Improving your business with Traceability

Transcription

1 Sprouting New Connections: Scaling Up Workshop October 19, 2017 Improving your business with Traceability Alex Heim Food Safety and Traceability Advisor Food Safety Programs Unit Ontario Ministry of Agriculture, Food and Rural Affairs 1 Stone Rd. W, 5th Floor SE, Guelph, ON N1G 4Y2

2 Definitions Overview Benefits of Traceability Traceability Foundation: Three Pillars 1. Premises Identification 2. Animal/Product Identification 3. Movement Recording Product Identification: Breaking Down Barcoding & RFID Traceability in Action Traceability Regulations and Market Requirements Resources and Support 2

3 Definitions Traceability Ability to follow animals/food products through all stages of the agri-food chain from production to retail Internal Traceability processes and methods for product tracking within an operation External Traceability information shared with supply chain partners for product tracking along the whole chain One-Up trace an animal/product forward to buyer/customer One-Down trace an animal/product back to supplier 3

4 Traceability Benefits: Public Level Consumer confidence in food supply Incident management and timely response Public health issues identified and contained 4

5 Traceability Benefits: Business Level Increased market access & competitiveness Improved supply chain management, recall capabilities Verification of product attributes Improved operational efficiencies (inventory management, cost savings) 5

6 Three Pillars of Traceability TRACEABILITY FOUNDATIONS 6

7 The Three Pillars of Traceability Effective traceability, at any level, is built on 3 pillars: Where is it? Register your premises at: and/or Premises ID Product ID What is it? EFFECTIVE TRACEABILITY Movement Recording When did it move? Who moved it? How much? 7

8 Traceability Foundation: Three Pillars Pillar 1: Premises Identification Identify all locations where agri-food activities occur using a unique Premises Identification Number (PID). PID is managed in Ontario through the Provincial Premises Registry (PPR) Voluntary Free to register e.g. ON

9 Traceability Foundation: Three Pillars Pillar 2: Animal/Product Identification Identify all animals or food products as individuals, lots or batches (by using approved identification methods) with a unique number. Examples: Handwritten sticker Colour-coding (labels, markers, dabbers) Radio Frequency Identification (RFID) tags Barcodes Ear tags/tattoos Global Trade Identification Number (GTIN) 9

10 Track movements of animal or food product from one premises to another and/or within an operation Need both premises and product identification Essentially a log/record of: o o o o what has been shipped off your farm/facility where it was shipped to when/who shipped it how much Examples: Invoice, Purchase Order Bill of Lading Traceability Foundation: Three Pillars Pillar 3: Movement recording Livestock Manifests 10

11 Traceability Systems Range from simple paper based recordkeeping to more sophisticated electronic information management Electronic systems use automated & computerized components for efficient data capture & secure access to information 11

12 Traceability Systems A Traceability system involves keeping a record of the three pillars by recording: Critical tracking events (CTE) touch points for Traceability where data is collected or shared as a product/animal is moved Key data elements (KDE) pieces of data related to the three pillars of Traceability 12

13 Breaking Down Barcoding and RFID PRODUCT ID 13

14 Product ID Lot number / lot code / product code Assign a unique number to identify: Variety/type The harvest date Bin # or Pallet # or Block # Example: Kale Harvested/processed on Aug. 8, 2016 KL B1 From Block 1 14

15 Methods for Product ID Handwritten sticker Colour-coding (labels, markers, dabbers) Barcode RFID What are your customers asking for? What is the expectation of your market? 15

16 GS1 Barcodes GS1 (Global Standards One) is recognized around the world as the gold standard for barcode information Used for e-commerce transactions in over 170 countries for many commodities. The GS1 standard for barcodes is being used for case and pallet identification for the Produce Traceability Initiative Businesses must register with GS1 to get a company prefix 16

17 Breaking down the GS1 barcode Different barcodes hold varying amounts of data: 8-, 12-, 13-digit (or UPC) for Point of Sale (POS) transactions 14-digit for internal product identification (can also use 12- and 13-digit) and POS GS1 128 for case-level ID and pallet ID (SSCC Serial Shipping Container Code ) 17

18 12-digit Breaking down the GS1 barcode Company Prefix Item Number Check digit GS1 128, with expiry date and lot number Global Trade Item Number (GTIN) Application Identifier indicates type of data that follows (01) = (10) = (13) = 18

19 Breaking down other barcodes 2-D (Quick Response QR): can hold 7,000 digits/4,000 characters and can be scanned in any direction. Can also be used by consumers to scan and access product information, company web site, social media, etc. Stacked data bars: holds a 14-digit GTIN than is omni-directional for reading, used for loose items at Point of Sale. Can also be expanded to hold more information such as net weight. 19

20 Methods for Product ID Handwritten sticker Colour-coding (labels, markers, dabbers) Barcode RFID What are your customers asking for? What is the expectation of your market? 20

21 RFID tags can be used for: RFID Tag - Benefits Faster and accurate data collection Less stress on animals, rapid read rate on product line Monitoring and recording of product attributes Tags can be read-write or read only Share individual animal health records with buyers to verify production method Record date and time of production processes Share carcass quality data with abattoir Tracking a pallet or lot through shipping and distribution/the supply chain Quickly segregate groups of animals/products for flock/herd/inventory management 21

22 Considerations for farm gate sales, u-pick or sales at farmers markets Assess your risk with product identification What would be the impact if all product had to be recalled vs one lot or only a few cases? How will you identify which product is from which batch/lot? Benefits of using barcodes: Address customer complaints quickly or identify an issue with a specific batch/lot, and improve customer confidence Accuracy and consistency in format for product ID, reduction in errors vs handwritten/illegible labels Less labour to record data and count inventory scanners can connect automatically to software Assess trends (slow/fast moving stock), improve forecasting 22

23 Business benefits of effective traceability CASE STUDIES 23

24 Traceability in action Elite Pak (asparagus and sweet potato) Heeman s Greenhouses and Strawberry Farms Better recall capabilities and grower/retailer communications Tracking labour efficiency and improving product quality 24

25 In the Field: Elite Pak Bar code label and scan harvest lugs in field on ¼ acre plot basis Bar code shipping pallet from field info sent to Elite Pak (qty/arrival) At Elite Pak: Scan bar codes from harvest lugs into auto-buncher data base Label/tag asparagus bunches Bar code the boxes and shipping pallets (cumulative info from boxes) Shipping pallets scanned when loaded on to trucks (info shared what/when/where/how much) At Retail Receiving Centre: Receive pallet information from Elite Pak Scan pallet codes at retail receiving centre, scan shared with Elite Pak Scan boxes sent to individual stores At the Store: Consumer able to read label barcode with a smart phone with pertinent information! 25

26 Elite Pak - Results Improved decision making, information sharing Feedback by product lot is shared with grower to improve farm management practices Improved product quality, increase #1 production by 10% Increased production yield Went from pallets/day to 24 pallets/day (doubled processing with same labour costs). Improved operational efficiency Improved shipping accuracy, reduction in returns Inventory management is now controlled, preferred producer status from major retailers 26

27 Heeman s Traceability Barcode on flat tracked in Traceability system 16-digit sticker on each quart for customer feedback Track date/time strawberries were picked and who picked it 27

28 28 Heeman s customer feedback using product identification number

29 Heeman s - Results Each picker identifies flats they have picked with stickers using sequential lot numbers Software tracks flats picked per employee each day based on lot number on stickers for labour efficiency Flats are scanned into Traceability system data base to track picker/piece efficiency (high/low performers), crew averages, wages + bonuses Feedback report card given to pickers for positive reinforcement Bonus incentive based on feedback report and picking efficiency Daily posting of crew efficiency creates positive competition among pickers picking efficiency increased by 20% Product quality improved due to feedback 29

30 Improving food safety and traceability through transparancy EMERGING TECHNOLOGIES 30

31 Blockchain A distributed leger system allowing for greater transparency Can securely record and share information from across the value chain Currently being piloted by Walmart in the pork (China) and packaged produce (USA) sectors 31

32 TRACEABILITY MARKET REQUIREMENTS AND REGULATIONS 32

33 Traceability Regulations/Market Requirements Traceability Drivers by Sector Fruits/ vegetables Government / Global Requirements Export market requirements: Produce Traceability Initiative (US) Case-level product identification GS1 Barcode Standards Food Safety Modernization Act (US) Recordkeeping EU General Food Law One-Up/One-Down traceability Ontario Industry Pack ID / Lot ID, recordkeeping at receiving, storage, harvest/packing, and shipping Retailer requirements for traceability e.g. Canada GAP (Good Agricultural Practices) Businesses are developing their own systems depending on their needs- 33

34 Traceability Regulations/Market Requirements Traceability Drivers by Sector Government / Global Requirements Ontario Industry Livestock CANADA: Animal identification is currently mandatory for cattle, sheep, bison and pigs (RFID tags) CANADA- upcoming: Federal regulations for movement reporting have been proposed, draft regulatory proposal expected for public comment before April 2018 Develop and implement 3 Pillars in preparation for proposed federal regulations Promote participation in Ontario s Provincial Premises Registry Food Processing (e.g. meat processing facility) 34 CANADA: Safe Food for Canadians Act One-up / one-down traceability requirement ONTARIO: Food Safety and Quality Act (Meat Regulations) Global Food Safety Initiative (GFSI) food safety schemes Retailer requirements for traceability under GFSI programs (e.g. British Retail Consortium, Safe Quality Food) Businesses are developing their own systems depending on their needs

35 35 RESOURCES AND SUPPORT

36 e-learning Courses New e-learning Courses The Basics of Traceability Producer: Maximizing your Traceability Investment Processor: Profiting from Traceability Producer: Food Safety Foundations Processor: Food Safety Foundations Processor: Recall Processor: Sanitation Processor: Personnel Producer: Water Use Producer: Worker Practices Grow Your Farm Profits 36

37 Resources & Advice Resources Self-Assessment tool, action plan templates, tip sheets and videos Traceability for Fresh Fruits and Vegetables Implementation Guide 37