IATA WORLD CARGO SYMPOSIUM March 2013 Sheraton Hotel, Doha

Transcription

1 Shipping information & Handling Tariff For IATA WORLD CARGO SYMPOSIUM March 2013 Sheraton Hotel, Doha Doha 2013 Page 1/14

2 Issued to: Exhibitors and Agents The information contained in the following pages contains information facilitating shipment to move smoothly and swiftly. Failure to comply with these instructions could result in delay, damages, fines or non-delivery. It is important that these instructions are read very carefully and complied with to ensure smooth clearance and delivery of shipment. GENERAL INFORMATION European International (Fairs) Ltd is pleased to advise that we have been recommended by WorldTEK Event & Travel Management as their contractor for the handling of freight at this event. We are working in conjunction with our local partner, JAS Group Trading & Contracting, to offer a comprehensive service to all the participants. Our address is as follows: Our partner s address is as follows. European International (Fairs) Ltd 6 & 10 Skitts Manor Farm Moor Lane, Marsh Green Edenbridge, Kent, TN8 5RA United Kingdom Tel: +44 (0) Fax: +44 (0) Ctc: John Beresford john.beresford@european-intl.com Jas Group Trading & Contracting Post Box Doha State of Qatar Tel: Fax: Ctc: Mohammed Wahid Please note: Jas Group Trading & Contracting is LLC is the official company that we are working with in Qatar. However all communications should be with the controlling office in Dubai, which is: JKK International Freights LLC Ctc: Mr Dinesh Nair Tel Mob Dinesh@jkkintl.ae The event is being held in the Sheraton Hotel, Doha. There will be no Temporary Import into Qatar for this exhibition. All shipments will be imported on a duty paid basis with duty paid outright at the time of import and no duty reclaims being made on re-export. Therefore do not overvalue your goods, whether they are exhibits or literature/giveaways. The reasons for this are: all shipments valued at less than QR10,000/US$ 2740 must be imported on a permanent basis; all items for temporary import have to have a serial number permanently attached to them, which many items such as pop-up display stands, do not have; If exhibitors have goods for temporary import, then the items for temporary import and any items for permanent import (brochures, Doha 2013 Page 2/14

3 giveaways etc) must be packed and invoiced separately, and the 2 types of goods must be sent on separate House Air way Bills (HAWBs). These will be charged for as separate shipments and must have separate documents invoices, packing lists, C of O etc. Doing all this adds considerably to the costs. Exhibitors should declare the value of their goods as low as realistically possible and import them on a duty paid basis. If they do this they will have only one shipment. If exhibitors have any questions about this they may contact us for further information. All shipments sent to Qatar require a Certificate of Origin (C of O). The C of O must be raised and certified in the country of origin but it can only be legalised by a Qatari Embassy. In practice the easiest method is to raise the C of O at your local chamber of commerce, get it certified, send it with your goods and it can be legalised on arrival in Doha. However if you to send goods without a Certificate of Origin then the customs clearance will not take place and the goods will remain in customs accumulating storage charges until either a C of O is received, or the goods are destroyed, or they are returned to origin at the shipper s cost. On export from Qatar the authorities will probably require a new C of O to be raised - this will be done on your behalf and the costs charged to you. SHIPMENT ARRIVAL DEADLINES Sea freight From past experience there is unlikely to be any seafreight, so we are not publishing a seafreight tariff. If you want to use seafreight please contact us. Airfreight Documents Shipment Copies by fax and originals attached to the AWB must arrive latest 10 working days prior to opening of the show or your intended work commencement date on site If we are to get your documents legalised please arrange for your goods and documents to arrive in Doha 12 working days before your intended work commencement date on-site. If you are shipping items which require permission please have them arrive another 2 working days earlier. Airport Doha International Airport Freight PRE PAID Roadfreight To be advised on a case to case basis please contact us. Censorship Videos/CDs/DVDs for exhibition purposes are currently accepted without the need for censorship but exhibitors should be mindful of Islamic sensibilities etc. Doha 2013 Page 3/14

