DEADLINES FOR EXHIBITORS

Transcription

1 GENERAL INFORMATION DEADLINES FOR EXHIBITORS Description Deadline 1. Application for Admission and Rental Contract for Space and Exhibitor 15 April 2013 Manual (General Regulations and Index of Products) issued 2. Deadline for Return of Application for Admission and Rental Contract 31 October 2013 for Space with 20% deposit 3. Certificate of Admission issued to exhibitors Stand allocation notified to exhibitors Catalogue entries issued to exhibitors for final checking Technical Regulations and service forms issued to exhibitors 10 January 2014 Final invoice of 80% for stand rental and open side surcharges issued to exhibitors Operations Centre opens 4. Payment of 80% balance of stand rental and open side surcharges Latest request for quotation for special technical services requirement not covered under the service forms 28 February Quotation for special technical services to be provided to exhibitors Deadline for Return of service forms and stand plans Approved catalogue entries to be returned by exhibitors 14 March Stand plans, design and machinery layouts approved and returned to the exhibitors Invoice for Services and double storey space issued to exhibitors for immediate payment 8 April Stand set up starts 0900 hours 9 June Stand set up ends 1800 hours 15 June ITMA ASIA + CITME 2014 Exhibition Period June 2014 Exhibitor access to halls: hours 10. Stand dismantling starts 0900 hours 21 June Stand dismantling ends 1600 hours 23 June

2 GENERAL INFORMATION CONTENTS GENERAL INFORMATION Important Contacts 05 Geographical Location and directions to SNIEC 06 SNIEC Layout 07 Exhibition Hall Specifications TECHNICAL REGULATIONS B1 General 14 B2 Address and Correspondence 14 B3 Service Forms 15 B3.1 Service Forms Checklist 16 B4 Onsite Management 17 B5 Exhibition Stand Management The Stand Manager 17 B6 Payments, Deadlines and Surcharges 17 B7 Payment Methods 18 B8 Performance Bond and Penalties 18 B9 Stand Set Up, Stand Dismantling and Exhibition Period 19 B9.1 Stand Set Up 20 B9.2 Exhibition Period 20 B9.3 Stand and Exhibits Dismantling 20 B10 Exhibition Stand Approval 21 B10.1 Submission of Plans 21 B10.2 Stand Plan Approval 22 B10.3 Extent of Liability 22 B11 Regulations for the Construction of Stands 22 B11.1 General 22 B11.2 Style, Standard of Presentation, Dimensions 23 B11.3 Floor Marking 25 B11.4 Stand Numbering 25 B11.5 Disturbance Due to Exhibition Goods 25 B11.6 Material Specifications 26 B11.7 Double Storey Stands, Platforms, Ascents and Bridges 26 B12 Space Only and Shell Scheme Package 28 B13 Technical Data and Features of the Halls 28 B13.1 Communications Equipment 28 B13.2 Utility Malfunctions 28 B14 Venue Safety Regulations 28 B14.1 Emergency Exits, Escape Hatches, Hall Aisles 28 B14.2 Fire Prevention Regulations 29 B14.3 Other Safety Regulations 29 B15 Installation of Electrical Facilities 31 B15.1 General 31 B15.2 Connections 31 B15.3 Installation 31 B15.4 Electrical Specifications and Regulations 32 B15.5 Periods of Power Supply 33 2

