What is Food Safety Integrity and how to reach this?

Transcription

1 What is Food Safety Integrity and how to reach this?

2 Food Safety Integrity The integrity of audits is the most important condition to ensure confidence in certification To achieve this all licensed certification bodies must meet: all FSSC requirements be accredited against the management system accreditation standard ISO/IEC by an accreditation body that has signed for accepting and using the FSSC requirements

3 Integrity Program To achieve this FSSC has an integrity program in place to review the performance of all contracted certification bodies Independent expert, Integrity Manager and three regional inspectors The integrity program is risk based and covers: Acceptance of the CBs The review of audit reports by an independent expert CB office and witness audits Screening audit data summary including auditor database Sanction policy Appeal and complaint procedure

4 Audit data summary All in English Drop list will be added where appropriate Instructions / guidance on the necessary fields + detail level (e.g. for company presentation, justification of audit time) An automatic upload will be provided, in form of a word file 1. Organization profile 4. Team 2. Details 5. Audit findings 3. Dates and organization 6. Conclusion

5 Details

6 KPI s To be able to measure the performance of the CBs, FSSC has to set KPI s These can be monitored (by the office) through the database or manually General KPI s: 1. Participation in the annual Harmonization Day 2. Payment of fees 3. Participation in the IP desk review 4. Closing of findings in the desk review in time

7 KPI s - database AIR summary report: Auditor qualification 30 minor + 1 major NC in 2013 Audit duration 17 minor + 1 major NC 2013 Surveillance audit [timing] 2 major NC 2013

8 KPI s - manual AIR summary report: Audit scope/certificate scope 13 minor + 8 major NC 2013 Audit report content 16 minor NC 2013

9 Pilot in 2014

10 Sanction policy Grading of the KPI s is in place based on the FSSC Integrity Program and Sanction Policy The office manages the basic procedures and contacts with the CBs Based on the rules and regulations in the FSSC scheme the Sanction Committee will make decisions based on the information provided by the office Sanction Committee consists of three Board members

11 Yellow and red cards Yellow card Corrective action CB within 3 months Despite corrective actions in case of a yellow card same remains valid for a period of 12 months Note: A yellow card is automatically raised in case of breach of a 0 tolerance indicator Red card Follows after a second yellow card on the same indicator within 3 months or After three yellow cards on the same indicator within 12 months And in case of multiple yellow cards on various indicators that cumulatively indicate a lack of appropriate control In case food safety is at risk a red card can be issued directly

12 Sanctions Sanction Committee will decide on sanctions based on information provided by the office Possible sanctions: Warning Re-audit at CB expense Suspension Termination

13 Planning Will be effective as of the 1 st of January 2014 Pilots will run for the rest of 2013 CBs will be informed in further detail

14 Auditor database and NCs

15 Auditors Almost 90 FSSC licensed CBs Around 1250 auditors registered Auditor competence CBs responsibility FSSC doesn t mix in auditor s qualification approval

16 Auditor registration system Basic GFSI requirement: Auditor registration system The scheme owner shall have in place an auditor registration system for every scheme specific auditor employed by a certification body. The details of the auditor s qualifications, training, experience and scope of activity in relation to the scheme s product categorization shall be held and maintained within this register. Conclusion: An auditor registration system (e.g. database) is required by GFSI It shall cover as a minimum qualifications, training, experience and scopes Auditor qualifying days in prior 12 months - KPI

17 Auditor database Considered inputs: FSSC scheme documents (part II) GFSI requirements (integrated in FSSC scheme documents) ISO ISO TS (current ongoing revision) KPIs & Indicators FSSC specific requirements for packaging auditors

18 NCs and certification conditions Grading of non conformities and the time frame to close NCs is not completely harmonized within CBs Harmonization to achieve a more uniform approach between the FSSC licensed CBs The grading of non conformities is and remains the responsibility of the CBs

19 Definitions NCs Minor Non Conformity: A failure in a requirement of the Management system which does not impact the capability to achieve the expected outcomes Major Non Conformity: A failure to fulfill one or more requirements of the Management System that raises doubt about the capability of the management system to achieve the expected food safety outcomes in the Food chain or to effectively control the process for which it was intended NOTE: Definitions adapted from Working Draft on ISO revision

20 NCs noted by the AB

21 NCs identified by clients

22 Timeline to close NCs

23 Guidance on NCs Conclusion: Timeline to close NCs are not aligned Guidance developed on non conformity grading, time frame to close NCs and certification conditions The certified client must provide a corrective action plan and provide objective evidence including cause analysis and intended corrective action, which must be agreed on by the CB within 28 days. The actual actions could take more time depending on the risk of the non conformity. Typically, all minor NCs require a corrective action plan in 3 months. Corrections shall be completed within 12 months after the audit

24 Contact details Secretary General Cornelie Glerum Phone (+31) Join us at LinkedIn: Group FSSC Or follow us on Twitter: FSSC22000