VFO VENDOR ATOMS STANDARD OPERATING PROCEDURE

Transcription

1 VFO VENDOR ATOMS STANDARD OPERATING PROCEDURE 1.0 INTRODUCTION TO ATOMS Connecting to ATOMS Compatible Browsers Changing Passwords Glossary of Terms READY TO SHIP Step 1 - Mass Update Step 2 - Adjusting the Source Location, Weight, Volume, and Direct Ship Carton Tracking Track a Carton Statuses Searching for Base Orders Viewing the Routing Status Printing Routing Confirmations ATOMs VFO Pg. 1

2 1.0 INTRODUCTION TO ATOMS ATOMS, (Averitt Transportation & Operations Management System) is an all-encompassing transportation management system. It is powered by OTM, Oracle s Transportation Management Software, paired with Averitt s transportation expertise. ATOMS is designed to manage the shipping process from quote-to-cash. 1.1 CONNECTING TO ATOMS Use the link below to connect to the VFO Transportation Management System: The username and password required for login will be provided. TIP: VFO users, vendors, and carriers will all log in to ATOMS to perform various functions as purchase orders move from vendor locations and ultimately make their way to VFO retail stores. Information about the user s role, including visibility and the actions they are allowed to perform, is tied to each user name. This means that the ATOMS screens that vendors see will be totally different than the ATOMS screens for VFO users, carriers, etc. 1.2 COMPATIBLE BROWSERS The supported browsers for ATOMs are: Internet Explorer (IE) Version 7 & 8 Version CO & above OR Any version of Firefox ATOMs VFO Pg. 2

3 1.3 CHANGING PASSWORDS To change the password used to log-in, click the Change Password link in the user menu. It is recommended that the password be changed during the first log-in session. The link will open a password entry screen. To change your password, enter the password you are currently using in the Old Password field. Enter the new password you wish to use in the Password field and then confirm that password in the Retype Password field. To submit your new password, click the Update Password button at the bottom of the page. ATOMs VFO Pg. 3

4 1.4 GLOSSARY OF TERMS Business Monitor Business Object Base Order Base Order Line Order Release OTM Statuses Business monitors are saved queries that run at specific intervals. The queries are highly configurable. To access business monitors click the icon at the top of the page. Any object that exists in OTM s database that is a distinct record. Purchase orders, shipments, locations, and invoices are all examples of business objects. A purchase order series. This includes individual POs per store. Each line of the purchase order. Each distinct SKU will have its own base order line. Any portion of a purchase order that has been released by the vendor for shipment. Acronym for Oracle Transportation Management system. Multiple statuses can be used to track the progression of product from Purchase Order to Invoice. Each business object has its own unique statuses. Typically a status will be a status type and a status value. An example of this would be status type CVFO.ENROUTE with the status value CVFO.ENROUTE_ENROUTE Vendor Portal The interface, accessible via the web, that can be used by vendors to submit routing requests. ATOMs VFO Pg. 4

5 2.0 READY TO SHIP VFO vendors will log in to the vendor portal and the Ready to Ship feature to notify VFO that product is ready to ship. In order to use the Ready to Ship feature the following information listed below is required: The base order number Shipping location Weight Volume Whether product will be shipping direct to the VFO store or will go through the Averitt PPN warehouse ** The transportation management system assumes that one truckload is 3200 cubic feet. Please adhere to this when planning and do not vary from this. ** To release an order for shipment and notify VFO that a pickup is required, follow the process in the following section. 2.1 STEP 1 - MASS UPDATE After you log in, click Ready to Ship. Enter the Base Order you wish to release. ** NOTE: You must request routing 3 days prior to cancellation date. ** If there are any issues with this, please vfo_logistics@vfc.com. ATOMs VFO Pg. 5

6 Click Search on the bottom left corner of the page. Select the order lines you want to ship. Next, click on the Mass Update icon. The Mass Update screen will pop up next. ATOMs VFO Pg. 6