3 GENERAL INFORMATION CONTENTS B16 Installation of Water and Waste Water Facilities 34 B16.1 General 34 B16.2 Connections 34 B16.3 Installation 34 B16.4 Periods of Water Supply 34 B17 Installation of Compressed Air Facilities and Tubes 35 B17.1 General 35 B17.2 Connections 35 B17.3 Installation 35 B17.4 Compressed Air Specifications 36 B18 Rigging and Hanging Points 36 B19 Care of the Halls 37 B19.1 General 37 B19.2 Hall Floors 38 B19.3 Damage 38 B20 Waste Management 38 B20.1 General 38 B20.2 Waste Disposal 39 B20.3 Stand Building Waste Materials 39 B21 Machine Safety and Demonstration of Exhibits 39 B21.1 Demonstration of Exhibits and Safety Devices 39 B21.2 Operating Prohibition 40 B21.3 Control of Excessive Noise in the Halls 40 B22 Information and Promotion, Restrictions 41 B22.1 General 41 B22.2 Film, Slides, Fashion Shows and Presentations 41 B22.3 Prohibited and Restricted Forms of Information and Promotion 42 B23 Exhibitor/Installer/Service Badges 43 B23.1 Exhibitor Badges 43 B23.2 Installer Badges 44 B23.3 Service Badges 44 B24 Visitor Registration System, Badges and Visitor Tracking 44 B24.1 Visitor Registration 44 B24.2 Types of Badges 44 B24.3 Badge Reader System 44 B25 Catering 44 B26 Stand Cleaning 45 B27 Empty Packaging 45 B28 Floral Decoration, Furniture and Miscellaneous Equipment 45 B29 Storerooms and Meeting Rooms 45 B30 Photography and Video 45 B31 Security and Security Personnel 46 B32 Temporary Personnel 46 B33 Intellectual Property Rights 46 B34 Insurance 47 B35 Logistics, Freight Forwarding and Lifting 48 B35.1 Official Onsite Logistics Contractor 48 B35.2 Transportation of Machines and Other Exhibits 49 B35.3 Customs Clearance 49 B35.4 Arrival of Exhibits and Delivery to Stands 50 B35.5 Packing Materials: Collection, Storage and Return 50 B35.6 Packing and Labeling of Exhibits 51 3

4 GENERAL INFORMATION CONTENTS B35.7 Cranes, Forklift Trucks, Goods Consignments 51 B35.8 Return Shipments 51 B36 Storage of Demonstration Goods and Stand Supplies 52 B36.1 Storage of Operating Materials 52 B36.2 Storage of Flammable Materials 52 B36.3 Private Storage 52 B36.4 Stand Deliveries during the Exhibition Period 52 B37 Parking Regulations (Stand Set Up, Stand Dismantling, Exhibition Period) 53 B37.1 Exhibitor Parking 53 B38 Information Guide 53 4

5 GENERAL INFORMATION Organiser Beijing Textile Machinery International Exhibition Co. Ltd (BJITME) IMPORTANT CONTACTS Technical Service Provider Beijing Pico Exhibition Services Co., Ltd Pico Creative Center, Shunxing Road, Shunyi District, Beijing , China Room 406, No. 12 East Chang An Street, Beijing , China Tel: Tel: / Direct: Fax: / days x 24 hours contact no.: itmaasiacitme2@bjitme.com Contact Person: Mr. Yu Haifeng Direct Line: haifeng.yu@cn.pico.com Co-Organiser 7 days x 24 hours contact no.: MP Expositions Pte Ltd Contact Person: Mr. Chen Long 20 Kallang Avenue, Level 2, Direct Line: PICO Creative Centre, long.chen@cn.pico.com Singapore days x 24 hours contact no.: Tel: Contact Person: Miss Luo Yifang Fax: Direct Line: Shanghai Office: ophelia.luo@cn.pico.com Tel: Fax: Onsite Logistics Contractor itmaasiacitme@mpinetwork.com Expotransworld Ltd Room , 7th Floor, Star House, 3 Salisbury Road, Operating Center Pico Creative Center, Shunxing Road, Shunyi District, Beijing , China Tel: daysx 24 hours Service Hotline: Contact Person: Miss Yi Da Fax: opscenter2@bjitme.com Tsimshatsui, Hong Kong 7 days x 24 hours contact no.: Tel: (International Exhibitors), (China Exhibitors) Fax: (International Exhibitors), (China Exhibitors) itmaasiacitme@expotransworld.com Contact Person: Ms. Olivia Xie Travel Agent Beijing J N H Business Service Co., Ltd. Room 902, 1 Building Kunsha Center No.16 Xinyuanli Road, Chaoyang District, Beijing , China Tel: , Fax: fanny@jnh-bs.com Contact Person: Miss Fanny Fan During the stand set up, dismantling and show day periods, hall managers with a team of service providers are available to advise exhibitors on regulations and operational issues. Exhibitors are requested to 5

