usage: Optional Max Use: 10 Syntax Notes: G Free-Form Description M AN 1/ v.4010ucs Created Date: March 22, 2012 Page 17 of 29

18 Loop: 0300 Level: Detail Usage: Max Use: 9999 Loop Summary Pos. Seg. Req. Max Loop No. ID Name Des. Use Repeat 010 G68 Line Item Detail - Product M G69 Line Item Detail - Description O 5 Loop 0310 O v.4010ucs Created Date: March 22, 2012 Page 18 of 29

19 Segment: G68 Line Item Detail - Product Position: 010 Loop: 0300 Level: Detail Usage: Mandatory Max Use: 1 Syntax Notes: 1. At least one of G6804 or G6805 is required. 2. If either G6805 or G6806 is present, then the other is required. 3. If either G6807 or G6808 is present, then the other is required. G Quantity Ordered M R0 1/15 Note: R0 indicates that no decimal places can be sent. G Unit or Basis for Measurement Code M ID 2/2 CA Case LB Pound PL Pallet/Unit Load G Item List Cost O R4 1/9 Note: R4 indicates that no more than four decimal places can be sent. G UPC Case Code C AN 12/12 Note: Format G Product/Service ID Qualifier C ID 2/2 UK U.P.C./EAN Shipping Container Code ( ) Note: This is the qualifier code for the 14 digit Case GTIN Number. G Product/Service ID C AN 14/14* Note: This is the 14 digit Case GTIN Number. G Product/Service ID Qualifier C ID 2/2 CB Buyer's Catalog Number Note: CB is Unified Grocers Item Code. G Product/Service ID C AN 1/48 Note: This is Unified Grocers Item Code. G Price Bracket Identifier O AN 1/3 Note: Value should be RW for random-weighted item. 875 v.4010ucs Created Date: March 22, 2012 Page 19 of 29

20 875 v.4010ucs Created Date: March 22, 2012 Page 20 of 29

21 Segment: G69 Line Item Detail - Description Position: 020 Loop: 0300 Level: Detail Usage: Optional Max Use: 5 Syntax Notes: G Free-Form Description M AN 1/ v.4010ucs Created Date: March 22, 2012 Page 21 of 29

22 Segment: N9 Reference Identification Position: 0040 Loop: N/A Level: Detail Usage: Optional Max Use: 10 Syntax Notes: N Reference Identification Qualifier M ID 2/3 BT Batch Number LI Line Item Identifier (Seller's) QN Stop Sequence Number N Reference Identification M* AN 1/30 N Free-form Description O* AN 1/ v.4010ucs Created Date: March 22, 2012 Page 22 of 29

23 Loop: 0310 Level: Detail Usage: Max Use: 100 Loop Summary Pos. Seg. Req. Max Loop No. ID Name Des. Use Repeat 060 G72 Allowance or Charge O G73 Allowance or Charge Description O v.4010ucs Created Date: March 22, 2012 Page 23 of 29

24 Segment: G72 Allowance or Charge Position: 060 Loop: 0310 Level: Detail Usage: Optional Max Use: 1 Syntax Notes: 1. At least one of G7205, G7208 or G7209 is required. 2. Only one of G7205, G7208 or G7209 may be present. 3. If either G7206 or G7207 is present, then the other is required. 4. If either G7209 or G7210 is present, then the other is required. G Allowance or Charge Code M ID 1/3 Note: Any Valid Allowance or Charge EDI Code is acceptable. G Allowance or Charge Method of Handling Code M ID 2/2 01 Bill Back 02 Off Invoice G Allowance or Charge Number O* AN 1/16 G Exception Number O AN 1/16 G Allowance or Charge Rate C R4 1/15 Note: R4 indicates that no more than four decimal places can be sent. G Allowance or Charge Quantity C R3 1/10 Note: R3 indicates that no more than three decimal places can be sent. G Unit or Basis for Measurement Code C ID 2/2 G Allowance or Charge Total Amount C N2 1/15 G Allowance or Charge Percent C R3 1/6 Note: R3 indicates that no more than three decimal places can be sent. G Dollar Basis For Percent C R2 1/9 Note: R2 indicates that no more than two decimal places can be sent. 875 v.4010ucs Created Date: March 22, 2012 Page 24 of 29