4 All freight must be sent prepaid. We will not automatically accept delivery of documents for shipments which are sent on a freight collect basis. CONSIGNEE DETAILS All Bills of Lading and the Airway Bills should be consigned as follows: Consignee JAS Group Trading & Contracting Notify As consignee PO Box Tel: Doha, Qatar Fax: C/O IATA World Cargo Symposium in the Sheraton Hotel Ctc: Mohammed Wahid Bills of lading and air waybills must show the total number of cases, total gross weight in kilos and total volume in cubic meters. Bills of lading for containerised cargo must show the relevant container and seal numbers. The description shown on the shipping document must correspond to the description shown on the commercial invoices and packing lists issued for the cargo. If your consignment arrives with documentation not issued in accordance with our instructions we may not be able to arrange the customs clearance in time for the Exhibition. DOCUMENTATION The Bill of Lading, Airway Bill, Commercial Invoice, Packing List, Certificate of Origin and other documents must be made as follows. All House Way Bills will be treated as separate shipments. The Invoice must be separate from the Packing List. Documents Airfreight Airway Bill - Commercial Invoice Packing List Certificate of Origin -Copy -3 Originals -3 Copies -3 Originals -1 Original The Certificate of Origin should be issued by the Chamber of Commerce in your country. An Exhibitors or Forwarder s own Certificate of Origin is not acceptable to Doha Customs. All commercial or shipping invoices and certificates of origin must be duly attested at local chamber of commerce and legalised by Ministry of Foreign Affairs and Qatar Embassy or Consulate at Origin country. Or they can be legalised on arrival this will require that your shipment arrives 2 working days earlier that the stated deadline. Failure to provide a legalised C of O will result in the customs clearance not taking place and the goods will remain in customs accumulating storage charges until either a C of O is received, or the goods are destroyed, or they are returned to origin at the shipper s cost. Original documents as stated above are a must. Original Documents implies documents signed in blue ink with a company seal / stamp in Original. No Photocopies please!!. Doha 2013 Page 4/14

5 It is essential that ourselves and JAS Group Trading & Contracting are pre-advised prior to dispatch along with the carrier and bill details Commercial Invoice Commercial Invoice must be completed on the Exhibitor s own letterhead. Do not use generic invoice forms issued by forwarders to their clients. All documents should be made out in English language and as per the regulations laid down by Qatar Customs Authorities. The invoice should be called Commercial Invoice. The word Proforma must not be mentioned on the invoice. The invoices should be addressed as follows: Consignee JAS Group Trading & Contracting PO Box Doha, Qatar C/O IATA World Cargo Symposium in the Sheraton Hotel Stand Number.., Separate Invoices and Packing Lists are required for Temporary and Permanent import goods. The following should be included on all commercial invoices: a) All entries must be in the English language and typed on your own letter head or invoice b) Detailed description of the goods must be given including serial number & model number. If a serial or model number is not available the model name may be indicated but only when a serial number is strictly not available. (Only items which are identifiable by a permanent mark can be imported on a temporary basis). c) Supply HS Codes (tariff numbers) for all items. d) Each item on the invoices must be given a CIF basis value including all give-away items and brochures; a declaration of "no commercial value" is not acceptable. e) On the invoices for temporary import show the following declaration: "The invoiced goods are of......(country) origin and are intended for display purposes only." Remember, you will only be using temporary import if your goods are of a high value and if you have contacted us for our advice. f) On the invoices for permanent import show the following declaration The invoiced goods are for free distribution at the IATA World Cargo Symposium in the Sheraton Hotel. g) For display stands please indicate if they are floor standing or wall mounted and what they are made of. h) Show each item together with quantity, individual values together with total value for each item i) The value of the invoice must be CIF in USD and a clear breakdown (separation) of Cost, Insurance and Freight should be mentioned. In absence of this breakdown/ separation of values, customs will treat the value as FOB and add an amount for Insurance and Freight to determine the CIF value. Please note the customs duty applicable is on the CIF value as assessed/agreed by customs and not as declared on the invoice. Doha 2013 Page 5/14

