Sheraton Sand Key Resort 1160 Gulf Boulevard, Clearwater Beach, FL

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1 Sheraton Sand Key Resort 1160 Gulf Boulevard, Clearwater Beach, FL

2 CONVENTION SERVICES At the Sheraton Sand Key Resort, we take pride in the convention & banquet services available to our guests. A long tradition of hospitality and a can do attitude combine to ensure that your experience is positive, and that you will want to come back! Our hospitality staff is geared to meet your needs. The following information provides a general overview of frequently requested menu information to be utilized in planning meetings at the Sheraton Sand Key Resort. When considering a function at the Sheraton Sand Key Resort, we have a wide variety of options available ranging from formal executive retreats to casual beach parties or themed outdoor cookouts. Call our Sales Department for more details. Sheraton SAND KEY Resort Clearwater, Florida

3 CLEARWATER, FLORIDA Whether you re planning a national convention or a small wedding, we have the resources and experience to make your event exceptional. A meeting on the serene shores of the Gulf of Mexico and Clearwater Beach are sure to take the stress out of any situation. GENERAL INFORMATION PAYMENT Payment shall be made in advance of the GUARANTEES function unless credit has been established In arranging for private functions, the to the satisfaction of the Resort, in which attendance must be specified and event a deposit shall be paid at the time of communicated to the Resort 72 hours signing the agreement. A deposit of 50% or three working days in advance. This of the total balance of social functions number will be considered a guarantee, not (weddings, etc.) is required at the time of subject to reduction, and charges will be booking; balance is due 7 days prior to made accordingly. The Resort cannot be function. responsible for identical services of more than 5% over the guarantee. FUNCTION ROOMS The Resort reserves the right to reassign and/ GRATUITY AND TAXES or modify function space at its discretion in All food and beverage, and audio visual an effort to accommodate successfully all the charges are subject to a 20% gratuity customers of the Resort. You will be notified charge and 7% Florida State sales tax. of any change by your conference services coordinator. Should your actual number fall below what was expected, the closest compatible space will be assigned to you.

4 FOOD & BEVERAGE POOLSIDE/BEACH FUNCTIONS No Food & Beverage of any kind will be permitted to be brought into Tents 30 x 45 are available for beach functions. Tents will the Resort by the Patron or any of the Patron s guests or invitees. Liquor accommodate approximately 70 people. Rental charges are $ for individual consumption in the guest rooms is available from Room per tent, per function, plus a 7% Florida State sales tax and 20% Service. gratuity charge. Music is not allowed by local ordinance after 10 P.M. Menu selection for outside functions must be buffet or stations. Under Florida State Law and in accordance with Sheraton Sand Key Resort s alcoholic beverage license, all alcohol beverages are required SPLIT MENUS to be supplied and served exclusively by resort servers, bartenders and For banquet functions with two entrees add $2.00 per person. staff. Florida State Law prohibits anyone from brining any liquor, beer or wine onto the Resort s property. The Resort holds the right to (1) SPECIAL SERVICE FEES request proper identification of any person of questionable age (2) refuse A server fee of $25.00 will be applied to group functions of less than 20 alcoholic beverage service if the person is not of proper age or cannot people. Applies to breakfast, lunch or dinner functions. produce proper identification, (3) refuse alcoholic beverage service to any person who, in the Resort s judgment, appears intoxicated. BARTENDER FEES An additional $75.00 charge for the first two hours & $15.00 for each RAIN/OUTDOOR FUNCTIONS additional hour. Decisions on outdoor functions will be made by Resort management Set-up Charges/Room Change-overs six hours prior to the start of the event. A forecast of 40% or better rain Functions that require changes in room set-up within an eight hour chance will determine indoor status. A set-up charge may be applicable period will be assessed a master bill charge of $ per ballroom if both outside & inside areas are used. section to cover additional labor.

5 Clearwater, Florida General Information cont. Electrical There will be a service charge for additional electrical requirements other than wall outlets. Centerpieces Your conference services coordinator can assist you with center pieces, specialty linen, entertainment & other items to complete your event. All outbound packages will be subject to a $5.00 per box handling fee, plus shipping charges If using the hotel account. Guest may use their personal/business shipping account. NOTE: THE RESORT WILL NOT ACCEPT ANY C.O.D. SHIPMENTS Please label your packages as follows: Ice Carvings Custom ice carvings of your choice are available starting at $ each. TO: THE SHERATON SAND KEY RESORT 1160 GULF BOULEVARD CLEARWATER, FL Shipping & Receiving Our shipping and receiving department is pleased to assist in the receiving, securing and delivery of group material and products, as well as the shipping of such items. We will accept packages 3 working days prior to event date. 0 to 5 pounds...$ to 20 pounds... $ to 50 pounds... $15.00 Over 50 pounds... $25.00 Pallets...$ For each pallet received FROM: SHIPPERS NAME & ADDRESS HOLD FOR: NAME OF THE PERSON WHO WILL BE CLAIMING THE PACKAGE CONFERENCE NAME: TITLE OF CONFERENCE CONFERENCE DATE: DATES OF CONFERENCE HOURS OF OPERATION ARE 7 DAYS A WEEK 7:30AM 8:00PM. PLEASE NOTIFY YOUR CONVENTION SERVICE MANAGER IN ADVANCE, OF ANY LARGE OR UNUSUAL SHIPMENTS.

6 Audio visual Projection Equipment Video/Data 6500 Lumen SXGA LCD Projector...$ Lumen XGA LCD Projector...$ Lumen XGA LCD Projector...$ Lumen XGA LCD Projector...$ Client LCD Projector Set-Up...$50.00 Display Accessories 42 TV with Cart...$ TV with built in VCR...$ LCD Monitor...$55.00 ½ VHS VCR...$55.00 DVD Player...$55.00 Screens 60 X 80 Tripod Screen...$ X 10 Cradle Screen...$ ½ X 10 Screen with dress kit...$ Front or Rear Projection Blackout Pipe & Drape... $15.00/ft. Speaker support Polycom Speaker Phone...$50.00 sound & lighting Microphones Wired Hand-Held Microphone...$40.00 Microphone Stand (Aisle or Table)...$10.00 Wireless Microphone (Handheld or Lavaliere)....$ or more microphones require a mixer Mixers & Speakers 4 CH Mixer...$ CH Mixer...$ CH Mixer...$ w Amplified Speakers...$160.00/pr Accessories CD Player...$55.00 Light Kits Podium Light Kit with 2 Lights...$ Podium Light Kit with 4 Lights...$ presentation accessories Computers IBM computers and printers upon request Easels and Boards Tripod Easel...$12.00 Flip Chart with Pad and Markers...$40.00 Flip Chart Pad...$20.00 Dry Erase Board...$35.00 Miscellaneous Extension Cord... $5.00 Power Strip... $5.00 Projector Cart...$20.00 Multi Circuit Power Drop...$ More than 3 circuits require a power drop Audiovisual technicians are available with advance notice at a rate of $50.00 per hour, Monday through Friday from 8:00 A.M. to 5 P.M. All other times are at a rate of $65.00 per hour. All audiovisual equipment is subject to a 20% service fee & 7% tax.