Work Health and Safety Policy DOCUMENTS Incident Management Plan. Refer to the Responsibilities in the document below.

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1 Bus Policy Version No: 1 Creation Date: 15/12/2014 Last Review 8 October 2018 Reviewed by: Business Manager/Bus Coordinator Next Review: 8 October 2019 Approved by: Principal Approved date: 16 October 2018 PURPOSE: The Caloundra Christian College (CCC) Bus Service operates to provide transport for students to and from school, sports events, functions and excursions. This service is provided on a user pays basis which contributes to, but does not fully cover the cost of the College bus operations. Matters of safety and student conduct are viewed seriously. Student behaviour on and around the school buses and the efficiency of the bus service are of vital importance to student safety. An effective bus service is also an asset to our College and the families who use it. To ensure that students travelling to and from College on our buses do so in a safe and comfortable manner. To also ensure that bus transport issues are dealt with effectively and efficiently. SCOPE: Students and relevant employees at CCC. REFERENCES: Transport Operations (Passenger Transport) Act 1994 Transport Operations (Passenger Transport) Regulation 2005 Transport Operations (Passenger Transport) Standard 2010 Transport Operations (Road Use Management Driver Licensing) Regulation 2010 Transport Operations (Vehicle Standards and Safety) Regulation 2010 Work Health and Safety Act 2011 (Qld) Work Health and Safety Regulations 2011 RELATED Work Health and Safety Policy DOCUMENTS Incident Management Plan AND ADVICE Bus Driver Operating Manual Bus Transport Information Pack (includes: Application, Bus Fees, Code of Conduct) Position Description Bus Driver, Bus/Transport Coordinator RESPONSIBILITIES AND DELEGATIONS DEFINITIONS Bus Coordinator, Bus Driver, parents and students each have responsibilities in relation to bus safety and codes of conduct. Refer to the Responsibilities in the document below. Drivers: refers to staff employed as Bus Drivers Bus Policy Page 1 of 7

2 DRIVER TRAINING, ACCREDITATION & COMPETENCY In providing a safe and efficiently College Bus Service, it is essential for all bus drivers to be experienced, hold all required current industry qualifications and be physically capable of undertaking the tasks required. Ongoing training and development is also a mandatory requirement of this role, and as a minimum all drivers are required to have completed or undertaking a Certificate III in Transport Operations (Bus). All Drivers are required to complete a competency assessment every six months, to ensure that a high level of safety and professional standards are maintained. Drivers must advise the College immediately of any medical condition that impairs their ability to fully carry out their duties as a Bus Driver. All drivers must undertake medical examinations every three years, upon attaining age of 65, drivers must undertake a medical examination every year. All expenses relating to these medical examinations are to be met by the driver. PRIORITY OF USE For financial reasons, it is the intention that all buses used in this service have as full patronage as possible. In the allocation of seats, first preference will be given to full-time users. Part-time and casual users will be able to use the service if seats are available. If a seat allocation to a part-time user is required by a full-time user, the part-time user will be given the option of upgrading to full-time use. However, if this option is not taken up, the seat will be surrendered to the full-time user. Further allocations are based on the individual or family needs. To assist the College in determining these needs, more information may be required Bus runs are scheduled to be no longer in duration than one and a half (1.5) hours for the convenience of students. Consideration is also given when planning bus runs that student s time on the bus is relevant to the distance they live from the College. RESPONSIBILITIES The Bus Coordinator is responsible for: Establishing bus routes and pick up and drop off locations and times. Bus routes are reviewed and allocated at the beginning of each year, no major changes will be made to bus stop locations or routes, throughout the year unless absolutely necessary. Maintaining buses in a mechanically sound, clean and safe condition. Ensuring strict guidelines are adhered to in relation to service and inspection of school buses, in accordance with the government regulatory framework and operator accreditation requirements. Advising families, within a reasonable timeframe, of the location and times for pick up and drop off Ensuring each bus driver has an accurate and up to date list of all bus users names, addresses and contact numbers. Notifying parents within fifteen minutes of becoming aware, if the bus will not be at the allocated pick up point, at the allocated time. Ensuring all Bus Driver s licence, accreditations, training and medical requirements are current and up to date. Bus Policy Page 2 of 7

