Asset Management For Indiana Counties

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1 00% 90% 80% 70% 60% 50% 40% 30% 20% 0% 0% /2/206 Asset Management For Asset Management for Asset Management Definition An ongoing process of maintaining, upgrading, and operating physical assets cost effectively, based on a continuous physical inventory and condition assessment Source: Michigan Act 499 of the Public Acts of Asset Management for Asset Management for What is Asset Management How does this apply to counties. Asset Management would apply to any physical asset that we are responsible for maintaining the condition over time. The concepts for asset management can apply to any physical asset. Assets within our agency: ) Roads 2) Bridges 3) Culverts 4) Water/Sewer/ Drainage Infrastructure 5) Signs 6) Guardrail 7) Fleet and Equipment 8) Facilities and Equipment 9) Parks 0) Jails ) E 9 center equipment 2) Material Inventory 3) Parking lots/garages

2 Asset Management for Asset Management for Asset Management Why Now? Needing additional funding to improve asset conditions Primarily reacting to conditions Asset replacement seem to be at the worse times Missing the information needed to tell your story in a way that resonates with the public or elected officials YES YES YES YES NO NO NO NO Asset Management Concepts Develop an inventory and rate the condition it is in. Determine what level of service is needed, balances funding vs risks. Defines the cost to achieve your desired level of service? Identifies what your options are. Demonstrates what the consequences are if repairs aren t made. (CDP, RSL, ). Asset Management for 7 Steps in Designing a Asset Management Process. Create an Inventory of your Assets 2. Collect Condition Data 3. Predict Condition 4. Select Treatments 5. Report Results 6. Select an Asset Management Tool 7. Keep the Process Current Katie Zimmerman, P.E. Applied Pavement Technology What is Transportation Asset Management How does this apply to counties. Transportation Asset Management applies to any asset that is associated with maintaining the transportation network within an agency. Pavement, bridge, fleet, signs, facilities, drainage structures would all be examples. 2

3 Transportation Asset Management Why Now? Transportation assets have value that should be preserved. Transportation Asset Management provides a way to help overcome challenges including limited resources, increased demand on the system, and aging infrastructure. Transportation Asset Management Why Now? Promote the idea of managing at the network level rather than individual project level. Indiana Legislature passed House Enrollment Act 00 (HEA 00) promoting the development of Transportation Asset Management Plans for pavements and bridges. Transportation Asset Management Why Now? Introduce the idea that other assets, other than pavements and bridges, also have value and can be managed using many of the same principles. Benefits to Using Transportation Asset Management More bang for the buck getting better long term value for the investments made. Improved conditions by taking care of assets before they deteriorate significantly. 3

4 Benefits to Using Transportation Asset Management More informed and strategic decisions based on data. Better able to tell your story to facilitate discussions about needs with the public and elected officials. Example: Fleet Management, Common Issues. Equipment failures during construction or winter months. Can overwhelm maintenance staff during winter operations. Expensive to repair, critical delays for parts or service. Manage many different manufactures and types of equipment. In need of upgrades to more capable or efficient equipment. Fleet Management Solutions: Inventory of all fleet units, gather detailed information on each unit, (year/make/model, age, location, repair/service history). Perform detailed inspections, develop a condition rating. Develop a plan for treatment options, preventive maintenance, replacements, major/minor overhauls. Good, Fair, Poor. Include additional fleet operation systems, fueling, inventory, shop systems. Define the cost to achieve the your desired level of service. Example: Fleet Management, Analyze Available Data. COST LIFECYCLE COST y = x R² = HOURS Figure 2.2 Relationship between hours and per year repair costs 4

5 Example: Fleet Management, Analyze Available Data. MAKE TOTAL UNITS PERCENT OF FLEET FORD 32 2% FREIGHTLINER 99 9% INTERNATIONAL % KENWORTH 47 4% OSHKOSH 6 % STERLING 569 5% Grand Total 25 00% YEAR COMPONENT TOTAL PERCENT REPLACE UNITS OF FLEET % 2 0.8% % 0.09% % % % 4.24% % % % % % % % % % % % % % % % % % 80 7.% % 4.24% % % % % % % 20.62% % % % % % % % (blank) 0.00% % Grand 00.00% % Total Example: Fleet Management, Analyze Available Data. Example: Fleet Management, Analyze Available Data. We must be able to measure the condition of our roads and be able to look at our roads on a network level. Performance Metrics: Measurement is the first step that leads to control and eventually to improvement. If you can t measure something, you can t understand it. If you can t understand it, you can t control it. If you can t control it, you can t improve it. H. James Harrington Former Chairman and President of the International Academy for Quality American Society of Quality Control 5

6 So how does this apply to local agency transportation? MAP 2: A strategic and systematic process of operating, maintaining, and improving physical assets, with a focus on engineering and economic analysis based upon quality information, to identify a structured sequence of maintenance, preservation, repair, rehabilitation, and replacement actions that will achieve and sustain a desired state of good repair over the lifecycle of the assets at minimum practical cost. So how does this apply to local agency transportation? MAP 2: A strategic and systematic process of operating, maintaining, and improving physical assets, with a focus on engineering and economic analysis based upon quality information, to identify a structured sequence of maintenance, preservation, repair, rehabilitation, and replacement actions that will achieve and sustain a desired state of good repair over the lifecycle of the assets at minimum practical cost. Summary: Asset management is a systematic method for routinely collecting, storing, and retrieving the kind of decisionmaking information needed to make maximum use of limited maintenance and construction dollars. Indiana LTAP version: A system wide plan that consists of setting goals and treatment plans in order to manage transportation assets to maximize your available funding. Pat Conner, Indiana LTAP FHWA 6 Essential Components of an Transportation Asset Management Plan:. A summary listing of the pavement and bridge assets including a description of the condition of those assets 2. Asset management objectives and measures 3. Performance gap identification 4. Lifecycle cost and risk management analysis 5. A financial plan 6. Investment strategies 6

7 FHWA 6 Essential Components of an Asset Management Plan:. A summary listing of the pavement and bridge assets including a description of the condition of those assets 2. Asset management objectives and measures 3. Performance gap identification 4. Lifecycle cost and risk management analysis 5. A financial plan 6. Investment strategies Minimum requirements in the Asset Management Plan approved by INDOT as defined in HB 00 FHWA 6 Essential Components of an Asset Management Plan:. A summary listing of the pavement and bridge assets including a description of the condition of those assets 2. Asset management objectives and measures 3. Performance gap identification 4. Lifecycle cost and risk management analysis 5. A financial plan 6. Investment strategies These are the concepts of Asset Management that Indiana LTAP will continue to teach and promote. Indiana Telling Our Story Indiana local roads are deteriorating and available funding has not kept pace. Indiana LTAP has been asked to report on the condition of the local road network. How do we rate 86,000 miles of local roadway? 7

8 We need a report that tells the story of our local road condition The report should use pavement condition rating systems based on sound engineering principles Indiana LTAP Needs Assessment Report Local Roads % Poor by County Extrapolation % % % Michigan Paved Local Federal Aid Roads Condition Percent Lane Miles Chesbro: Transportation Asset Management Council 27 Jan 206 TAM is simply just communicating the problems and the solutions. Technical Staff Management Management Elected Officials Elected Officials The Public In a common language to describe the condition of our pavements that everyone understands. 8

9 00% 90% 80% 70% 60% 50% 40% 30% 20% 0% 0% /2/ Principles. Take Inventory and Assess Current Condition Mix of Fixes Analysis Predict Future Condition Develop Policies, Targets and Measures Conduct Tradeoffs and Identify Candidates Set Priorities and Develop Multi Yr. Program Report Results Source: Asset Management Guide for local agencies in Michigan Michigan Act 499 of the Public Acts of This side is a County road agency that uses PASER and has a crack sealing program to go with it. Simplified... For Pavements Keep the Good Roads In Good Condition! Right Fix in the Right Place at the Right Time This side is a County road agency that does NOT! 9

10 Questions to Understand How long will the pavement likely last? What takes away from the life of the pavement? Are there treatments that can restore life to the pavement? Are there options to salvage or rehabilitate part of the pavement to retain value? At what point is replacement necessary? Key Definitions CDP Critical Distress Point The CDP is the point when pavement distress changes from needing preventive maintenance to needing structural improvement. (PASER rating 4) RSL Remaining Service Life RSL is the time in years from the present until the pavement reaches the CDP. DSL Design Service Life DSL is the design life of the pavement to the CDP. On day it should equal RSL. But does it? Extended Service Life is the time in years added to the current RSL based on the type of fix used. It does not represent the longevity of the treatment. 38 PASER RATING DSL CDP PASER RATING Today RSL CDP Since Construction Since Construction 0

11 PASER RATING Sealcoat Applied CDP Treatment applied Since Construction Fix Type Cost $ per Lane Mile Added Life Cost per Year of Added Life Crack Seal $4,000 yr. $4,000 Seal Coat & $20, yr. $5,000 Crack Seal Overlay $00, yr. $2,500 Crush & Shape $50,000 4 yr. $0,700 Reconstruction $300,000 5 yr. $20,000 Example Example 2 PASER RATING Crush and Shape Year 4 CDP PASER RATING Sealcoat Year 0 Overlay Year 8 CDP

12 Example 30years Rehab Cost $50,000 Condition Below CDP Example 2 30years Overlay & Sealcoat Cost $20,000 Condition Above CDP Example 30years Rehab Cost $50,000 Condition Below CDP Example 2 30years Overlay & Sealcoat Cost $20,000 Condition Above CDP Example 3 PASER RATING Sealcoat Year 0 Sealcoat Year 6 Sealcoat Year 22 CDP Worst First Select worst assets first for treatment Focus on rehabilitation and replacement of failed assets Little or no preventive maintenance on Good assets Mix of Fixes Maintenance first before its broken Maximize low cost fixes or preventive treatments Replace or rehabilitate the asset as money permits 2

13 Simplified... For Pavements Keep the Good Roads In Good Condition! Right Fix in the Right Place at the Right Time How many lane miles in your road network? How many lane miles of work each year? (Rehab and reconstruction only) Divide Lane Miles in your road network By Lane Miles of Work Each Year = to Reconstruct the Entire Network Compare to Life of Pavement 850 centerline miles x 2 = 700 lane miles 700 lane miles / 30 lane miles of reconstruction = 57 years to reconstruct entire network (959) Or 4 lane miles of reconstruction each year If an asphalt pavement last 20 years and that 5 years is in good or fair condition or CDP 57 5 = 42 Divide 42 years in poor condition /57 years until we replace it, now we can assume 74% of the life of that pavement was in poor condition 3

14 Calculate: Subtract Annual Loss of RSL Every year, every lane mile looses at least year of RSL Add Gained from Treatment Are you gaining ground? Or Losing Ground? Programmed Activity Fix Cost per Lane Mile # of Lane Miles Fixed Lane Mile Total Cost Lost 625 Lane Mile Deterioration Reconstruction $530, $2,20,000 Gained 204 Lane Mile Treatments Rehabilitation $70, $,020, = 42 Mill & Overlay $68, $340,000 Non Struc. OvL $32,000 Recovered 2 less than 7 33% 4 $224,000 Crack Seal $4, $28, Of $3,732,800 Programmed Activity Fix Cost per Lane Mile # of Lane Miles Fixed Lane Mile Total Cost Reconstruction $530, $2,20,000 Rehabilitation $70, $,020,000 Mill & Overlay $68, $340,000 Non Struc. OvL $32, $224,000 Crack Seal $4, $28,800 Programmed Activity Fix Cost per Lane Mile 84% of # Budget of Lane (0 miles = Miles.6% of network) Fixed Lane Mile Total Cost Reconstruction $530, $2,20,000 Rehabilitation Only 2 yr from $70, $,020,000 Mill & Overlay Overlay $68, $340,000 Non Struc. OvL $32, $224,000 Crack Seal $4, $28, Of $3,732,800 Only 6 miles crack sealed 204 Of $3,732,800 4

15 Programmed Activity Fix Cost per Lane Mile # of Lane Miles Fixed Lane Mile Total Cost Reconstruction $530, $,060,000 Rehabilitation $70, $,020,000 Mill & Overlay $68, $340,000 Non Struc. OvL $32, $224,000 Crack Seal $4, $28,800 Programmed Activity Fix Cost per Lane Mile # of Lane Miles Fixed Lane Mile Total Cost Reconstruction $530, $,060,000 Rehabilitation $70, $,020,000 Mill & Overlay $68, $340,000 Non Struc. OvL $32, $224,000 Crack Seal $4, $28, Of $2,672, Of $2,672,800 Programmed Activity Fix Cost per Lane Mile # of Lane Miles of Fix X # of Miles Total Cost Reconstruction $530, $,060,000 Rehabilitation $70, $,020,000 Mill & Overlay $68, $340,000 Non Struc. OvL $32, $224,000 Chip Seal w CS $20, $600,000 Crack Seal $4, $28, Of $3,272,800 Programmed Activity Fix Cost per Lane Mile # of Lane Miles of Fix X # of Miles Total Cost Reconstruction Lost $530, Lane Mile 5 2 Deterioration 30 $,060,000 Rehabilitation $70, $,020,000 Gained 395 /Lane Mile Treatments Mill & Overlay $68, $340, = 230 (vs. 42) Non Struc. OvL $32, $224,000 Recovered 6% (vs. 32%) Chip Seal w CS $20, $600,000 Spent $52,000 Less Crack Seal $4, $336, Of $3,580,000 5

16 Questions? 6