6 j) Please show net and gross weight and total number of packages. These should agree with the details on the Airway Bill / Bill of Lading. k) Please show details of all manufacturers see the sample invoice attached. l) A colour photograph of all items being shipped for temporary import must be provided. Clear colour scans are adequate. Failure to supply photographs for temporary import items will result in delays and extra charges while your shipment is moved within customs to a location where it can be opened and photographed. NOTE: Failure to supply an original of the invoice and packing list will result in extra costs, delays and possible non-delivery Packing List The packing list on your company letter headed paper and typed in English are required for all consignments. Please do not combine the invoice and the packing list into one document. The packing list should be addressed in exactly the same manner as the invoice. The contents of each case must be shown in the same manner as on the invoice. The type of packing, gross weight, dimensions and volume in metric terms, identification numbers / marks of each product must be shown. Case numbers listed on the packing list must correspond to those shown on the actual cases. Separate packing lists are required for each category of goods. It is suggested that a copy of the packing list be kept in each box. There are several kinds of items which require special permission to be imported into Qatar please see the heading SPECIAL INFORMATION below. Certificate of Origin As per the current regulations a Certificate of Origin is necessary for all shipments arriving in Qatar. Details on the Certificate of Origin as issued by the Chamber of Commerce must correspond with those shown on all the other documents. All documents must be typed, not handwritten. Note: Failure to provide an original Certificate of Origin will result in the non-customs clearance of your goods please see the information above. DISTRIBUTION OF DOCUMENTS All documents as listed above in Documentation (D) should be sent by courier; please advise both us and our partners of the courier AWB/tracking number. AIR FREIGHT Also attach to the AWB 2 copies of the invoice and packing list and Cert of Origin JAS Group Trading & Contracting Send to European International Fairs Ltd, UK AND To JKK International Freights, Dubai 1 x Copy Airway bill 3 x Original Legalised Invoice, Packing List 3 x Copy Invoice, Packing List 1x Original Certificate of Origin 2 x Brochure / Catalogue of your product 1 x Copy Airway Bill 1 x Copy of Legalised Invoice and packing List 1 x Copy Certificate of Origin Doha 2013 Page 6/14

7 PHOTOGRAPHS (only if they are for temporary import) PRE ADVICE OF SHIPMENTS / PRE ALERTS It is absolutely vital to pre- alert European International (Fairs) Ltd and JKK International freights Ltd at least 4 days before the shipment is due to leave the port of Origin. The information to be provided should include Estimated date and time of Departure Estimated date and Time of Arrival in Doha Airport Airway Bill Number Airlines and Flight Number No. of Pcs, Gross weight, Chargeable Weight and Cubic Metres Please send your pre advice information to: john.beresford@european-intl.com dinesh@jkkintl.ae Fax (in UK) Fax (in Dubai) PACKING & CASE MARKING Packing of the highest standard should be used. Please note that the same packing materials will be used for the re-export after the Exhibition and we therefore recommend the use of bolted returnable cases to offer the best protection for your exhibits. All shipments will be subjected to a customs inspection. Cases should be dustproof and waterproof. Cardboard cartons are not recommended due to the amount of handling involved. You should pack items which will return separately from items which will be consumed / given away. Show clearly on all cases/cartons the country of origin this must agree with your documents. All packages must be marked clearly and markings must be in English and should be displayed at least 2 sides of each package. JAS Group Trading & Contracting Name of the exhibitor Hall number / Stand Number Gross Weight in Kgs Dimensions Lx W x H in cms Case Number (This should tally with the packing list and invoice) Doha 2013 Page 7/14

8 SPECIAL INFORMATION Restricted Goods There are many commodities restricted to import into State of Qatar. Exhibitors who are in doubt as to whether the import of certain goods into UAE is restricted should contact the relevant government trade offices in their country of origin. However, in general the following items should not be sent: Note: All related COMPUTER AND COMMUNICATION ITEMS required Qatar Telecom approval; charges will be applicable on an individual basis. We will need the necessary information to apply for this 10 days before you ship your goods. We will require: A letter, on your company letter heading, stating The computer make The model number What the computer is used for (as an accessory for a piece of equipment or as a data base etc) This is required for both PCs and Laptops. Printers, keyboards and mice etc do not need prior approval. The following items also need specific approval for import: Electrical items, tyres and scales from the Standard and Metrology Department Fire fighting and similar types of items, Chemicals and hazardous shipments from Civil Defence Department Food, medicines and related products from Ministry of Preventative Health Department Alcohol is strictly prohibited. Food, drinks, tobacco, pharmaceuticals, cosmetics, plants and their products/parts, compressed gases, chemicals, radio-active items, communications equipment, educational literature, cameras, broadcasting and satellite equipment, items of any religion, items which might offend strict Islamic sensibilities, firearms and ammunition, animal skins. Please refer to the information above about items needing prior permissions. Dangerous goods can be sent but shippers need to contact us well in advance with details of their goods so that we can ensure there are no hold ups on arrival in Doha and any necessary approvals are obtained. Dangerous goods can only be shipped after the Qatari authorities have given their agreement to receive the cargo. CD Roms / Video Tapes Currently Video Tapes / CDs / DVDs for exhibition purposes do not need censorship and can be sent with your main shipment. If you handcarry CDs and they are taken from you at airport customs you are unlikely to receive them in time for use at the event. Doha 2013 Page 8/14

9 Customs Examination Customs are thorough in their examination and all goods will be examined. All cases will be opened and the cases and the contents carefully checked and examined against the documents and information provided in the invoice and packing list. Please ensure that you have declared the countries of origin correctly. Please place on top of the contents of each case a copy of your relevant company literature that describes the contents. And indication of where the serial number is on the equipment would also be useful. IMPORT PROCEDURES Although the State of Qatar is not a contracting party to the Harmonised System Convention please show the HS codes (tariff numbers) on your invoices. Set out below is a brief summary of the alternatives available to exhibitors who wish to import goods into Doha for display at the exhibition. With effect from January 2003, the GCC (Gulf Cooperation Council) countries (Saudi Arabia, Kuwait, Bahrain, Qatar, the UAE and Oman) applied a unified customs tariff of 5% on general cargo payable at entry point into the GCC. If you wish to move your goods after the event to elsewhere within the GCC please be aware that you will probably end up paying customs duty again in the next GCC country that you visit. The system for trying to avoid this is convoluted, time consuming and was not drawn up with exhibitions in mind. Exhibitors whose goods qualify for a GCC Certificate of Origin should supply one in with their documents in order to avoid the payment of customs duty in Qatar. The ATA Carnet is not acceptable in Qatar ON-SITE INFORMATION Our representative will be supervising the inward/outward movement of your exhibits and visiting your stand during the exhibition to discuss about the return movement. Please ensure you receive a copy of Disposal Instructions signed by our representative prior to leaving the stand on the last day of the exhibition. We will not be responsible for any lost goods, if an exhibitor leaves the stand without informing our representative and completing the necessary paperwork. STORAGE OF EMPTY CASES Empty cases will be removed and stored during the exhibition and the same cases will be repositioned at the stand area at the close of exhibition, if those are required for re-export. All storage facilities are provided strictly at owner's risk. Exhibitors should therefore ensure that they have adequate insurance cover to include the removal, storage and return of empty packing cases/material. Please note that at times cases may be stored outside and so should be both dust proof and water proof (there can be high humidity and sea mists at night). Doha 2013 Page 9/14

10 COURIER SHIPMENTS Please try to avoid sending any courier shipments. Courier shipments can result in delays and high destination charges being incurred by the exhibitors. European International (Fairs) Ltd and its agents or subcontractors accept no liability or responsibility for shipments sent by courier service and have no involvement in or influence with custom clearance. We do not accept to pay any duty/local charges demanded by courier companies upon delivery of goods. All duty etc should be billed back to the shipper. Please note the following: If you send anything by courier, it should be consigned as per the airfreight consignee details on a DDP basis with any duty being billed back to the shipper. Tell us the full details of the shipment waybill numbers, copy documents etc. You should send literature only. Non-literature items are likely to be treated as normal cargo and be forced to undergo the normal customs clearance for cargo then to clear the goods we will need all the documents required for airfreight and we will charge our airfreight tariff. The maximum value per courier shipment is US$ The maximum weight of any courier box is 30kgs If these parameters are exceeded the courier shipment may be moved to the air cargo terminal for customs clearance as an airfreight shipment. If this happens we will charge as per our airfreight tariff. If a courier shipment is moved to the air cargo terminal a C of O will be required for customs clearance, so we strongly suggest that a C of O is raised and certified in the country of origin, to be shipped with the goods and legalised on arrival. Then if it is required it will be available for clearance. If it is not needed it can be ignored; unfortunately in these circumstances the time taken to get a C of O from your country to Doha in time for clearing the shipment would probably mean that it would not arrive in time to allow customs clearance before the show opened. Nowadays several courier companies issue a separate tracking number for each box sent. If you send 4 boxes and have 4 x tracking numbers, and if Qatar customs decide that these boxes have to be moved to the air cargo terminal and customs cleared as airfreight, then you may be required to have 4 x certified C of Os and undergo 4 x Customs clearances. If Qatar customs treat them as 4 separate shipments your charges will go up fourfold and it will probably have been a lot cheaper to send them as an airfreight shipment in the first place. This is why we believe using airfreight is the best option for shipments with multiple boxes. If we have to write letters to Customs for any reason concerning a courier shipment we will charge US$ In general courier shipment which contain only brochures are not usually a problem, but sending exhibits or display stands via courier can be. If a courier shipment is delivered to our partner already customs cleared, with the duty billed back to the shipper and with no need of us to become involved with the customs clearance/ write letters etc, then there will be charges for receiving and delivering courier shipments. Doha 2013 Page 10/14

11 Shipments up to 30kgs $ Shipments over 30 kgs $ 1.50per kg, minimum $ RE-EXPORT Re-export after the show may take about 2 weeks whilst the export documentation is being completed. Should there be any urgent shipments for redisplay in another show/event, please let us know as soon as possible before the show to enable making necessary arrangements. On re-export the Qatari authorities will insist that a new certificate of origin is raised locally, prior to reexport. This will be charged for at cost to us plus 15%. INSURANCE We do not insure the goods on the exhibitor s behalf. It is the exhibitor s responsibility to ensure that their goods are adequately covered for their journey to, the duration of, and their onward movement from, the exhibition. As our tariff is computed on the basis of volume or weight and has no correlation with the value of exhibits, it follows that the cost of Insurance cover is not automatically included in our charges. TERMS AND CONDITIONS OF TRADING For the basis of these instructions (unless otherwise stated) Seafreight: 1 cubic metre = 1000 kilogrammes Airfreight: 1 kilogramme = 6000 cubic centimetres The charging will be according to whichever yields the greater. All work is undertaken at owner s risk and in accordance with our terms and conditions of trading, copy of which is available on request. Terms & Conditions of Trade European International (Fairs) Ltd acts as an agent only and does not operate its own vehicle, containers, aircraft or vessels. Where carriage is undertaken by these modes of transport it is subject to the terms and conditions of that carrier. We do not insure goods on your behalf; we recommend that you ensure that your goods are adequately covered for the movement to, the duration of and the return from the exhibition. All rates quoted are based on current freight and exchange rates and if these change we reserve the right to reflect this in our final invoice. They are based on the suitability of available services and if this availability changes we reserve the right to adjust timings and final prices accordingly. They do not include any surcharges raised by carriers in special circumstances e.g. pallet surcharges on light but bulky shipments. All rates are based on work being carried out in normal working hours and exclude overtime, upper floor surcharges etc. Unless specifically stated rates do not apply to hazardous, perishable or out of gauge items, or any items which require special handling; these will be subject to an individual quotation. Unless otherwise stated all rates exclude the following: Doha 2013 Page 11/14

12 Marine Insurance. Local duties and taxes. Case fumigation Labour and materials to re-pack (original materials will be used. Any fresh supplies are chargeable). Customs Examination Fees. Any official fees/charges that are imposed which are not specifically mentioned by us. Waiting time, container demurrage, Port/Airport storage. Storage before/after the exhibition. Charges for removing waste/empty cases/unwanted stand materials. Any full containers will be loaded/unloaded on wheels and removed from site unless otherwise instructed. CONTRACT FOR SERVICES Except for shipments received via our nominated agents, work is undertaken strictly against receipt of a Contract For Services Form duly completed IN FULL (including the credit card details in section 4) and in accordance with our Tariff and Standard Terms & Conditions. Please fax your Services Order Form, for the attention of John Beresford on john.beresford@european-intl.com, Fax , with your copy documents. We will not undertake any work without receipt of this form. Payment for services ordered after this date, and/or without a fully completed contract for services form, will be required in advance. PAYMENT The invoiced amount is due for immediate payment. Any disputes or queries relating to invoices should be notified to European International (Fairs) Ltd immediately. By placing your freight with European International (Fairs) Ltd, or consigning it according to our instructions, the exhibitor accepts our charges for handling, transportation and customs clearance related services, either quoted or un-quoted. We suggest that you obtain a quotation from us in advance and give us all the necessary information in advance to help us provide it. We reserve the right to demand payment before release of goods, either before an exhibition or during onward shipment from one. Doha 2013 Page 12/14

