care statutory compliance system gap analysis part of the iris care support programme

Transcription

1 care statutory compliance system gap analysis part of the iris care support programme

2 statutory compliance system statutory compliance system a tailored control system that handles compliance for you. we ll help you achieve compliance with minimum impact to your business operation. compliance to statutory legislation is a requirement by law for all businesses in the UK and repairers have a Duty of Care to maintain compliance to this legislation. the system an audit and control system that controls key statutory legislation branded supporting documentation tailored to your business provides information for tracking, monitoring, planning and training fully audited, supported and maintained by the iris business support team underpins all body repair processes and your Duty of Care including: Risk Assessments (CoSHH, Manual Handling, DSE, Air Quality etc) Equipment Records (Test & Maintenance) Employee Monitoring Records (Health Surveillance, PPE etc) Training Records (HAVS, Fire Training, Environmental Awareness etc) Safe Working Practices (including Sub-Contractors controls) key legislation cover The Health & Safety At Work Act 1974 The Environmental Protection Act 1999 The Fire Safety (Reform) Order

3 statutory compliance system Contents Book 1 MSDS Control Book 2 Company H & S Control Book 3 Risk Assessments Book 4 Equipment Maintenance Book 5 Equipment Calibration Book 6 Employee H & S Control Book 7 Employee Training Book 8 PP & C (EPA) Control Book 9 The Fire Safety (Reform) Order 2005 the books are pre-printed and are installed at your premises by our business support team. this document will help measure how compliant you are and will allow you to assess if you require assistance from an iris care business support team member.

4 statutory statutory compliance system Statutory Compliance Gap Analysis Name: Date: *Circle appropriate box (Yes No) Document Required *Retrieved Date next due or Comment Book 1 MSDS Control Current Material Safety Data Sheets Yes No Last / Next Issue Date: Book 2 Company H & S Control Completed Health & Safety At Work Act Yes No Last / Next Issue Date: 1974 Poster (ISBN ) Motor Trade Policy Yes No Expiry Date: Insurer Name: Employer Liability Yes No Expiry Date: Insurer Name: Public Liability Yes No Expiry Date: Insurer Name: Safe Working Systems Process Documentation Yes No Last / Next Review Date: Smokefree Policy Yes No Last / Next Review Date: Health & Safety Policy & Statement Yes No Last / Next Review Date: First Aid Controls & RIDDOR Yes No Last / Next Review Date: Book 3 Risk Assessments Asbestos Management (Zone) Records Yes No Last Survey Date: (If applicable) General Risk Assessments Yes No Last / Next Review Date: Manual Handling Training & Risk Assessments Yes No Last / Next Review Date: 4

5 statutory statutory compliance system Statutory Compliance Gap Analysis CoSHH Assessment Yes No Last / Next Review Date: Noise Assessment Yes No Last / Next Review Date: Work Station / VDU Assessment Yes No Last / Next Review Date: HAVS (Hand Arm Vibration) Risk Assessments Yes No Last / Next Review Date: Book 4 Equipment Maintenance Fixed Electrical Equipment Test Certificate Yes No Last / Next Test Date: (In accordance with BS 7671: 1992) Portable Electrical Appliance Test Certificate Yes No Last / Next Test Date: (In accordance with BS 7671: 1992) Insurance Engineer Inspection - Air Receiver Yes No Last / Next Inspection Date: Inspection Service Name: Insurance Engineer Inspection - Lifting Equipment Yes No Last / Next Inspection Date: Inspection Service Name: Recovery Vehicle Winch Service Records Yes No Last / Next Inspection Date: Inspection Service Name: Trolley Jacks Inspection Records Yes No Last / Next Inspection Date: Auditors Name: Axle Stands Inspection Records Yes No Last / Next Inspection Date: Auditors Name: Vehicle Lifts Service Records Yes No Last / Next Service Date: 5

6 statutory statutory compliance system Statutory Compliance Gap Analysis Fuel Retrieval Inspection Records Yes No Last / Next Service Date: Hydraulic Power Press Service Records Yes No Last / Next Service Date: Steam Cleaner (Heat Exchanger) Service Records Yes No Last / Next Service Date: Compressor Service Records Yes No Last / Next Service Date: (Including Receiver & Filter replacement) Dust & Exhaust Fume Extraction Plant Maintenance Yes No Last / Next Service Date: Spraybooth Clearance Test Yes No Last / Next Service Date: (Displayed on the booths) Breathing Air Quality Test Certificate Yes No Last / Next Test Date: (In accordance with BS4275 & CoSHH EN12021) Mixing Room LEV Test Records Yes No Last / Next Test Date: Spraybooth & Mixing Room Maintenance Records Yes No Last Service / Test Date: Ladders & Steps Control Yes No Last / Next Inspection Date: 6

