W612 - Effective Inventory Counting

Transcription

1 W612 - Effective Inventory Counting Pre-requisites: None Counting inventory is a key component of managing inventory. Attend this session to learn about how you can improve your cycle-counting processes. This class will also review the Acclaim version 16 features that have been added to enhance the ITEM-COUNT module and make your inventory counting process more efficient. Jackie Funk Software Support Wednesday, 3:45 p.m. 2 Session Objectives Review Item Count procedures Discuss troubleshooting tips and tricks Examine enhancements to the Item Count module, new as of Acclaim 16

2 3 Return on Investment Opportunity Why is an effective item count so important? Accurate free stock quantities Increase customer service Highlight enhancements to the Item Count module as of Acclaim 16 4 Before You Get Started Decide whether free or free plus allocated quantities will be counted Make sure Item Count files are properly sized Run QREBITEM Clear the Stock Adjustment Register Stop orders, shipping, invoicing, purchasing and receiving after sort Invoice all confirmed shipments prior to sort No changes should be made to bins after sort

3 5 FREE or FRAL? FREE = count free stock only FRAL = count free plus allocated stock What constitutes allocated stock? Item on customer order (until invoice is generated) Item on vendor return (until confirmed in MATERIAL) At source location, item allocated on transfer until received at destination location Item in a secondary process (until moved to free stock as finished item) 6 The Item Count Process

4 7 Menu Changes for Acclaim 16 Sort and print options are combined Eliminates duplicate sequence numbers Counts entered in Item Count Maintenance Reports combined into one menu Clear counts instead of QCLEARing files 8 Sorting Inventory Sort for one location or range of locations Items can be sorted using primary and secondary sequences Primary Sequences VEN: Vendor number V-BN: Bin number within vendor line BIN: Bin number B-VN: Vendor line within bin number Secondary Sequences VN (vendor #-item #), IT (item code), PR (product group/sort code) or VS (vendor #/sort code)

5 9 Sorting Inventory Extended Inventory Cost (Acclaim 15 & above) Location quantity on hand x cost Good for excluding items with no stock or low inventory value Stock Only flag Yes = Stock Flag set to Yes or free/allocated quantity greater than zero ONHD = Only items with an on-hand quantity New as of Acclaim 16 Any items with a Last Count Date after the date specified will not be included 10 Sorting Inventory Acclaim 15 and below

6 11 Sorting Inventory Acclaim Sorting Inventory Acclaim 16 Resort Inventory Yes = Add to initial sort Include additional bins, items, product groups or vendors No = Print based on initial sort Example: Print certain ranges of bins or items Print Format NONE Sort will be performed, but no cards will print Allows cards to be printed at a later time Print Format LIST Report will print in RPT format; no sort

7 13 Printing Cards Only items within the sort will appear Sequence number assigned to each item If using multiple bins, a sequence will appear for each item/bin/location combination Sort and Print combined in Acclaim 16 Items without bins appear first 14 Printing Cards Inventory Count Report

8 15 Reprinting Cards Below Acclaim 16, use Reprint Cards option Print Cards will duplicate sequence numbers 16 Entering Counts Acclaim 15 and below Counts are entered by sequence number Item Code and Description 1 display Free & allocated quantities display if printed on cards Auto mode prompts for a count for each item without entering sequence number

9 17 Entering Counts Acclaim 16 Counts entered in Item Count Maintenance 18 Entering Counts Acclaim 16 Can default count to on-hand value Various options available in PowrDrill Use [Tab] key to resequence Option: Set all blank counts to on-hand value Show all items, counted items or uncounted items

10 19 Missing Card List Lists all cards with no counts entered Use to ensure all sorted items are counted Delete cards option deletes unused cards 20 Recount List Shows counted items which differ from system on-hand quantity Display variance as dollar value or percentage of count quantity Displays discrepancies on bin level Recount List Parameters Recount List Report

11 21 Overallocated List Report only appears if Company option is set to FRAL (free + allocated) Shows items with physical counts that are less than allocated quantity Edit count and/or scan places where item could be allocated 22 Discrepancy Report Available if Multiple Bin package is enabled Displays count discrepancies on item level Shows difference between free stock and counted quantity

12 23 Editing Counts Allows for correction to physical counts Will be prompted for bin if using multiple bins Counts can also be edited in Item Count Maintenance (Acclaim 16 and above) 24 Posting Counts Print the On-Hand vs. Physical Count List

13 25 Posting Counts Answer Y to Post Counts to post Only counted items will be posted Any adjustments to free stock will be posted as item adjustments using the specified code Unique codes / descriptions can be used for item count Adjustments also reflected in Item Ledger and Bin Number modules 26 Posting Counts System should not be stopped when counts are posted If error Item Adjustment Register is full appears when posting counts, log into the system from another terminal to clear the register Do not break out of process when posting counts Stock adjustments will not post properly Counts may need to be re-entered

14 27 Posting Counts On-hand vs. Physical Count List 28 Item Count History Company option that keeps record of any instances of an item being counted

15 29 Item Count History Count History List Print Date is date card was printed Count Date is date count was entered Can be used to limit sort Free, allocated, and counted quantities also display for each item 30 Tips and Tricks Cannot sort! Cards and/or counts already exist Counts will need to be posted against existing sort, or files will need to be QCLEARed As of Acclaim 16, Clear Counts option can clear a sort

16 31 Tips and Tricks Error #5 Failure to Add Card or Error #5 Sort XREF full Either message indicates Item Count files are full or not properly sized Max records of ITCNTD, ITCNTX and ITCN2X must equal max records of ITEMD times number of stocking locations times average bins per item Check max records in FCB 32 Tips and Tricks Help! I have duplicate sequence numbers! Occurs if Print Cards option is performed more than once (below Acclaim 16) After entering counts, print the Missing Card List and answer Y to Delete Cards

