2019 Vendor Check Off Sheet

Transcription

1 VENDOR INFORMATION Pahrump.biz HOTAIR BALLOONS HIGH SCHOOLRODEO MUTTON BUSTING GLOW IN THEPARK CARNIVAL VENDORS CAR SHOW DJ

2 2019 Vendor Check Off Sheet Applications and payment due by February 8, 2019 Festival Date: February 22-24, 2019 Thank you for your interest in becoming a vendor at the 2019 Pahrump Balloon Festival. We are anticipating a record year. Things to look forward to at this years festival: 30+ Hot Air Balloons Tethered Balloon Rides 60 + Vendors Carnival Rides Car Show PVHS Rodeo Muttin Busting Glow in the Park Please use this form when submitting your application. All forms listed must be submitted with application. Deadline for submission is Feburary 8, 2019 but don t wait. We anticipate being sold out before the deadline. Completed Balloon Festival Application Signed Rules & Regulations Signed Hold Harmless & Liability Form Seller Permit (Sales only) Fire Extinguisher Sheet Proof of Event Insurance (Must have the Pahrump Chamber and Town of Pahrump listed, $1 million coverage) Health Permit Submitted (Food Vendors only Booth Payment (Check, Cash, Money Order or CC) $100 Separate Deposit Check Need event insurance? This company starts at $39 for 3 days. We cannot guarantee your reservation until ALL necessary paperwork has been received by the Pahrump Valley Chamber of Commerce. Chamber Use Only: Date Received Booth Number Check Number Paid by CC Cash

3 2019 Vendor Application 1301 S. Hwy 160, 2nd Floor, Pahrump, NV Phone: , Fax: Booth #: When: 2/22/19-2/24/19 Where: Petrack Park Application Deadline: 2/8/19 Vendor Setup: 2/22/19 7am-3pm Business Name: Contact: Address: City: State: Zip: Phone: Fax: Description (List ALL services/products to be displayed): **$100 Mandatory separate deposit check due with Booth rental payment. CK# Per Booth (10x10) Food (w/ health permit) Non-Food Handmade/Non-Profit November (PVCC Members Only) $300 (early bird) $200 (early bird) $150 (early bird) December $350 $225 $175 January $400 $250 $200 February $450 $300 $225 (Power included) PVCC members pick your spot ($0) PVCC members (-$50 per booth) Subtotal x x x # of Booths Booth Total Seller s Permit $5 $5 $5 Grand Total (Initial) PVCC has EXCLUSIVE rights to sell Glow Rope products. STRICTLY ENFORCED. *** Forms, payment and cleaning deposit must be submitted before booth will be assigned. *** Please make checks payable to the Pahrump Valley Chamber of Commerce. By signing this agreement, you are agreeing to the 2019 Balloon Festival Vendor Rules & Regulations accompanied with this application. You have read the terms, conditions, rules, regulations and agree to abide by them and any decisions made by the PVCC Board of Directors. Signature Title Emergency Contact Print Name Date Phone Chamber Use Only: Date Received Booth Number Check Number Paid by CC Cash Deposit

4 2019 Vendor Rules & Regulations Applications and payment due by February 8, 2019 Festival Date: February 22-24, 2019 When: 2/22/19-2/24/19 Where: Petrack Park 1. Every vendor must have a VALID fire extinguisher with tags in their booth. Non-food vendors are required to have a 2A10BC fire extinguisher. Food vendors are required to have a 40BC fire extinguisher. 2. FOOD VENDORS MUST OBTAIN HEALTH PER- MIT (Contact Sue Huff at NV State Health Dept for more information: or 3. DO NOT SUBLET YOUR BOOTH. Vendors found subleting or sharing their booths will be closed. 4. Retail items to be sold must be items that are normally sold by vendor and listed on your application. Items listed will be carefully reviewed and monitored by PVCC staff. 5. All vendors taking payment at Petrack Park for goods and services are required to obtain a Town of Pahrump Seller Permit. 6. Any vendors of firearms or animals must notify the Chamber in advance. 7. Vendor Booths must be manned during posted vendor hours. 8. ALL VENDORS MUST FILL OUT A ONE TIME SALES TAX RETURN, even if you are not selling anything. Form will be inside your vendor packet and must be returned to PVCC at the end of the event. 9. PVCC reserves the right to refuse any application and/or rearrange booths to better accomodate all vendors. 10. Vendors must keep their immediate areas clean. Trash cans have been strategically placed for public use. Please do not move or use trash cans. Every vendor is Vendor Setup Friday 2/22/19, 7am - 3pm Signature: Vendor Setup: 2/22/19, 7am - 3pm responsible for bagging and hauling their own trash to the dumpster. Map included in vendor packet. 11. Any checks returned for insufficient funds will be charged a $30.00 service fee. All service fees must be paid in full by money order or cashier s check prior to the event. Failure to make payment will result in forfeiture of booth space. 12. The Pahrump Valley Chamber of Commerce is not responsible for vendor merchandise, their property or vehicles. 13. No vehicles will be allowed in public walkways or public use areas during Balloon Festival carnival hours (until 12am on Friday & Saturday). 14. PVCC reserves the right to have signage found to be offensive removed. Vendors are not allowed to use signage outside of vendor area. Please keep all vendor items within assigned vendor space. PVCC reserves the right to terminate any vendor. 15. Refunds will be given to vendors who notify the Chamber of cancellation 7 days in advance of the event opening. Any additional refunds after the event starts will be on a case-by-case basis at the discretion of the PVCC Board of Directors. Pahrump Valley Chamber of Commerce 1301 S. Hwy 160 2nd Floor Pahrump, NV Donna Corey - Event Coordinator Office: Fax: donna@pahrumpchamber.com Vendor Hours Friday 2/22/19, Saturday 2/23/19, Sunday 2/24/19, 4pm - 8pm 8am - 8pm 8am - 4pm

5 Hold Harmless & Indemnify Applications and payment due by Feburay 8, 2019 Festival Date: February 22-24, 2019 Business Name: Hold Harmless All vendors must have proof of liability insurance in the amount of one million dollars listing the town of Pahrump and the Pahrump Valley Chamber of Commerce. Please contact the PVCC regarding group vendor insurance availability. Vendor shall be soley responsible for any and all injuries to persons or damages to property or any other injury, claim damage or loss of whatever nature, arising from or related to the festival. Vendors shall indemnify, save and hold harmless the Town of Pahrump, the Pahrump Valley Chamber of Commerce, its Board, staff, officers, agents and employees from and against all liability loss, damages, claims, costs and expenses (including reasonable attorney s fees) arising out of injury to person (including death) or damage to property or any other injury, claim, damage, loss, cost or expense arising from the festival attended by vendor, including but not limited to, any negligence, act or omission of vendor. Signed: Date: Liability The festival will provide minimal security during the event; however, participants are responsible for their own merchandise and equipment, its protection and insurance. The Town of Pahrump, the Pahrump Valley Chamber of Commerce, its Board and its staff will not be responsible for losses of any kind, whether by fire, theft, physical violence, elements of nature or any other cause, however originating. Signed: Date:

6 Temporary Booth Fire Inspection Requirements 1. All booths are required to have a 2-A 10-8:C (minimum) certified fire extinguisher. A. Certified means: -, a. There is an inspection tag on the extinguisher that was placed by a ~,! certified Fire Extinguisher company, and... ~... b. The tag displays a date na /anger than 1 year prior ta the start of the event. i.e. Sept. 25, If the tag displays a date before September, 25, 2013, it will need serviced and certified prior to, or at the event. c. The gauge on the extinguisher must be in the green. 2. Booths that are cooking food on a grill, hot plate, flat iron grill, fryer (of any type) or deep fat fryer, must have a 40-8:C extinguisher, in addition to the 2-A 10-8:C. It must also be certified with an acceptable date. (See 1-b) A. I/the booth has grease (for frying) that is mare than 1/4" deep, a K-C/ass extinguisher must also be on site. As listed above, it must also be certified with an acceptable date. (See 1-b} 3. All booths must keep a clear path for the entrance and exit of the booth. They may be the same, but it must be clear of debris. 4. Canopies and tents should have a tag affixed to them stating they are fire resistant. (Exceptions by the fire inspector only} 5, Propane tanks must be secured to a stable structure, i.e. the canopy legs or a stable table, If additional tanks are kept on the site, they must be separate from the working tank and also secured to a stable structure. 6, All electrical equipment being used should be safely secured from walkways or heating elements. A. No wires can be frayed. 8. Cords with electrical, or other tope are considered damaged and may not be used. C. Power supplies ond Surge Protectors moy not be linked into one another. An electricol extension cord may be plugged into a surge protector or power supply. All listed information is referenced from the International Fire Code 2006 edition sections ond 906.

7 1301 S. Hwy 160, 2 nd Floor Pahrump, NV One Time Credit Card Payment Authorization Form Sign and complete this form to authorize the Pahrump Valley Chamber of Commerce to make a one time debit to your credit card listed below. By signing this form you give us permission to debit your account for the amount indicated on or after the indicated date. This is permission for a single transaction only, and does not provide authorization for any additional unrelated debits or credits to your account. Please complete the information below: I,, authorize the Pahrump Valley Chamber of Commerce to (print your name) charge my credit card account indicated below for on or after date signed below. (amount) This payment is for (i.e membership dues, biz expo, magazine) Billing Address City, State, Zip Phone# Account Type: Visa MasterCard AMEX Discover Cardholder Name Account Number Expiration Date CVV2 (3 digit number on back of Visa/MC, 4 digits on front of AMEX) SIGNATURE DATE I authorize the above named business to charge the credit card indicated in this authorization form according to the terms outlined above. This payment authorization is for the goods/services described above, for the amount indicated above only, and is valid for one time use only. I certify that I am an authorized user of this credit card and that I will not dispute the payment with my credit card company; so long as the transaction corresponds to the terms indicated in this form.

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