SUSTAINABLE PURCHASING POLICY

Transcription

1 SUSTAINABLE PURCHASING POLICY TABLE OF CONTENTS 1. INTRODUCTION GOALS AND SCOPE PERFORMANCE MEASUREMENT GUIDANCE FOR RESOURCES AND IMPLEMENTATION... 3 A. OVERVIEW... 3 B. ONGOING CONSUMABLES... 3 C. DURABLE GOODS... 4 D. FACILITY ALTERATIONS AND ADDITIONS... 4 E. REDUCED MERCURY IN LAMPS PERFORMANCE EVALUATION PROCEDURES AND STRATEGIES RESPONSIBLE PARTIES QUALITY ASSURNACE / QUALITY CONTROL PROCESSES REFERENCES: SAMPLE LAMP INVENTORY WORKSHEET /05/2014 Verdani, LLC Page 1

2 1. INTRODUCTION This Policy is applicable to all areas of the property that are directly managed by CommonWealth. Directly managed areas include the building exterior in addition to interior mechanical areas, common areas and building staff offices. 2. GOALS AND SCOPE The goal of the sustainable purchasing policy is to reduce the negative environmental impacts and to provide guidance toward responsible management practices. To purchase ongoing consumables in a manner that will: protect the environment and public health conserve natural resources minimize waste, including landfilling and incineration, and reduce toxicity 3. PERFORMANCE MEASUREMENT The building operation and maintenance teams will be responsible for ensuring performance of the following: Policy implementation Educating staff and tenants on the scope, performance metric, goals, procedures and strategies of this policy Gathering information on the overall performance of the sustainable products Continued education on new material and products in the sustainable market place Appointing certain duties relating to the purchasing policy to staff Reviewing and updating policy at least once a year This policy establishes sustainable purchasing guidelines for the following materials: MRc 1 Sustainable Purchasing: Ongoing Consumables The current goal for this credit is a total purchase rate of 60% of ongoing consumables (by cost) for 1 point. MRc 2 Sustainable Purchasing: Durable Goods, Electric-Powered Equipment and Furniture The current goal for this credit is a total purchase rate of 40% of sustainable furniture and / or electric-powered equipment (by cost) for 1 point. MRc 3 Facility Alterations & Additions The current goal for this credit is a total purchase rate of 50% of materials for facility alterations and additions (by cost) for 1 point. The purchasing program covers materials for facility renovations, demolitions, refits, and new construction additions. This applies to only base building elements permanently or semi-permanently attached to the building itself. MRc 4 Sustainable Purchasing: Reduced Mercury in Lamps The current goal for this credit is 90 picograms per lumen-hour for reduced mercury in lamps (by quantity) for all lamps purchased for the building and associated grounds. With exception of lamp purchases measured by quantity, all applicable materials and supplies purchased during the performance period will be evaluated, calculated and documented based on total cost. The following performance metrics will be considered when purchasing products, selecting materials and qualifying services: 02/05/2014 Verdani, LLC Page 2

3 Apply life-cycle costing method (LCC) to assess operation, maintenance and disposal fees as compared to the long term environmental impact. Employee/tenant well-being, eliminate products containing hazardous substances. When feasible, consider vendors who share environmental and social responsible principles. 4. GUIDANCE FOR RESOURCES AND IMPLEMENTATION A. OVERVIEW The property will consider five criteria in all purchasing decisions: 1. Compliance with categorical procurement guidelines 2. Pollution prevention 3. Life cycle analysis 4. Relative environmental impacts 5. Past performance B. ONGOING CONSUMABLES Ongoing consumables purchased for office management will be evaluated against the criteria set forth by the USGBC as noted in the version of the LEED for Existing Buildings Reference Guide that the building was registered under. -cost-perunit materials that are regularly used and replaced through the course of daily business operations. These products may include, but are not limited to: printing and copying paper, notebooks, envelopes, business cards, sticky notes, paper clips, toner cartridges, and batteries. Sustainable materials and supplies shall follow one or more of the following criteria: Contains at least 10% post-consumer or 20% post industrial material from other products Contains at least 50% rapidly renewable materials Contains at least 50% materials harvested and processed OR extracted and processed within 500 miles of the facility Contains at least 50% Forest Stewardship Council (FSC) certified paper products Batteries that are rechargeable The property acknowledges the value of purchasing sustainable products and requires that vendor(s) support that effort when appropriate and/or possible. The property requests that vendor(s) notify them of recycled content and reduced packaging options or alternative products that would comply with the above specifications. Nothing contained in this policy shall be construed as requiring the property to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time. Each purchase can contribute to this credit from each criterion met. Responsible parties are encouraged to list all qualifying elements and explore weighted values. 02/05/2014 Verdani, LLC Page 3