7 Statutory Compliance Gap Analysis Book 5 statutory statutory compliance system Equipment Calibration Jig Calibration Certificate Yes No Last Calibration Date: (Measuring Systems) Calibration Service Name: Tyre Inflator Calibration Certificate Yes No Last Calibration Date: Calibration Service Name: Wheel Alignment Calibration Certificate Yes No Last Calibration Date: Calibration Service Name: Torque Wrench Calibration Certificate Yes No Last Calibration Date: Calibration Service Name: Electronic Welding Equipment Calibration Records Yes No Last Calibration Date: (New Welder Specifications) Calibration Service Name: Electronic Balances/Smart Scales Yes No Last Calibration Date: Calibration Service Name: Book 6 Employee H & S Control Employee Details Yes No Last / Next Review Date: (Name, Job Title, Job Description etc) Employee PPE Record Yes No Last / Next Review Date: Employee Health Surveillance Record Yes No Last / Next Review Date: Sub-Contractors Current Permits To Work Yes No Last / Next Review Date: 7

8 Statutory Compliance Gap Analysis Book 7 statutory statutory compliance system Employee Training Employee Training Records Yes No Last / Next Review Date: First Aid Certificate Yes No Certificate Expiry Date: Trainers Name: Welder Accreditation Yes No Last / Next Test Date: (In accordance with BS1140 & BS4872) Book 8 PP & C (EPA) Control Environmental Policy Yes No Last / Next Review Date: Local Authority PP & C Authorisation (If applicable) Yes No Last / Next Review Date: Local Authority Name/Permit No: Local Authority Correspondence (If applicable) Yes No Last / Next Review Date: Spillage Procedure, Housekeeping Policies Yes No Last / Next Review Date: Bodyshop Start-Up Procedures Yes No Last / Next Review Date: Spraybooth Olfactory-Emission Records Yes No Last / Next Review Date: Abnormal Emission Log Yes No Last / Next Review Date: Spraybooth Filter Maintenance Records Yes No Last / Next Review Date: Spraybooth & Mixing Room LEV Records Yes No Last / Next Review Date: (See Book 4) 8

9 statutory statutory compliance system Statutory Compliance Gap Analysis Environmental Management System Yes No Last / Next Review Date: Environmental Training System Yes No Last / Next Review Date: Environmental Work Instructions (SOP) Yes No Last / Next Review Date: Environmental Risk Assessment Yes No Last / Next Review Date: Current VOC Reconciliation From Suppliers Yes No Last / Next Review Date: Supplier Name: 1 Year VOC Purchase Amount Yes No VOC Purchase (Kg): (in Kilograms) 1 Year VOC Waste Disposal Amount Yes No Waste Disposal (Kg): (in Kilograms) Historic VOC Records Submitted to Local Authority Yes No Last / Next Review Date: (If applicable) Hazardous Waste Disposal Notes Yes No Last Issue Date: Supplier Name: Non-Hazardous Waste Disposal Notes Yes No Last Issue Date: (Metals, Paper, Plastic, General Waste etc...) Waste Registration Certificate Yes No Last Issue Date: Registration No: Waste Audit Trail Yes No Last / Next Review Date: Waste Management Schedule Yes No Last / Next Review Date: 9

10 Statutory Compliance Gap Analysis statutory statutory compliance system Book 9 The Fire Safety (Reform) Order 2005 Fire Risk Assessment Yes No Last / Next Review Date: Fire Alarm Test Log Yes No Last Test Date: Emergency Lighting Test Log Yes No Last Test Date: Fire Appliance Service Records Yes No Last Service / Inspection Date: Fire Drill Evacuation Log Yes No Last Drill Date: Staff Fire Training Yes No Last / Next Review Date: Hot Work Permits to Work Yes No Last Test Date: Visitors Log Yes No Last / Next Review Date: Fire Authority Correspondence Yes No Last / Next Review Date: Local Authority Name: Fire - Management Review Log Yes No Last / Next Review Date: Evacuation Procedure (Notice) Yes No Last / Next Review Date: Names of Fire Wardens Departments: Names of First Aiders (or Appointed Persons) Departments: 10

11 statutory compliance system statutory compliance system Comments: Copyright IRIS Coatings Ltd IRIS Coatings Limited is the owner or the licensee of all intellectual property rights arising out of or in connection with this document. The document and its content are protected by copyright laws. All such rights are reserved. The content of this document is provided without any guarantees, conditions or warranties as to its accuracy and, to the fullest extent permitted by law, IRIS Coatings Limited disclaims all liability and responsibility arising from any reliance placed on this document and its content. 11

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