3 The Bus Drivers are responsible for: Driving in a safe, responsible and efficient manner and taking all reasonable care for the safety of all passengers. Managing student behaviour in a manner consistent with College discipline policies. Reporting serious and/or persistent incidents of misbehaviour to Bus Coordinator. Maintaining all necessary driving qualifications. Maintaining a current positive notice suitability card issued by The Commission for Children and Young People and Child Guardian. Maintaining a current Senior First Aid Certificate. Checking they have a fully operational mobile phone at all times. General maintenance and cleaning of the bus. Ensuring they carry an accurate list of all bus users names, addresses and contact numbers. Promptly notifying the Bus Coordinator or other responsible person in the event of an emergency, breakdown or any other significant delay or event of fifteen minutes or more. Parents are responsible for: Ensuring the College has an up-to-date telephone number on which they can be contacted during the hour prior to and after the set pick-up and drop-off time. Having a contingency plan to care for their children in the event of a bus not being able to complete its run for any reason. Notifying bus drivers of any temporary changes to travel arrangements. Making sure that arrangements are in place for primary students (Prep to Year 6) to be collected at bus stop or escorted by older siblings/students. If no-one is at the bus stop to meet or collect students, the bus driver will attempt to contact the parents. If no arrangements can be made, the students will be returned to the College for collection. Completion and return of Bus Transport Application each year, ensuring Bus Code of Conduct is read and signed by the student bus traveller and parent/carer of student bus traveller. Students are responsible for: Being ready to board the bus when it arrives and being at the pick-up point no later than five minutes before the set collection time, as the bus will not wait beyond the appointed time. Remaining at the pick-up point until fifteen minutes past the allotted time if the bus has not arrived. Wearing seatbelts at all times. Staying in your seat and do not move around the bus. Following the drivers instructions about safety and behaviour on the bus. Behaving appropriately and safely at all times. Talking quietly to the people around you. Shouting and yelling is not appropriate. Treating the driver and other passengers with care, consideration and respect. Not using offensive language, fighting, spitting, placing feet on seats and throwing things out of the bus. Not eating or drinking on the bus at all times. Keeping the bus clean. Bus Policy Page 3 of 7

4 Protecting bus property and reporting any vandalism. Keeping arms, legs and other parts of the body inside the bus. AUTHORISATION Principal: Date: Bus Policy Page 4 of 7

5 DOCUMENT CHANGES AND REVIEW: DATE: POLICY CHANGES 15/12/2014 New Policy December 2016 Primary drop off age limits changes to include all Primary. Codes of Conduct now included. 09 October 2018 Legislative changes regarding Heavy Vehicles and related documents added. Bus Policy Page 5 of 7

6 EMERGENCY EVACUATION PROCEDURES In the event of a fire contact the school administration office. College Phone: ; or Ext 222 Student Reception: or Ext 285 The evacuation alarm is a continuous SIREN Should a fire be discovered, the school administration office should be notified immediately by phone or by sending a responsible person, and evacuation of classes started. The safety of the students is the first priority and no attempt should be made to extinguish a fire unless the safety of students is ensured. Should a fire be reported to the school administration office; Immediately evacuate the classrooms. Students should be instructed to walk quietly and calmly - all bags are to be left behind no packing up to take place. Students should be led by an adult to the assembly point via the lower oval opposite F Block building. Should the assembly area be inaccessible, staff will be redirected to an alternative assembly area by the Property Manager or Principal. Full-time Prep teacher is to collect rolls for all children as well as list of staff and volunteers from the Prep office. Check the roll against the students present. Once the roll has been checked reassure your students and wait quietly with them until given further instructions. The Primary Principal must be immediately informed of the clearance from the building, attendance and if any persons are unaccounted for. No attempt should be made by students to return to the building to look for missing students. NB: If Prep classes are on the Upper Primary school site during an emergency, the class should follow the assembly procedure for the Primary school and assemble near the flag pole. The Principal will liaise with the Property Manager in regards to all matters of safety and emergency service responses. Co-ordination of emergency services is to be conducted only by the Property Manager or Principal. Should the assembly area be inaccessible, staff will be redirected to an alternative assembly area by the Property Manager or Principal. Bus Policy Page 6 of 7

7 The evacuation alarm is a continuous SIREN If you hear the alarm sounding: Follow the instructions of your teacher quietly and calmly. Leave the classroom by the route shown on the map. Do not run or push. Do not pack up. Do not take your bags with you. Choose a safe route to the assembly area. While at the assembly area, line up in the following order: Form groups Secondary Class groups Kindy and Primary Wait in line quietly until told what to do next. The Assembly area for all ELC, Primary and Secondary students is the FLAG POLE Bus Policy Page 7 of 7