13 TARIFF IATA WORLD CARGO SYMPOSIUM March 2013 Doha Rates include: Import customs clearance Airport handling charges Loading and transportation to the exhibition site Unloading at show site Delivery to the stand and first time spotting Removal and storage of empty packing materials INBOUND and or OUTBOUND Airfreight Per kilo: US$ 2.25/kg/vol kg Minimum charge 250 kgs OTHER charges per shipment Consignment service $65.00 applicable inbound and outbound On-site attendance by our $ inwards and again outwards Customs exam fee per $ applicable inbound and outbound Special permissions from $ each Legalisation see below cost + 15% Airport/port cost + 15% Any agent/line handover/document fees or cost + 15% Courier for export documents if required New Certificate of Origin for cost +15% LEGALISTATION OF CERTIFICATE OF ORIGIN ON ARRIVAL CIF Value of Shipment Charges Minimum charge USD USD 13, To USD 27, USD USD 27, To USD 41, USD USD 41, To USD 68, USD USD 68, To USD 136, USD USD 136, to USD 273, USD Doha 2013 Page 13/14

14 Rates exclude Customs duty Customs penalties for incorrect documentation cost to us plus 15% Container demurrage and detention fees cost to us plus 15% Labour and equipment for unpacking and or positioning Heavy lift surcharge for individual pieces exceeding 1000 kilos Special handling equipment if required Return freight charges Receiving courier shipments that are delivered on a DDP basis with no intervention by ourselves and delivering them to the venue: see page 10/14 and all the relevant information. Doha 2013 Page 14/14

15 European International (Fairs) Ltd / Services Order Form SERVICES ORDER FORM SERVICES PROVIDED WILL BE CHARGED IN ACCORDANCE WITH THE PUBLISHED TARIFF FOR THE EVENT. We, the / on behalf of the exhibitor hereby instruct European International (Fairs) Limited to provide us with transport & freight handling services to and from the stated event and stand as indicated below. We require our goods to be delivered to the stand by (date) 1. Event / Shipment Information No. Pieces: GW (kgs): Value: Event: IATA WORLD CARGO SYMPOSIUM 2013 Location: Sheraton Hotel, Doha, Qatar Exhibitor Hall Stand No. Stand Contact Shipment by: Sea Air Road Dimensions (cms): 2. Outward Movement (one box only) 3. Return/Onward Movement if known (one box only) Please arrange collection of the above from the following address: Company Address Country / Postcode Contact Tel. A tail-lift vehicle is required for the collection from above - Yes / No Please arrange the shipment and delivery to our stand as above by Sea / Air / Road (please circle one) Please arrange the delivery to stand and customs clearance of our shipment arriving at Port / Airport / Venue on (date) Please provide a Tonne capacity forklift for stand / booth work Please store and return our empty crates, pallets, and/or packaging Please uplift our shipment from the stand and return / forward it by Sea / Air / Road (please circle) to: Event (if applicable): Company Address Country / Postcode Contact Tel. Please uplift our shipment to your warehouse, customs clear if applicable and handover to and as instructed by our forwarder: Please uplift our shipment from the stand and load on to transport arranged by ourselves arriving (date) 4. Payment Terms / Guarantee 5. Invoicing Information In order for payment for the above services to be deferred, this section must be completed in FULL and submitted to us prior to the deadline date specified to avoid 15% late order fee. * Please debit the following credit/debit card for payment * We undertake to make payment within 30 days of invoice date however in the event of non-payment within this period we authorize European International Fairs Ltd to debit the following card: Card type: American Express Visa Mastercard Maestro Card No. Expiry Date Security No. Card Holder Signature Statement Address * NB card transactions incur a handling/ transaction fee of up to 5% VAT Number (EU only) Please address your invoice as follows: Company Address Country / Postcode Contact Tel. 6. Signature Completed by Date Signature ALL WORK UNDERTAKEN BY EUROPEAN INTERNATIONAL (FAIRS) LIMITED IS AT OWNERS RISK. NO RESPONSIBILITY WILL BE TAKEN FOR GOODS LOST, DAMAGED OR STOLEN PRIOR TO, DURING OR AFTER THE EXHIBITION. THE ONUS IS UPON THE EXHIBITOR TO PROVIDE ADEQUATE INSURANCE COVER AT ALL TIMES.