Workplace Hazardous Materials Information and Globally Harmonized System

Transcription

1 Workplace Hazardous Materials Information and Globally Harmonized System Page 1 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

2 TABLE OF CONTENTS PURPOSE... 3 SCOPE... 3 DOCUMENT CONTROL... 3 REFERENCES... 3 RESPONSIBILITY... 4 All Workers... 4 Suppliers... 4 Contractors... 4 WORKPLACE HAZARDOUS MATERIALS INFORMATION AND GLOBALLY HARMONIZED SYSTEM GENERAL... 4 ELEMENTS OF THE WHMIS AND GHS... 6 Labels... 6 Symbols... 8 Material Safety Data Sheets (MSDS) and Safety Data Sheets (SDS) Worker Education and Training COMMUNICATION TRAINING AUDIT AND CONTINUAL IMPROVEMENT Page 2 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

3 PURPOSE To establish divisional expectations and standards regarding chemical substance (Workplace Hazardous Material Information and Globally Harmonized System) program at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements. A Workplace Hazardous Material Information and Globally Harmonized System program must be defined and documented for compliance as part of Element 6, develop a plan to control chemical and biological hazards, for the effective development and implementation of a workplace safety and health program under Manitoba legislation. SCOPE This safe operating procedure and associated documents establish a procedure for a Workplace Hazardous Material Information and Globally Harmonized System for all workers at RETSD. The best practices apply to all RETSD worksites where chemicals and biological substances are used and stored. DOCUMENT CONTROL Prepared by: Divisional Safety and Health Officer Controlled by: Divisional Safety and Health Officer Reviewed by: Divisional Workplace Safety and Health Committee Issued by: Director of Human Resources Approved by: Director of Human Resources Document Number: WSHMS_06_SOP_018_07 Safety Manual Section: 06 Chemical and Biological Hazard Control Document Type: Safe Operating Procedure (SOP) Safety Manual Section Subgroup: 018: Chemical and Biological Hazard Control Subgroup Document Identifier: 07 REFERENCES Manitoba Workplace Safety and Health Act or equivalent legislation as applicable Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable Manitoba Workplace Safety and Health Regulation Part 35 Workplace Hazardous materials Information System Manitoba Workplace Safety and Health Program Element 02 Identifying and Controlling Hazards All other associated and applicable workplace safety and health management system documents Page 3 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

4 RESPONSIBILITY All Workers All workers have the right to know about the substances hey are working with in the workplace. RETSD has the responsibility to ensure adequate, up to date information is readily available to workers. Suppliers Suppliers shall provide material safety data sheets for controlled products they supply to the division. Contractors Contractors are expected to follow all chemical substance control program regulations. Contractors must ensure that controlled products brought on to divisional worksites be accompanied by a material safety data sheet. See Contractor Safety and Safe Work Permit for details on contractor safety responsibilities. WORKPLACE HAZARDOUS MATERIALS INFORMATION AND GLOBALLY HARMONIZED SYSTEM GENERAL River East Transcona School Division shall comply with all legislation regarding the control of hazardous materials in the workplace (WHMIS and GHS). WHMIS and GHS is a Canada-wide information system to inform workers about the chemicals or other hazardous materials that they may be using. All workers are expected to be trained and familiar with WHMIS and GHS prior to working with controlled products. Through on-site training programs, River East Transcona School Division will ensure that all new and existing workers know and understand the elements of the WHMIS and GHS. Training will be completed with all new hires and further training conducted with all workers and survey refresher training for existing workers on an annual basis (minimum). WHMIS and GHS considerations are referenced in safe work instruction procedure documents to tie the general principles of WHMIS and GHS to specific occupational tasks. Workers are not permitted to handle or otherwise use any controlled product, should an MSDS or SDS not be available. Classroom facility and lab MSDS or SDS sets and inventory lists shall be maintained by the area teacher / supervisor or designate. Departmental MSDS or SDS sets and inventory lists shall be kept in the applicable departments by the area supervisor or designate. A full, consolidated master copy MSDS or SDS set with consolidated inventory list shall be kept and stored in an appropriate location to be taken out to the emergency evacuation rally point in an evacuation situation. Page 4 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