17 33 Additional Resources Activant Web-Based Training: Maintaining an Accurate Inventory with Item Count Customer Web Site: Solutions Database and Inventory Control documentation Professional Services Department Inside Sales: PC Item Count or RF Scanner (optional packages) 34 Suggested Action Plan Review and/or revise your company s inventory counting procedures Discuss benefits of Acclaim 16 new features in ITEM-COUNT

18 35 Summary How to prepare, sort, and enter counts Recount List, Overallocated List, Missing Cards List, Discrepancy List Troubleshooting strategies how to avoid common errors and problems New features for ITEM-COUNT as of Acclaim Thank You for Attending W612 Effective Inventory Counting Jackie Funk Please submit the Session Feedback Form To receive NASBA credits, please be sure to complete the Session Feedback Form and sign the class roster in the back of the room

19 INVENTORY COUNT REPORT 2/26/07 PAGE: 1 LOCATION: 1 QUANTITY SEQ # BIN # VENDOR VENDOR NAME ITEM CODE DESCRIPTION SL-UT SIZE P-UT SIZE FREE ALLOCATED BIN QTY VENDOR#-ITM# 1 A1 ACE ACE PUMP COMPANY /2 STS 2 1/2" STAINLESS STEEL PIPE EA 1 EA ACE A2 ACE ACE PUMP COMPANY AM /4" x 118" 320 X 331 D EA 1 EA ACE B3 ACE ACE PUMP COMPANY DB /8" DRILL BIT EA 1 EA ACE C4 ACE ACE PUMP COMPANY BT /2" STEEL BOLT EA 1 EA ACE -741

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21 PRINT INVENTORY RECOUNT LIST LOCATION Type Options 1 START END 9999 VAL = Items with a Value difference VENDOR greater than or equal to the 3 START specified amount will print. 4 END ZZZZZZ PRCT = Items with a Percent difference BIN NUMBER greater than or equal to the 5 START specified amount will print. 6 END ZZZZZZ DIFFERENCE OPTIONS 7 TYPE (VAL PRCT) 8 AMOUNT 0.00 OTHER OPTIONS 9 SHOW PHYSICAL COUNT N (Y N)

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23 INVENTORY RECOUNT LISTING 01/03/07 PAGE: 1 LOCATION: 1 OH SEQ# VENDOR ITEM CODE BIN LOC ON HAND PHYS COUNT OLD VALUE NEW VALUE VAL DIFF DESCRIPTION 1 DESCRIPTION 2 1 ACE /2 STS A1 * /2" STAINLESS STEEL PIPE VENDOR TOTALS: ========== ========= ========= FINAL VENDOR TOTALS:

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25 PHYSICAL VS. ON-HAND 01/03/07 PAGE: 1 LOCATION: 1 VENDOR ITEM CODE DESCRIPTION UT ON HAND PHYSICAL PHYSICAL VAL UNIT COST ON HAND VAL VARIANCE ACE /2 STS 2 1/2" STAINLESS STEEL PIPE EA BIN#: A1 ACE AM /4" x 118" 320 X 331 D EA BIN#: A2 PHYSICAL VS. ON-HAND 01/03/07 PAGE: 2 LOCATION: 1 VENDOR ITEM CODE DESCRIPTION UT ON HAND PHYSICAL PHYSICAL VAL UNIT COST ON HAND VAL VARIANCE ACE DB /8" DRILL BIT EA BIN#: B 17 ACE DB /8" DRILL BIT EA BIN#: B3 PHYSICAL VS. ON-HAND 01/03/07 PAGE: 3 LOCATION: 1 VENDOR ITEM CODE DESCRIPTION UT ON HAND PHYSICAL PHYSICAL VAL UNIT COST ON HAND VAL VARIANCE ACE BT /2" STEEL BOLT EA BIN#: C VENDOR TOTALS: LOCATION TOTALS: =============== ============ =========== FINAL LOCATION TOTALS:

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27 ITEM COUNT HISTORY REPORT 01/03/07 PAGE: 1 LOCATION: 1 CHICAGO ITEM CODE DESCRIPTION PRINT DATE COUNTED DATE FREE ALLO COUNT AM /4" x 118" 320 X 331 D 01/02/07 01/03/ /2 STS 2 1/2" STAINLESS STEEL PIPE 01/02/07 01/03/ DB /8" DRILL BIT 01/02/07 01/03/ BT /2" STEEL BOLT 01/02/07 01/03/ TOTALS: NUMBER OF LINES NUMBER OF LINES COUNTED 4 4

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29 Session Feedback Form Summit 2007 Las Vegas, NV Please take a moment to evaluate this session and offer feedback. Activant uses your input to understand your needs and to determine future Summit sessions. Session Name: Session Number: Presenter s Name: How important is this topic to your job/company? Not Important Important Please rate the educational value you received from this session Low Value High Value 1. What software are you currently using? 2. How long have you personally used this software? 3. Describe the effectiveness of your instructor. 4. What is your overall evaluation of this session? 5. What could have been done to improve this session? 6. What sessions would you like to see presented at future conferences? 7. What issues will be critical to your business in the next months? Check here if you would like CPE credits. To receive credits, be sure to sign your name at the bottom of this form and sign the roster in the session room. Answering the following questions is OPTIONAL (but required for CPE Credits). Yes No Did this session meet your expectations, based on the description/objectives in the registration materials? Were the pre-requisite requirements stated in the course description appropriate? Did the session materials contribute to achieving the learning objectives? Did the equipment (screen, microphone, projector, etc.) in the room enhance the instruction? Was the time allotted for the session appropriate for the topic? Name: Company: