To, M/s Usha Martin Ltd, 2A, Shakespeare Sarani, Kolkata Dear Sir, Subject: Formal Order for Supply of RS & FS Winding Ropes.

Transcription

1 Eastern Coalfields Limited (A Subsidiary of Coal India Limited) A Government of India Undertaking Materials Management Dept - (Purchase) Wing, Sanctoria, PO- Disergarh, Dist-Burdwan, West Bengal (Pin No ) Fax : , mmecl@rediffmail.com Phone No: WBST Reg.No: AS/225(B), CST Reg.No:97/B (AS)/Cent. PURCHASE ORDER NO: (10) Dated: To, M/s Usha Martin Ltd, 2A, Shakespeare Sarani, Kolkata Regd.A/D Dear Sir, Subject: Formal Order for Supply of RS & FS Winding Ropes. Reference: i) Our Tender No: ECL/PUR/ /E/RS&FS WINDING ROPE/079, opened on ii) Your off-line Offer No: ASL/SLS/ECL/079 dated iii) Our letter No: ECL/PUR/04/RS&FS Winding Rope/137 dated iv) Your letter No: ASL/SLS/ECL/079/1 dated With reference to above, we are pleased to place on you our formal order for supply of USHAMARTIN RS & FS Winding Steel wire rope for use at UG Mines as indicated below. The supply shall be governed by the following specifications, rates, terms & conditions and also as per the general terms & conditions and Annexure enclosed: SL Quantity Unit Extended No. Description Material Code Required. Price/Mtr Value A) Galvanized, Round Strand, Basic grade, preformed steel wire rope (Round Strand Winding Rope), 6x7 construction, 1570 N/mm2 tensile strength, RHL Lay, FM core Galvanized as per IS: 1855/2003 with latest amendment if any, DGMS approved. Size Nominal Dia 25 mm / KM Rs Rs 15,92, B) Galvanized,Flattened Strand, Basic grade, preformed,steel wire rope (Flattened strand Winding Rope),6x8 construction, 1570 N/mm2 Tensile Strength, RHL Lay, FM core galvanized as per IS: 1855/2003 with latest amendment if any, DGMS approved. 1. Size Nominal Dia 25 mm / KM Rs Rs 5, 16, Size Nominal Dia 29 mm / KM Rs Rs 2, 53, Size Nominal Dia 32 mm / KM Rs Rs 4, 61, Total: Rs 28, 25, (Rupees Twenty eight Lakhs Twenty Five Thousand One Hundred Fifth Five and Paisa Twenty Only)

2 PURCHASE ORDER NO: (10) -2- Dated: Terms and Conditions: 1. Price: The above price are Firm and FOR destination (door delivery) basis inclusive of packing, forwarding, freight and Transit insurance charges etc. You shall certify on each bill that the prices charged by you are not higher than what is applicable to the DGS&D and other Govt. organization including Coal India Limited and its subsidiaries. 2. Excise Duty and Cess: Shall be paid extra at actual as applicable at the time of supply within schedule delivery period against documentary evidence. Present rate of Excise Duty and Cess on Excise Duty However, if there be any increase in the rate of ED and/or Cess on ED beyond schedule delivery period stipulated in the order shall be borne by you. 3. Sales Tax: Shall be paid extra at actual at the time of supply within schedule delivery period. Present rate of CST 2% (concessional) with C Form. Declaration form will be issued in due course by the paying authority. 4. Terms of payment: 100% payment will be made within 21 days of correct receipt and acceptance of materials at consignees end or submission of bills together with documents stipulated in this order, whichever is later. 5. Paying Authority: General Manager (Finance) I/C, ECL, Sanctoria, PO: Dishergarh, Dist.Burdwan (West Bengal), Pin Consignee: Material Manager, Kenda Area Stores, ECL.P.O-Bahula, Dist-Burdwan (West Bengal). 7. Bills: Separate Bills (5 Copies)/ Challans along with requisite documents, if any, should be raised for each consignment and BC No as mentioned in the purchase order should be indicated in each bills. The bills should be submitted to the consignee. 8. Delivery: (a)(for R.S Winding Rope) To commence within 2 months from the date of receipt of this order and to be completed thereafter in next three (3) KM (approx) per month. The date of receipt of order will be reckoned as 10th day from the date of issue of order. (b)(for F.S. Winding Rope) To commence within 2 months from the date of receipt of order and to be completed within next 1 month. The date of receipt of order will be reckoned as 10th day from the date of issue of order. However, requested to improve upon delivery as per lengthwise requirement indicate in Annexure 'X'. DETAILS ROPE LENGTH & NO OF ROPES OF RS & FS WINDING ROPE are enclosed at Annexure-X. 9. Inspection: Shall be carried out at consignee s end upon receipt of the materials. 10. Packing: All ropes should be supplied properly coiled on wooden reels of adequate strength and covered by a thick sheet of plastic or water resistant materials, layered subsequently by a Sheet of gunny or Hessian cloth each layer tied properly with manila rope. The flanges of the wooden reels should be adequately projected so as to prevent any damage during handling/unloading/transportation/storage. All the ropes should be properly lubricated as per relevant IS. (A) Reel Marking: Every reel should indicate the following clearly and legibly in indelible marking:- i) Reel No. ii) Dia, length & construction gross and net weight. iii) BIS NO. iv) Manufacturer s Name. v) Consignee. vi) Test Certificate No. and date. vii) Gross weight and Net weight. viii) Order No.& date ix) The word ECL (B) The date of manufacturing of the rope should not be prior to 3 (three) months of the date of dispatch to the consignee. (C) The ropes shall be inspected by your service Engineer: (i) Once a month (Minimum) in adverse conditions. (ii) Once in two months in normal conditions. (iii) Once in three months in our stores. (iv) Stock held at your godown should be intimated to this office every fortnight. (v) Inspection report should be submitted on the date of inspection to the concerned colliery /Managers/Engineers and consignees, under copy to GM (E&M), ECL HQ immediately. (vi) In the event of any serious defects, the report should reach the GM (E&M), ECL HQ immediately.

3 PURCHASE ORDER NO: (10) -3- Dated: Guarantee/Warranty: Manufacturers should Guarantee/Warranty against defects in design/materials/workmanship/manufacturing/unsatisfactory service. Defective/rejected ropes should be replaced immediately at supplier's cost and risk on intimation from the users/consignees/this Office. The Guarantee/Warranty period shall be 12 months from the date of installation/commissioning/use or 18 months from the date of receipt and acceptance of materials at site, whichever is earlier. 12. Manufacturer s test certificate & guarantee certificate should accompany each reel/length supplied. Photocopy of valid DGMS approval certificate & BIS license duly attested by Notary Public should also accompany the supplies. 13. Price Fall Clause: a) The prices charged for the stores to be supplied under the supply/purchase order by the suppliers shall in no event exceed the lowest price at which suppliers sell the stores or offer to sell the stores of identical description to any customer during the tenure of the supply order. b) If any time during the said period, the suppliers reduce the sale price, sell or offers to sell such stores to any other customer at a price lower than the ordered price, they shall forthwith notify such reduction of sale or offer to sell to us to enable us to amend the rates of the order. 14. Liquidated Damage: In the event of failure to supply materials within schedule delivery period ECL reserve the right to recover liquidated damage as ½% (Half percent) of the price of the stores, for each week or part of week during which the delivery of such stores may be in arrears limited to 10% (Ten percent). Where felt necessary the limit of 10% can be increased to 15% (Fifteen percent). 15. Except under specific instructions delivery to stores is restricted up to 3.00 PM on all working days except Saturdays. 16. Duplicate copy of this Order, duly signed should be returned within 10 days as a token of acceptance. 17. Please quote purchase order No. and date in all your correspondence. 18. This purchase order is subject to General terms and conditions of supply of stores attached unless specified otherwise herein. 19. General terms and conditions attached with the notice inviting the tender and/or tender documents provided to you are also an integral part of this Purchase Order. 20. Security Deposit: You are advised to deposit Security Money in the form of Bank Guarantee in ECL s prescribed format on Non Judicial stamp Paper of Rs. 100/- or in the form of Bank draft of any Scheduled/Nationalized Bank payable at Asansol drawn in favour of Eastern Coalfields Limited for 10% of landed value i.e. Rs within two weeks (15 days). The Bank Guarantee should be kept valid till execution of order complete in all respects but minimum validity should be for 6 months. Encl: Annexure-X Yours faithfully, For and on behalf of ECL. (Sohail Anwer) Chief Manager (Excv)/ (MM) GM (MM), BCCL/CCL /MCL/ NCL/ SECL/ / WCL. Cc: GM (E&M), ECL, HQ This has reference to Indent No: ECL/E&M/Indent/13-14/15 Dated Cc: GM (Kenda Area)/Material Manager, Kenda Area Stores, ECL.P.O-Bahula, Dist-Burdwan (West Bengal). Cc: CVO/GM (MM)/GM (F) I/C, ECL, HQ. Cc: Progress Cell, ECL, Sanctoria This is covered by IC No dtd Cc: Chief Manager, Finance/ (Bills), ECL, HQ This is covered under BC No.MB/R-138/Winding Rope/13-14 dated for Rs. 32, 37, C.c. Asstt. Commissioner, Commercial Taxes, Central Section, 14, Beliaghata Road, Kolkata

4 PURCHASE ORDER NO: (10) -4- Dated: ANNEXURE"X" BREAK UP OF LENGTH IN EACH SIZE/ TYPE OF RS & FS WINDING ROPE TYPE & SIZE of ROPE (A) LENGTH IN MTRS OF EACH LENGTH (B) NO. OF LENGTHS ( C ) LENGTH IN MTRS x NO. OF LENGTHS (D= BxC) IN KM RS 25 mm dia (RS 25 mm dia) FS 25mm dia (FS 25mm dia) FS 29 mm dia (FS 29 mm dia) FS 32mm dia (FS 32mm dia) (FS) GRAND (Sohail Anwer) Chief Manager (Excv)/ (MM)

5