5 The Safety and Health Office will oversee the development and administration any electronic MSDS or SDS management and retrieval systems should they be developed to improve the system. When new controlled products are introduced at River East Transcona School Division, a safe work instruction or procedure review will be conducted to communicate the change. The WHMIS and GHS program at River East Transcona School Division will be the responsibility of the department site administrator, supervisors or other people in charge. Generally, supervisors or other people in charge will: 1. Ensure that an annual physical inventory of controlled products is performed in their labs, classrooms or departments; 2. Ensure that all controlled products received have appropriate labeling in good condition and legible; 3. Ensure that workplace label materials are readily available in the area for use on workplace containers when materials are decanted from supplier containers; 4. Ensure that the physical inventory matches their departmental MSDS or SDS inventory list; 5. Ensure that all controlled products in their physical departments have a current and accessible MSDS / SDS sheet (i.e. 3 year or 36 month window from preparation date) available to workers in a hard copy form and, if applicable, an electronic form; 6. Ensure that obsolete paper MSDS / SDS are removed from the departmental MSDS / SDS and filed in an archive file, and retained for a minimum of 30 years; 7. Ensure that the departmental WHMIS / GHS system is managed in a timely manner, kept current, and ready for internal audit checks; 8. Ensure that all employees are trained in how to access information from MSDS / SDS for safe handling of controlled products; 9. Ensure that as part of safe work procedure training for specific occupations in their classrooms, labs or departments include MSDS / SDS review. 10. Provide objective evidence that training of employees has been completed. Generally, the receiving classroom, lab or department must ensure that: 1. All controlled products received are properly and adequately labeled prior to delivery to departments. Page 5 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

6 ELEMENTS OF THE WHMIS AND GHS Labels Type Supplier Label Purpose and Characteristics To provide critical information about a product being used in the workplace. See sample below for supplier label elements. WHMIS: Supplier Label Elements 1. Cross Hatched Border (Black and White) 2. Product Identifier 3. Hazard Symbol (s) 4. Risk Phrase 5. Precautionary Measures 6. First Aid Measures 7. M.S.D.S. Available 8. Supplier Identifier GHS: Hazard pictograms are one of the key elements for the labelling of containers under the GHS, along with: an identification of the product; A signal word either DANGER or WARNING where necessary Hazard Statements, indicating the nature and degree of the risks posed by the product Each hazard statement is designated a code, starting with the letter H and followed by three digits. Statements which correspond to related hazards are grouped together by code number, so the numbering is not consecutive. The code is used for reference purposes, for example to help with translations, but it is the actual phrase which should appear on labels and safety data sheets. Precautionary Statements, indicating how the product should be handled to minimize risks to the user (as well as to other people and the general environment) each precautionary statement is designated a code, starting with Page 6 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

7 Type Purpose and Characteristics the letter P and followed by three digits. Statements which correspond to related hazards are grouped together by code number, so the numbering is not consecutive. The code is used for reference purposes, for example to help with translations, but it is the actual phrase which should appear on labels and safety data sheets. Some precautionary phrases are combinations, indicated by a plus sign "+". In several cases, there is a choice of wording, for example "Avoid breathing dust/fume/gas/mist/vapours/spray": the supplier or regulatory agency should choose the appropriate wording for the product concerned. Workplace Label To provide critical information about a product that has been decanted from a supplier container. The three pieces of information required are: Product Identifier (Name) Safe Handling Procedures Reference to an MSDS WHMIS and GHS: Page 7 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

8 WHMIS Title: Workplace Hazardous Materials Information and Globally Harmonized System Type Purpose and Characteristics JAVEX Wear rubber gloves and safety goggles when handling See MSDS sheet Symbols Symbols WHMIS and GHS Class Materials Characteristics and Risks Safe Handling Procedures WHMIS: Class A Compressed Gas GHS: Compressed Gas Poses an explosion danger because the gas is being held in a cylinder under pressure. Also could have an uncontrolled release of material due to pressurization. May cause container to explode if heated in a fire. May cause container to explode if dropped. Examples: welding gas cylinders, propane gas cylinder, hair spray aerosol container Handle with care; do not drop cylinders. Keep cylinder away from potential sources of ignition. Store containers not in use in the area designed by your supervisor, preferably outdoors. Ensure that cylinders are properly secured when in use or stored inside to prevent tip over situations. Keep cylinder caps on containers not in use. WHMIS: Class B Combustible and Flammable Material Material will burn and is therefore a potential fire hazard. May burn at relatively low temperatures; Flammable Keep the material away from heat sources and other combustible materials. Never smoke when working with or near the material. Page 8 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