25 Segment: G73 Allowance or Charge Description Position: 070 Loop: 0310 Level: Detail Usage: Optional Max Use: 10 Syntax Notes: G Free-Form Description M AN 1/ v.4010ucs Created Date: March 22, 2012 Page 25 of 29

26 Segment: G76 Total Purchase Order Position: 010 Loop: N/A Level: Summary Usage: Mandatory Max Use: 1 Syntax Notes: 1. If either G7603 or G7604 is present, then the other is required. 2. If either G7605 or G7606 is present, then the other is required. G Quantity Ordered M R0 1/15 Note: R0 indicates that no decimal places can be sent. G Unit or Basis for Measurement Code M ID 2/2 CA Case LB Pound PL Pallet/Unit Load G Weight C R2 1/10 Note: R2 indicates that no more than two decimal places can be sent. G Unit or Basis for Measurement Code C ID 2/2 LB Pound PG Pounds Gross G Volume C R3 1/8 Note: R3 indicates that no more than three decimal places can be sent. G Unit or Basis for Measurement Code C ID 2/2 Code CF Description Cubic Feet 875 v.4010ucs Created Date: March 22, 2012 Page 26 of 29

27 Segment: SE Transaction Set Trailer Position: 020 Loop: N/A Level: Summary Usage: Mandatory Max Use: 1 Syntax Notes: SE01 96 Number of Included Segments M N0 1/10 SE Transaction Set Control Number M AN 4/9 875 v.4010ucs Created Date: March 22, 2012 Page 27 of 29

28 Sample Data: ISA*00* *00* *08* *01*RECEIVER0000 *120209*0908*U*00401* *0*P*> GS*OG* *RECEIVER0000* *0908*123*T*004010UCS ST*875* G50*N* * *1 N9*AN* *Associated PO Numbers N9*LU* *Location Number N9*SI* *Shipment ID Number N9*ST* *Store Number N9*VR* *Vendor ID Number G61*BD*BUYER NAME*TE* G62*02* G62*10* NTE*ALL*NOTE NTE*DEL*NOTE FOR DELIVERY G66*PP*L*2*01*TO BE DELIVERED G23*01*1***1**10**30 N1*BO*BROKER NAME*9* N3*BROKER ADDRESS*BROKER ADDRESS2 N4*DAYTON*OH*12345 N1*BY*BUYER NAME*9* N3*BUYER ADDRESS*BUYER ADDRESS2 N4*DAYTON*OH*12345 N1*VN*VENDOR NAME*9* N3*VENDOR ADDRESS*VENDOR ADDRESS2 N4*DAYTON*OH*12354 N1*ST*SHIP TO LOCATION NAME*9* N3*SHIP TO ADDRESS N4*DAYTON*OH*12345 N1*BT*BILL TO NAME*9* N3*BILL TO ADDRESS 1*BILL TO ADDRESS2 N4*BILL TO CITY*CA*12345 G72*53*02******2 G73*FREIGHT ALLOWANCE G68*2*CA*24* *UK* *CB* *RW G69*ITEM DESCRIPTION N9*BT* *Batch Number N9*LI* *Line Item ID N9*QN* *Stop Sequence Number G72*52*02******1 G73*QUANTITY DISCOUNT G76*2*CA*3*PG*10*CF SE*40* GE*1*123 IEA*1* v.4010ucs Created Date: March 22, 2012 Page 28 of 29

29 Modification History Version Added additional codes (LU, SI, ST, VR) to header level N901 and added optional N Added header level G23 segment. - Added additional N101 code (BO) to header level N1 segment. - Added additional elements (G6807, G808, G6809) to detail level G68 segment. - Added detail level N9 segment. Version Added note to detail level G6804, G6807 and G6808 elements. 875 v.4010ucs Created Date: March 22, 2012 Page 29 of 29