7 2.2 STEP 2 - ADJUSTING THE SOURCE LOCATION, WEIGHT, VOLUME, AND DIRECT SHIP Source Location You can also change which location the freight will ship out of, if needed. To view a list of available source locations, click on the l. This will bring up a list of available Source Locations which can be selected. Simply select the desired source location and click Finish to make your changes. Entering the Average Weight per Store (REQUIRED) Divide the total weight by the number of lines appearing under the IDs column. For this order release, there are three order lines to be released. The total weight is 30 lbs. By dividing 30 by 3, we get 10 lbs per store. You would then enter this into the weight textbox. Please include pallet weight with this number. ATOMs VFO Pg. 7

8 Entering the Average Volume per Store (REQUIRED) Divide the total volume by the number of lines appearing under the IDs column. Using the same order release with three order lines to be released, the total volume is 6 CU FT. By dividing 6 by 3, we get 2 CU FT per load. You would then enter this into the volume textbox. Direct Ship If necessary, you can change whether or not the shipments go directly to a VFO store or are routed through the Averitt PPN warehouse by clicking the dropdown box and making your selection. *Please only select Y if given specific approval from the buyer.* Next click Save. ATOMs VFO Pg. 8

9 Next, you will see this screen. After all order lines turn green, click Close. The order you just worked with should still be highlighted. Click Ready to Ship at the top of this screen. After you click Ready to Ship, you will see this screen. You do not have to do anything on this screen except click Save in the bottom left corner. ATOMs VFO Pg. 9

10 After you click Save you will see a confirmation screen similar to this confirming that you have successfully completed the order release process. After you have completed this process, the order will be planned to a shipment by OTM and sent to carriers. After a carrier accepts the tender, an will be sent to you notifying you of the carrier picking up the shipment and their contact information. To know what to look for in your , the sender will be G-Log Advisor. If you do not receive it, please check your spam folder. If it is not there, please check with your IT department to verify that address OtmAdvisor@site03.mavenwire.com is white listed. Here is an example of the electronic notification you will receive: If you need any additional assistance, please vfo_logistics@vfc.com. ATOMs VFO Pg. 10

11 3.0 Carton Tracking 3.1 TRACK A CARTON Click on Track a Carton from the Vendor menu. Enter the carton number you wish to track: Click Search at the bottom of the page. From the next screen, you can either click directly on the carton number or select the checkbox and click View at the top of the screen. ATOMs VFO Pg. 11

12 Next, you will see the Order Release Ship Unit Manager screen. There are four headers here which include ArrivePPN, DepartPPN, ArriveStore, and StoreScan. Under each header, you will see the date and time that this carton was scanned at each. The format for the date is Year, Month, Date, Time or YYYYMMDDHH. 4.0 Statuses 4.1 SEARCHING FOR BASE ORDERS Click on Routing Status on the Vendor menu. To search by Base Order number: Type the Base Order you are looking for in the search box and click Search at the bottom. ATOMs VFO Pg. 12

13 To search by Source Location: Type in your Source Location ID. As you type, suggestions will pop up to let you select the correct one. Click Search after you have the correct ID entered. If you are unsure of the Source Location ID, you can search within the system by clicking the small icons in order to Find, List, or View. To search by Destination Location ID, follow the same steps for searching by Source Location, but use the Destination Location ID box: ATOMs VFO Pg. 13

14 4.2 VIEWING THE ROUTING STATUS After you have entered your criteria and clicked Search, you will be taken to the Order Movement page. There are multiple orders because each Order Release will usually have several Base Orders. If needed, you can sort by any of the column headers by clicking the column header(s) highlighted in blue. For example, you could sort by all Base Orders destined to a PPN/direct to store, by Date, or most likely, by the Planning Status. Here, we have sorted by Planning Status. By performing the sort on the Status Value we can see that one order is in OM_PLANNING_EXECUTED FINAL, while the rest are in OM_PLANNING_NEW status. ATOMs VFO Pg. 14

15 Here is a list of statuses for the Planning status type: 4.3 PRINTING ROUTING CONFIRMATIONS To print your shipping confirmation, click on load # from the menu on the left hand side after you log in. ATOMs VFO Pg. 15

16 Then, type in your base order # and click search. Next, click the + sign to expand the menu beside the Load ID. ATOMs VFO Pg. 16

17 Then, select the action button next to the stop with your shipping location next to it. Finally, select Vendor Shipping Confirmation. ATOMs VFO Pg. 17

18 From here the Routing Confirmation will display. You can either Print or Save the confirmation from here. If there are any further questions, please ATOMs VFO Pg. 18