4 C. DURABLE GOODS -cost-per-unit materials that are replaced infrequently and/or may require capital outlays to purchase. These products may include, but are not limited to: office equipment (such as computers, monitors, printers, copiers, fax machines), appliances (refrigerators, dishwashers, water coolers), external power adaptors, televisions, and furniture. The purchasing criteria for these products fall into the following two categories. Furniture purchases that are covered by this policy include common area furniture in addition to furniture that is purchased for the use of building staff and furniture purchased by the tenant. In accordance with the goals above, durable goods purchases shall meet one or more of the following guidelines: Electronics and Appliances goal is that at least 40% of the cost of goods purchased will comply with one or more of the following criteria: Energy Star labeled products, when available Electronic Product Environmental Assessment Tools (EPEAT) rated products (at least bronze level) The equipment replaces conventional gas-powered equipment, i.e. maintenance equipment and vehicles Furniture goal is that at least 40% of the cost of goods purchased will comply with one or more of the following criteria: Contains at least 10% post-consumer and/or 20% post-industrial material Contains at least 70% salvaged material from off-site or outside the organization Contains at least 70% salvaged material from on-site through an internal materials and equipment reuse program Contains at least 50% rapidly renewable material (bamboo, cotton, cork, wool) Contains at least 50% materials harvested, extracted and processed within 500 miles of the facility/site Consists of at least 50% Forest Stewardship Council (FSC) certified wood The property acknowledges the value of purchasing sustainable products and requires that vendor(s) support that effort when appropriate and/or possible. The property requests that vendor(s) notify them of Energy Star and sustainable furniture opportunities that would comply with the above specifications, as well as reduced packaging options. D. FACILITY ALTERATIONS AND ADDITIONS This policy covers materials that are permanently or semi-permanently attached to the building itself in the course of facility renovations, demolitions, refits and new construction additions. These products may include, but are not limited to: building components and structures (wall studs, insulation, doors, windows), panels, attached finishes (drywall, trim, ceiling panels), carpet and other flooring materials, adhesives, paints and coatings. Materials purchased for facility renovations, demolitions, refits, and new construction additions will be evaluated against the criteria set forth by the USGBC as noted in the version of the LEED for Existing Buildings Reference Guide that the building was registered under. s goal is that at least 50% of the cost of goods purchased will comply with one or more of the following criteria: Contains at least 10% post-consumer and/or 20% post-industrial material Contains at least 70% salvaged material from off-site or outside the organization Contains at least 70% salvaged material from on-site through an internal materials and equipment reuse program 02/05/2014 Verdani, LLC Page 4

5 Contains at least 50% rapidly renewable material (bamboo, cotton, cork, wool) Contains at least 50% materials harvested/extracted and processed within 500 miles of the facility/site Consists of at least 50% Forest Stewardship Council (FSC) certified wood Adhesives and sealants comply with SCAQMD rules governing allowable VOC content -11 requirements governing VOC emission levels Finished flooring is FloorScore-certified and constitutes a minimum of 25% of the finished floor area Carpet and carpet cushion meets the requirements of the Carpet and Rug Institute (CRI) Green Label Plus carpet testing program Composite panels and agrifiber products contain no added urea-formaldehyde resins acknowledges the value of purchasing sustainable products and requires that vendor(s) support that effort when appropriate and/or possible. The property requests that vendor(s) notify them of potential opportunities that would comply with the above specifications, as well as reduced packaging options. Each purchase can contribute to this credit from each criterion met. Responsible parties are encouraged to list all qualifying elements and explore weighted values. E. REDUCED MERCURY IN LAMPS Lamps for lighting fixtures must be energy efficient and have complying mercury levels. When lamps containing zero mercury content are not available, facility management must use lamps not exceeding 90 picograms per lumen-hour with 70 picograms per lumen-hour or less per lumen-hour being preferable. Lamp documentation must include the following: Compliance with the voluntary NEMA guidelines for any compact fluorescent lamps that have been excluded from this credit Mercury-free lamp types are at least as energy efficient (lumens/watt) as their mercury containing counterparts Specifications on rated picogram/lumen-hour OR rated mercury content, lumen output and lamp life Materials and supplies that do not meet the mentioned criteria will be labeled non-sustainable products and calculated in contrast to sustainable products. Calculations for sustainable and non-sustainable products will then be compared to the total cost of all products and quantified through a Sustainable Purchasing Performance Matrix (SPP Matrix). The SPP Matrix will track all purchases during the performance period and include appropriate product purchasing information including: date of purchase, purchasing party, product name, cost, quantity and sustainable criteria met. Documentation for sustainable products will include product specifications describing qualifying elements(s). 5. PERFORMANCE EVALUATION The property and/or vendor will record and track purchases on a monthly basis. personnel and/or vendor responsible for purchasing will report the property purchases to the appropriate representative using the provided Materials Purchasing Worksheet. Vendor is required to track and report this properties purchase monthly. Vendor will use Materials Purchasing Worksheet or an approved alternative reporting method. Vendor is prepared to report the manner by which each product purchase meets the following purchasing criteria. Whenever possible, building personnel should include an evaluation of the environmental and public health benefits achieved through sustainable purchasing of the goods described under Section (4). 02/05/2014 Verdani, LLC Page 5

6 6. PROCEDURES AND STRATEGIES This policy covers purchases that are within the building personnel may use any qualifying vendor to procure the products described in Section (4), and are encouraged to also consider the following areas of interest: Packaging The property desires to reduce waste generated through daily operations and recognizes that such reduction begins with the material that enters each facility/site. The property will request that all items purchased be packaged and delivered with minimal packaging material. The property reserves the right to request that vendors alter the packaging of goods delivered, when appropriate and/or possible. Recycled Content The property requests that all vendors provide recycled content options for goods when available. If a product is available with recycled content, vendor will disclose that option to the appropriate property representative. If a product is available with recycled content, but the property does not specifically request as such, the vendor will default to order the product with recycled content, unless it exceeds the cost of the conventional product by 10% or greater. Recycled content targets may be overridden at the discretion of the property representatives if certain products with recycled content present themselves as cost-prohibitive. 7. RESPONSIBLE PARTIES Purchasing Policy on behalf of CommonWealth in coordination with other appropriate organization personnel, and companies contracted to provide goods and services to CWP. The Property Manager may delegate certain duties relating to this policy to building management staff but will bear ultimate responsibility for 8. QUALITY ASSURNACE / QUALITY CONTROL PROCESSES This policy is in place and will continue indefinitely. This plan has been developed for CommonWealth This plan was implemented on (date) and it is in effect for the property. Those in charge of drafting purchase orders and contracts should ensure that new plan language is included and requirements are met. This plan will be reviewed annually. 9. REFERENCES: Responsible Purchasing Network: Greenseal list of certified paper products: U.S. EPA Environmentally Preferable Purchasing (EPP): U.S. EP Mercury: SAMPLE LAMP INVENTORY WORKSHEET 02/05/2014 Verdani, LLC Page 6

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