9 Symbols WHMIS and GHS Class GHS: Flammable Materials Characteristics and Risks materials catch fire at lower temperatures than combustible materials. May burst into flame spontaneously in air or release a flammable gas on contact with water. Safe Handling Procedures Store the material in a cool, fireproof area, as designated by your supervisor. May cause a fire when exposed to heat, sparks, or flames or as a result of friction. Examples: gasoline, kerosene, paint thinner WHMIS: Class C Oxidizing Material GHS: Oxidizing Poses a fire and/or explosion risk in the presence of flammable or combustible material. Acts as an accelerant to a fire by adding additional oxygen to support combustion. May cause fire when it comes into contact with combustible materials such as wood. May react violently or cause an explosion when it comes into contact with combustible materials such as fuels. Keep the material away from combustible materials and store in the areas designated by your supervisor. Keep the material away from sources of ignition. Never smoke when working near the material. Wear proper protective clothing. Examples: iodine, sulfuric acid WHMIS: Class D, Division 1 Poisonous and Potentially fatal poisonous substance. May be fatal or cause permanent damage if it is Handle the material with extreme caution. Avoid contact with the skin or eyes by wearing the proper Page 9 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

10 Symbols WHMIS and GHS Class Infectious Material Immediate and Serious Toxic Effects GHS: Toxic Materials Characteristics and Risks inhaled or swallowed or if it enters the body through skin contact. May burn eyes or skin upon contact. Examples: hydrochloric acid, methanol Safe Handling Procedures protective equipment, including eye, face and hand protection and protective clothing. Avoid inhaling by working in well ventilated areas and/or wearing respiratory equipment. Wash and shower thoroughly after using. Store the material in designated areas only. WHMIS: Class D, Division 2 Poisonous and Infectious Material Chronic Toxic Effects GHS: Irritant Poisonous substance that is not immediately dangerous to health. May cause death or permanent damage as a result of repeated exposures over time. May be a skin or eye irritant. May be a sensitizer which produces a chemical allergy. May cause cancer. Avoid skin and eye contact by wearing all protective equipment necessary, including eye, face and hand protection and protective clothing. Avoid inhaling by working in well ventilated areas and/or wearing respiratory equipment as designated by your supervisor. Store the material in designated places only. May cause birth defects or sterility. Examples: asbestos fibers, mercury, benzene Page 10 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

11 Symbols WHMIS and GHS Class Materials Characteristics and Risks Safe Handling Procedures WHMIS: Class D, Division 3 Poisonous and Infectious Material: Biohazardou s Infectious Material May cause a serious disease resulting in illness or death. Examples: blood, bodily fluids Take every measure to avoid contamination. Handle the material only when fully protected by the proper, designated equipment. Handle the material in designated areas where engineering controls are in place to prevent exposure. GHS: Health Hazard Class E Corrosive Material Causes severe eye and skin irritation upon contact. Causes severe tissue damage with prolonged contact. May be harmful if inhaled. Examples: bleach, battery acid Keep containers tightly closed. Avoid skin and eye contact by wearing all necessary protective equipment, including eye, face and hand protection and protective clothing. Avoid inhaling by using in well ventilated areas only and/or wearing the proper respiratory equipment as designated by your supervisor. Material Safety Data Sheets (MSDS) and Safety Data Sheets (SDS) The (Material) Safety Data Sheet (SDS) provides comprehensive information for use in workplace chemical management. Page 11 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

12 Employers and workers use the SDS as sources of information about hazards and to obtain advice on safety precautions. The SDS is product related and, usually, is not able to provide information that is specific for any given workplace where the product may be used. However, the SDS information enables the employer to develop an active program of worker protection measures, including training, which is specific to the individual workplace and to consider any measures that may be necessary to protect the environment. Information in a SDS also provides a source of information for other target audiences such as those involved with the transport of dangerous goods, emergency responders, poison centers, those involved with the professional use of pesticides and consumers. The SDS should contain 16 headings. Minimum information for an SDS is as follows 1. Identification of the substance or mixture and of the supplier GHS product identifier. Other means of identification. Recommended use of the chemical and restrictions on use. Supplier's details (including name, address, phone number, etc.). Emergency phone number. 2. Hazards identification GHS classification of the substance/mixture and any national or regional information. GHS label elements, including precautionary statements. (Hazard symbols may be provided as a graphical reproduction of the symbols in black and white or the name of the symbol, e.g., flame, skull and crossbones.) Other hazards which do not result in classification (e.g., dust explosion hazard) or are not covered by the GHS. 3. Composition/information on ingredients Substance Chemical identity. Common name, synonyms, etc. CAS number, EC number, etc. Impurities and stabilizing additives which are themselves classified and which contribute to the classification of the substance. Page 12 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

13 Mixture The chemical identity and concentration or concentration ranges of all ingredients which are hazardous within the meaning of the GHS and are present above their cutoff levels. NOTE: For information on ingredients, the competent authority rules for CBI take priority over the rules for product identification. 4. First aid measures Description of necessary measures, subdivided according to the different routes of exposure, i.e., inhalation, skin and eye contact, and ingestion. Most important symptoms/effects, acute and delayed. Indication of immediate medical attention and special treatment needed, if necessary. 5. Firefighting measures Suitable (and unsuitable) extinguishing media. Specific hazards arising from the chemical (e.g., nature of any hazardous combustion products). Special protective equipment and precautions for firefighters. 6. Accidental release measures Personal precautions, protective equipment and emergency procedures. Environmental precautions. Methods and materials for containment and cleaning up. 7. Handling and storage Precautions for safe handling. Conditions for safe storage, including any incompatibilities. 8. Exposure controls/personal protection. Control parameters, e.g., occupational exposure limit values or biological limit values. Appropriate engineering controls. Individual protection measures, such as personal protective equipment. Page 13 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

14 9. Physical and chemical properties Appearance (physical state, color, etc.). Odor. Odor threshold. ph. melting point/freezing point. initial boiling point and boiling range. flash point. evaporation rate. flammability (solid, gas). upper/lower flammability or explosive limits. vapor pressure. vapor density. relative density. solubility(ies). partition coefficient: n-octanol/water. autoignition temperature. decomposition temperature. 10. Stability and reactivity Chemical stability. Possibility of hazardous reactions. Conditions to avoid (e.g., static discharge, shock or vibration). Incompatible materials. Hazardous decomposition products. 11. Toxicological information Concise but complete and comprehensible description of the various toxicological (health) effects and the available data used to identify those effects, including: information on the likely routes of exposure (inhalation, ingestion, skin and eye contact); Symptoms related to the physical, chemical and toxicological characteristics; Delayed and immediate effects and also chronic effects from short- and long-term exposure; Numerical measures of toxicity (such as acute toxicity estimates). 12. Ecological information Ecotoxicity (aquatic and terrestrial, where available). Persistence and degradability. Bio accumulative potential. Mobility in soil. Other adverse effects. Page 14 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

15 13. Disposal considerations Description of waste residues and information on their safe handling and methods of disposal, including the disposal of any contaminated packaging. 14. Transport information UN Number. UN Proper shipping name. Transport Hazard class(es). Packing group, if applicable. Marine pollutant (Yes/No). Special precautions which a user needs to be aware of or needs to comply with in connection with transport or conveyance either within or outside their premises. 15. Regulatory information Safety, health and environmental regulations specific for the product in question. 16. Other information including information on preparation and revision of the SDS Methanol SDS Example Methanol SDS.pdf 1. A person requisitioning a controlled product at River East Transcona School Division, either for trial use or permanent use, must ensure that a current MSDS / SDS is either on site or will be included with the shipment of the product from the supplier. 2. If a MSDS / SDS is needed, the person requisitioning the product must forward the MSDS / SDS to the area Supervisor or person in charge or designate for processing in the MSDS / SDS control system. 3. Obtaining current MSDS / SDS can be done in the following ways: a. Search and print through electronic MSDS management software. b. Manufacturers websites c. Contact requests directly with suppliers d. Requests made through Purchase Orders. e. Other 4. The area Supervisor or designate will manage the departmental MSDS / SDS control system, based on departmental needs, but not to drop below the following standards: a. A current departmental MSDS / SDS Inventory list b. Post a hard copy of the inventory in the department, and ensure electronic posting and control on the Workplace Safety and Health staff portal on the divisional intranet. Page 15 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

16 c. Maintain a MSDS / SDS paper copy depository or binder. Electronic records may be kept in addition to paper hard copies. d. Forward obsolete MSDS / SDS, marked obsolete, to Human Resources for filing in archive. Worker Education and Training The review of system WHMIS and GHS elements should be done annually along with a knowledge assessment that demonstrates competency in applying knowledge and finding information shall form the basis of training of workers in the division. COMMUNICATION A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD. TRAINING All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through: New employee orientation, employee manuals or employment information packages Return to work or remedial programs, as required on an individual basis Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted ENFORCEMENT Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level. Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures. Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law. Page 16 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date:

17 Audit and Continual Improvement Guide AUDIT AND CONTINUAL IMPROVEMENT ELEMENT 06 CHEMICAL AND BIOLOGICAL HAZARD CONTROL ASSESSMENT DATE: Click here to enter a date. WORKSITE: Click here to enter text. WORKSPACE: Click here to enter text. Criteria Number 06_018_07_01 Audit Criteria Objective Evidence Assessed Status Document Record Observation Worker Interview Pass Fail 06_018_07_02 06_018_07_03 06_018_07_04 06_018_07_05 Continual Improvement Action Plan 06_018_07_06 06_018_07_07 06_018_07_08 Page 17 of 17 HR WSHMS_06_SOP_018_07 Origin Date: Last Revised Date: