824 ASN ERROR DEFINITION

Transcription

1 824 ASN ERROR DEFINITION 0 REC SEQ ERROR PREV REC (EDI) This error indicates the vendor is sending two order levels right after each other. Each order record must have a Pack and Item record. 1 BSN05 SEGMENT ON ASN INVALID MUST BE 0001(EDI) The BSN05 of segment in the header of the ASN must read ASN HAS INVALID DC SHIP-TO LOCN (EDI) The ASN has an invalid DC ship-to location in the N1 ST segment. Common error is to only send three digits rather than four e.g.: 596 > Common error on Direct to Store Shipments is putting the store code in the Ship to Field. The N1 ST segment for DTS orders should be 9999 then; the N1 BY segment identifies the store location. 5 PO NUMBER NOT FOUND ON NPOMS (EDI) This error is more common with VMI vendors, although can also be issues for regular vendors. The PO number on the ASN is not found on our distribution system NPOMS (National Purchase Order Management System). In a VMI environment this indicates the 850 for your 855 has not been moved into NPOMS and an ASN is not permitted at that time. It is imperative that ASN s are not transmitted until an 850/860 is sent to your mailbox. If you receive this message you should contact the Buying Office as the PO you are shipping does not exist in our system. 7 PO VENDOR # DOES NOT MATCH ASN VENDOR #. (EDI) This error indicates you are sending your ASN from a different Receiver ISA/GS combination than the PO was sent to. 11 STORE # ON ASN DOES NOT EXIST (EDI) The vendor has transmitted a store number on the ASN that does not exist on the PO. 13 CTT SEGMENT ON ASN DOES NOT EQUALTO NPOMS COUNT (EDI) The CTT segment on your ASN does not match HL count on our system. 17 PALLET BARCODE MUST BE NUMBERIC OR > 0 (EDI) The pallet barcode container number on the ASN must be 20 digits long and must only be numeric. 18 PACK BARCODE MUST BE NUMBERIC OR > 0 (EDI) The pack barcode container number on the ASN must be 20 digits long and must only be numeric. 1

2 19 LIN SEGMENT INVALID MUST BE: EN, UP, UA, IT, BO, IZ, IN (EDI) The LIN segment contains a qualifier, which is invalid or in the wrong sequence. 20 SN1 SEGMENT ON ASN INVALID MUST BE GREATER THAN 0 (EDI) The quantity on your ASN in the SN1 segment cannot be HL SEGMENT ON ASN INVALID (EDI) The HL segment is not in sequence. 25 PALLET BARCODE EXIST ON NPOMS SB UNIQUE (EDI) The UCC128 pallet barcode has already been used on a previous shipment/asn. 26 PACK BARCODE EXIST ON NPOMS MUST SB UNIQUE (EDI) The UCC128 pack barcode has already been used on a previous shipment/asn. 28 PALLET BARCODE ON ASN IS NOT A VALID STRUCTURE (EDI) This error is caused by the ASN indicating a Tare level and the MAN/UCC128 code indicating (00)0 for Pack level ASN. [(00) ] 29 PACK BARCODE ON ASN IS NOT A VALID STRUCTURE (EDI) This error is caused by the ASN indicating a Pack level and the MAN/UCC128 code indicating (00)1 for Tare level ASN. [(00) ] 30 UPC NOT ON ITEM FILE (EDI) The UPC sent on the ASN is not the UPC listed on the PO 1 segment of the 850. This could happen when the PO is a pre-pack PO the vendor sends the component UPC code instead of the master UPC code, or the vendor sends a UPC that doesn t belong to the PO but exists on the HBC Item file. 32 DATA PROBLEM APPT STATUS INVALID (APPT) The vendor cannot resend the ASN because the appointment is already in received status. 33 PO STATUS IS INVALID (APPT) CONTACT BUYING OFFICE This indicates the PO you are shipping has been cancelled or moved into a status other than approved. Most common error is to be shipping past the cancellation date. The PO must be extended prior to proceeding. An approval process must happen in order to ensure the PO can be extended. Please contact the Buying Office. 34 STYLE/COLOR/SIZE NOT ON ITEM FILE (EDI) This error indicates that the Style/Color/Size on the ASN is not on the item file. 35 DC SHIP-TO LOCN ON ASN DIFFERS FROM APPOINTMENT (APPT) The shipping location on your ASN is different than the appointment is scheduled for. 2

3 36 VENDOR REFERENCE NUMBER ALREADY EXISTS. VND-REF-NBR=xxxxx (EDI) The vendor reference number in the REF VN segment has already been used on a previous shipment. This number must be unique if being sent. 38 ASN ALREADY RECEIVED WITH DIFFERENT BOL (EDI) The ASN number found in the BSN02 segment must be a unique number with every ASN sent. 40 DUPL T BARCODE IN PREV ASN (EDI) The pallet barcode on the ASN is duplicated to another pallet barcode on the ASN. 41 DUPL P BARCODE IN PREV ASN (EDI) The pack barcode on the ASN is duplicated to another Pack level barcode on the ASN. 42 SKU MISSING FOR CAT CHECK (EDI) This is a secondary error when the UPC is not on our item file. 43 VENDOR DIFFERS ON PO & ITEM (EDI) The PO and item do not match in our system which is caused by sending your ASN from a different Receiver ISA/GS combination than the PO was sent to. 45 MONTH INVALID FOR BSN RECPT DATE (EDI) BSN03 segment must read CCYYMMDD. 46 DAY INVALID FOR BSN RECPT DATE (EDI) BSN03 segment must read CCYYMMDD. 47 HOURS INVALID FOR BSN RECPT TIME (EDI) BSN04 must be HHMM. 48 MINUTES INVALID FOR BSN RECPT TIME (EDI) BSN04 must be HHMM 49 REPLACEMENT ASN SENT AFTER APPT RECEIVED AT DC (APPT) A second ASN has been sent after the original ASN and the appointment has already been received at the DC. 50 FOR DTS ONLY ONE STORE IS ALLOWED ON AN ASN LOAD (EDI) This error indicates that the vendor has sent more than one store on the ASN #/BOL #. Vendor must send one ASN per store, each with a unique BOL #. 51 DEST NOT NUMERIC FOR PO CONTACT I.S. (EDI) The vendor has transmitted the ASN with non numeric characters that represents a store. 52 BULK PO SHIP TO LOCN MUST BE DC (APPT) The vendor transmitted a bulk PO with a ship to location going to a store or not being a DC. 53 CONTAINER LOCATION NOT THIS DC (APPT) The UCC128 label is booked into another DC location. 3

4 54 REPLACEMENT ASN SENT AFTER PRE-RECEIVING RUN (APPT) The ASN has been received and the DC pre-processing has been started and completed. Changes to the ASN are not permitted at this time. 55 BULK PO - SHIP TO LOCATION CANNOT BE DTS (EDI) The vendor has created a bulk PO and cannot be shipped Direct to Store. 56 BULK - MORE THAN ONE UPC IN CONTAINER. (EDI) This error is caused by generating a Pack level ASN and entering multiple SKUS in one carton. Bulk PO s cannot have mixed SKUS in a carton. 58 ASN SHIP-TO-LOCN NOT = PO SHIP-TO-LOCN (EDI) Ship to location on the ASN in the N1 ST is not the 4 digit location found on the N1 ST segment on the PO. Also the last 4 digits of the PRF segment must reflect the ship to location on the PO. 59 ZELLERS UPC NOT ON PO FILE (EDI) The UPC sent on the ASN is not the UPC listed on the PO 1 segment of the 850. This could happen when the PO is a pre-pack PO the vendor sends the component UPC code instead of the master UPC code, or the vendor sends a UPC that doesn t belong to the PO but exists on the HBC Item file. 60 FULLCASE SHIP QTY NOT EQUAL TO REORDER QTY (APPT) If merchandise is ordered in full case quantities, you must ship full case quantities. Refer to the PO4 segment on the 850 PO (ie. 24/24). Vendor cannot send partial case packs. The quantity being shipped for the UPC listed is not equal to the quantity ordered. If our system has an incorrect factory pack, contact the Buying Office to update the item and correct the PO. 61 SPLIT CASE - SHIP QTY NOT EQUAL TO REORDER QTY (APPT) If you are creating the ASN at a pack level you must send the ASN 856 MAN GM SEGMENT must read 000 HL SEGMENT must read P SN1 SEGMENT must read EA (number of units in each carton) If you are creating the ASN at a pallet level, you must send the ASN 856 MAN GM SEGMENT must read 001 HL SEGMENT must read T SN1 SEGMENT must read EA (number of units on the pallet) If you are creating an ASN at a pallet level (pre-pack sku) MAN GM SEGMENT must read 001 HL SEGMENT must read T LIN SEGMENT (must indicate the pre-pack UPC) SN1 SEGMENT should read CA (number of cartons on the pallet) 4

5 62 OVERAGE FOR UPC (APPT) The quantity in the SN1 segment is more than the outstanding quantity on the PO. This error happens especially on multiple shipments. This error also can identify our system has no allocations on the PO or we have modified the PO, transmitted an 860 PO change that you did not apply to the PO prior to creating the ASN. 63 FULL CASE - SHIP QTY NOT = OR MULTIPLE OF REORD QTY (APPT) The quantity being shipped for the UPC listed is not equal to or a multiple of the factory pack (case quantity) review and correct the quantities being shipped. If our system has an incorrect factory pack, communication back to the Buying Office to update the system and the PO. 64 SPLIT CASE - SHP QTY NOT = OR MULTI OF REORD QTY (APPT) The pallet quantity in the SN1 segment being shipped must be divisible by the re-order quantity 65 CENTRAL STOCK MORE THAN ONE UPC IN CONTAINER (EDI) This error is caused by a bulk PO at a Pack level with multiple items listed. This type of ASN should be used for pre-distributed orders only 67 PRE-PACK COMPONENTS DETAIL MISMATCH. (EDI) The SLN segment is missing a UPC from the pre-pack or the quantity for each UPC code in the pre-pack is not the amount on the purchase order 69 ITEM NOT FOUND ON HNSTPI (EDI) The SLN segment is missing a UPC from the pre-pack 74 DATE SHIPPED MUST BE NUMERIC (EDI) The DTM segment on the ASN must be numeric, the ship date on the ASN must be numeric: CCYYMMDD. 75 RECPT DATE STAMP MUST BE NUMERIC (EDI) DTM02 segment must read CCYYMMDD 77 PO NUMBER MUST BE NUMERIC (EDI) This error indicates the vendor has sent an invalid PO number on the ASN. The PO number must be 11 digits. 78 STORE ON ORDER MUST BE NUMERIC. STORE= xxxx (EDI) This is caused by sending an ASN with an error in the N1 BY segment, the N104 must be a 6 digit alpha numeric code found on your purchase order in the SDQ segment 81 DC/VEND/BOL/ASN KEY NOT COMPLETE (EDI) This is caused by the sending the ASN with a segment missing in the Shipment Level (ie. REF BM segment is missing on the ASN). 5

6 82 CANNOT MIX BULK AND BY STORE PO FOR SAME ASN (EDI) The vendor has sent bulk and a pack by store PO on the same ASN. Vendor can only send one pack type per ASN. 86 VENDOR NOT SET UP SCC14 UPC TYPE UK/UA (EDI) The vendor is not set up to send the SCC14 digits UPC code at the UK qualifier. 87 UPC CASE CODE MUST BE NUMERIC FOR SSCC14 UK/UA (EDI) The vendor must send the SCC14 digits UPC code at the UK qualifier. 88 SSCC14 UPC CASE UK/UA MUST HAVE A TARE SEGMENT (EDI) The vendor is missing a Tare segment when sending the SCC14 digits UPC code on the ASN. 89 SSCC14 PACK BARCODE MUST BE SPACES (EDI) The vendor has sent two Pack segments right after each other. They must be sent as Tare segment, MAN segment then Pack segment on the ASN. 90 CANNOT MIX SSCC14 PACKS WITH REGUALR PACKS (EDI) The vendor cannot send both SCC14 digits at the Pack segment with regular 12 digits UPC code on the same ASN. 94 UNITS SHIPPED MUST BE NUMERIC (EDI) This error indicates the vendor has sent two SN1 Segments right after each other on the ASN. 98 DUPLICATE DTS ASN FOUND BOL (EDI) This error indicates that the vendor has sent more than one ASN for the same BOL # for a Direct to Store shipment. 100 UOM INVALID, MUST BE IN, FT, CM OR MR (EDI) This error indicates that the vendor is missing the LB, IN, FT, CM or MR in the PO4 segment on the ASN. 103 EXPIRE DATE LESS THAN SYSTEM DATE (EDI) This error indicates that the Expire Date in the DTM segment is in the past, for merchandise being shipped. 109 REPLACEMENT ASN DELETE ORIGINAL ASN WITH BOL (APPT) The vendor has sent the same ASN twice. The original ASN has to be deleted before the vendor can resend the ASN. 6

7 SYNTAX ERRORS BELOW: BSN01 SEGMENT INVALID (EDI) The BSN01 code in the BSN segment is invalid must always be *00* S TYPE RECORD FOUND OUT OF SEQUENCE (EDI) This is caused by sending multiple HL S segments on one ASN H TYPE RECORD FOUND OUT OF SEQUENCE (EDI) This is caused by HL or CTT count error M TYPE RECORD FOUND OUT OF SEQUENCE (EDI) This is caused by sending an ASN with the Tare or Pack segment missing T TYPE RECORD FOUND OUT OF SEQUENCE (EDI) This is caused by sending an ASN with the Tare segment missing P TYPE RECORD FOUND OUT OF SEQUENCE (EDI) This is caused by sending an ASN with the Pack segment missing I TYPE RECORD FOUND OUT OF SEQUENCE (EDI) This is caused by sending an ASN with an error in the HL I segment BILL OF LADING NUMBER (EDI) The bill of lading must be unique for each ASN and must be identical to the BOL # entered on the Appointment Request when booking your appointment on the Qlogitek Website. ASN RECEIVER ID (EDI) HBC receives all ASN Transactions using the corresponding ASN RECEIVER ID which matches to the SENDER ID that the PO was sent to you from. (i.e.: > ASN, > ASN, SPC > SPCA, HOM > HOMA. All ASN s must be directed to these ASN ISA/GS ID s. Please ensure these are set up correctly. 7