6 GENERAL INFORMATION GEOGRAPHICAL LOCATION AND DIRECTIONS TO SNIEC contact the Operations Centre at the Technical Service Office located in the halls. PUBLIC TRANSPORT Metro Line: Metro Line 2: Metro Line 7: Longyang Road Station, 15 min by walking distance Huamu Road Station, 5 min by walking distance Bus Lines: 1. Airport Line No. 3: Pudong International Airport Longyang Road Station Shanghai New International Expo Centre Station 2. Bus Da Qiao No. 6: Shanghai Jiaotong University (Xu Jia Hui Area) Longyang Road Station, Shanghai New International Expo Centre Station 3. Bus No. 989: Chaoyang Road Chaoyang Qichangzhanduko Direction, Shanghai New International Expo Centre Station 4. Bus No. 602: Gangcheng Road Station Shanghai New International Expo Centre Station, Shanghai New International Expo Centre Station 5. Fang Chuan Line: Fangxie Road Pudong International Airport, Shanghai New International Expo Centre Station Maglev Train: Shanghai Pudong International Airport Longyang Road Station (The above information is for reference only, actual operations are subject to Shanghai transport lines). 6

7 GENERAL INFORMATION SNIEC LAYOUT 7

8 Technical Specifications (Halls W1 to W5) GENERAL INFORMATION Facilities ACCESS FOR VISITORS SPACE (GROSS) EXHIBIT LOADING ACCESS FLOOR POWER POWER SUPPLY COMPRESSED AIR LIGHTING HEIGHT HANGING POINT WATER SUPPLY DRAINAGE FIRE PROTECTION AIR CONDITIONING VENTILATION TELEPHONE INTERNET SECURITY SYSTEM TOILET Hall W1 W5 2 GLASS DOORS AT EAST SIDE OF EACH HALL 11,500 SQM PER HALL 5 GATES OF EACH SIDE (SOUTH AND NORTH), EACH GATE: 4.8M(W), 4M(H) SOLID CONCRETE, INDOOR LOADING CAPACITY AT 3 TONS/SQM, OUTDOOR LOADING CAPACITY AT 5 TONS/SQM 2000KW/HALL 3-PHASE, 5-LINE, 380V/220V, 50HZ LOWER THAN 10 BAR, VARIOUS OUTLETS AT 10MM(D), 19MM(D), 25MM(D) 250LX HALL W1 to W4: 11M to 17M, HALL W5: 17M to 23M FOR IMMOBILE BOARD MADE OF LIGHT MATERIAL, 200KG (MAX.) OR BELOW PER POINT VARIOUS OUTLETS AT 15MM(D), 20MM(D), 25MM(D) EACH OUTLET AT 100MM(D) AUTOMATIC FIRE SPRINKLER, DETECTION & ALARM SYSTEM WITH RISER & HOSEREEL, PORTABLE FIRE EXTINGUISHERS, HYDRANT EXISTING EXISTING LOCAL TELEPHONE LINE (LDD), DOMESTIC TELEPHONE LINE (DDD), INTERNATIONAL TELEPHONE LINE (IDD) CABLE BROADBAND NETWORK 1-10M, IP ADDRESS (NO WIRELESS AND ISDN) 24 HOUR SECURITY PATROL, CENTRAL VIDEO SURVEILLANCE AND SENSOR ALARM SYSTEM HALL W1-W4: 2 MEN'S AND 2 WOMEN'S PER HALL, HANDICAPPED WC, EACH FOR MEN AND WOMEN PER HALL. HALL W5: 4 MEN'S AND 4 WOMEN'S 8

9 Hall Specifications (Halls W1 to W5) GENERAL INFORMATION 9

10 Technical Specifications (Halls E1 toe7) GENERAL INFORMATION Facilities ACCESS FOR VISITORS SPACE (GROSS) EXHIBIT LOADING ACCESS FLOOR POWER POWER SUPPLY COMPRESSED AIR LIGHTING HEIGHT HANGING POINT WATER SUPPLY DRAINAGE FIRE PROTECTION AIR-CONDITIONING VENTILATION TELEPHONE INTERNET SECURITY SYSTEM BROADCASTING SYSTEM EMERGENCY LIGHTING TOILET Hall E1 E7 2 GLASS DOORS AT WEST SIDE OF EACH HALL 11,500 SQM EACH HALL E1-6, HEIGHT LIMIT 4M(H), 4.8M(W), E1-DOOR 3, HEIGHT LIMIT 6M(H), 4.8M(W) FOR THE BIGGEST. SOLID CONCRETE, INDOOR LOADING CAPACITY AT 3 TONS/SQM, OUTDOOR LOADING CAPACITY AT 5 TONS/SQM 3000KW/HALL (E1,E2), 3000KW/HALL (E3,E4), 3000KW/HALL (E5,E6) 3-PHASE, 5-LINE, 380V/220V, 50HZ LOWER THAN 10 BAR LOWER THAN 10 BAR, VARIOUS OUTLETS AT 10MM(D), 19MM(D), 25MM(D) 250LX 11M TO 17M FOR IMMOBILE BOARD MADE OF LIGHT MATERIAL, 200KG(MAX.) OR BELOW PER POINT VARIOUS OUTLETS AT 15MM(D), 20MM(D), 25MM(D) EACH OUTLET AT 100MM(D) AUTOMATIC FIRE SPRINKLER, DETECTION & ALARM SYSTEM WITH RISER & HOSEREEL, PORTABLE FIRE EXTINGUISHERS, HYDRANT EXISTING EXISTING LOCAL TELEPHONE LINE (LDD), DOMESTIC TELEPHONE LINE (DDD), INTERNATIONAL TELEPHONE LINE (IDD) CABLE BROADBAND NETWORK 1-10M, IP ADDRESS (NO WIRELESS AND ISDN) 24 HOUR SECURITY PATROL, CENTRAL VIDEO SURVEILLANCE AND SENSOR ALARM SYSTEM AVAILABLE AVAILABLE 3 MEN'S AND 3 WOMEN'S PER HALL, 2 HANDICAPPED WC PER HALL(E2, E3, E4, E5, E6) 1 HANDICAPPED WC (E1) 10

11 Hall Specifications (Halls E1 toe7) GENERAL INFORMATION 11

12 Technical Specifications (Halls N5) GENERAL INFORMATION Facilities ACCESS FOR VISITORS SPACE (GROSS) EXHIBIT LOADING ACCESS FLOOR POWER POWER SUPPLY COMPRESSED AIR LIGHTING HEIGHT HANGING POINT WATER SUPPLY DRAINAGE FIRE PROTECTION AIR-CONDITIONING VENTILATION TELEPHONE INTERNET SECURITY SYSTEM BROADCASTING SYSTEM EMERGENCY LIGHTING TOILET Hall N5 2 GLASS DOORS AT SOUTH SIDE OF EACH HALL 14,200 SQM EACH HALL 5 DOORS AT EAST/WEST SIDE OF EACH HALL, DOOR 3, 8 HEIGHT LIMIT 5.3M(H), 7.2M(W) FOR THE BIGGEST. OTHER DOORS HEIGHT LIMIT 5.0 M(H), 4.0M(W) SOLID CONCRETE, INDOOR LOADING CAPACITY AT 3 TONS/SQM, OUTDOOR LOADING CAPACITY AT 5 TONS/SQM 6000A 3-PHASE, 5-LINE, 380V/220V, 50HZ LOWER THAN 10 BAR LOWER THAN 10 BAR, VARIOUS OUTLETS AT 10MM(D), 19MM(D), 25MM(D) 250LX 11M TO 13M FOR IMMOBILE BOARD MADE OF LIGHT MATERIAL, 200KG(MAX.) OR BELOW PER POINT VARIOUS OUTLETS AT 15MM(D), 20MM(D), 25MM(D) EACH OUTLET AT 100MM(D) AUTOMATIC FIRE SPRINKLER, DETECTION & ALARM SYSTEM WITH RISER & HOSEREEL, PORTABLE FIRE EXTINGUISHERS, HYDRANT EXISTING EXISTING LOCAL TELEPHONE LINE (LDD), DOMESTIC TELEPHONE LINE (DDD), INTERNATIONAL TELEPHONE LINE (IDD) CABLE BROADBAND NETWORK 1-10M, IP ADDRESS (NO WIRELESS AND ISDN) 24 HOUR SECURITY PATROL, CENTRAL VIDEO SURVEILLANCE AND SENSOR ALARM SYSTEM AVAILABLE AVAILABLE 3 MEN'S AND 3 WOMEN'S PER HALL, 12

13 GENERAL INFORMATION Hall Specifications (Halls N5) 13

14 The Technical Regulations contain the legally binding text and are binding in all legal issues that involve this document. B1. General The rules governing participation in ITMA ASIA + CITME 2014 have been defined by the Owners and the Organiser with the intention that all exhibitors will experience a safe and commercially successful exhibition. In order to achieve this goal, all exhibitors must abide by these rules. ITMA ASIA + CITME 2014 is the world s premier exhibition for the entire textile chain. It has a reputation of attracting exhibitors and visitors of the highest calibre. In order to maintain and uphold this reputation, it is important that the presentation of the exhibition is of the highest standard. These regulations aim to ensure that the ideals of ITMA ASIA + CITME 2014 are maintained, while at the same time allowing exhibitors to project their corporate personality and products to the fullest. Exhibitors should also note that the exhibition is open to trade exhibitors and visitors only. Minors aged 16 years and below will not be admitted into the exhibition B2. Address and Correspondence ITMA ASIA + CITME 2014 will be held in the halls of Shanghai New International Expo Centre, hereafter called The Venue, from Monday 16 June to Friday 20 June 2014 (both dates inclusive). Beijing Textile Machinery International Exhibition Co., Ltd (BJITME), hereafter called The Organiser, has been authorised to organise ITMA ASIA + CITME 2014 within the framework of the General Regulations and all the rules and regulations of ITMA ASIA + CITME For all questions relating to the Technical Regulations and Service Forms, exhibitors should address their correspondences to the ITMA ASIA + CITME 2014 Operations Centre as follows: Operations Centre: Pico Creative Center, Shunxing Road, Shunyi District, Beijing Postcode Tel: days x 24 hours service number: Fax: opscenter2@bjitme.com Contact Person: Miss Yi Da Technical Service Provider: Beijing Pico Exhibition Service Co., Ltd. Pico Creative Center, Shunxing Road, Shunyi District, Beijing Beijing Tel: Fax: days x 24 hours service number: Direct Line: haifeng.yu@cn.pico.com Contact Person: Mr. Yu Haifeng 7 days x 24 hours service number: Direct Line:

15 Contact Person: Mr. Chen Long 7 days x 24 hours service number: Direct Line: ophelia.luo@cn.pico.com Contact Person: Miss Ophelia Luo Onsite Logistics Contractor: Expotransworld Ltd (hereafter referred to as OLC ) Operations Contact: Expotransworld Ltd Room , 7th Floor, Star House, 3 Salisbury Road, Tsimshatsui, Hong Kong 7 days x 24 hours contact no.: Tel: (International Exhibitors); (China Exhibitors) Fax: (International Exhibitors), (China Exhibitors) itmaasiacitme@expotransworld.com Contact Person: Ms. Olivia Xie Exhibitors should always communicate via to speed up the response time, and the stand number must always be indicated in all correspondence and communications. Exhibitors in the following countries must send a copy of all correspondence exchanged with the ITMA ASIA + CITME 2014 Operations Centre to their respective national association of CEMATEX. Addresses are given in Article A6 of the General Regulations : BELGIUM FRANCE GERMANY ITALY NETHERLANDS SPAIN SWEDEN SWITZERLAND UNITED KINGDOM B3. Service Forms The entitlements stated in Article A11 of the General Regulations are free of charge to exhibitors provided that the ITMA ASIA + CITME 2014 Service Team receives the exhibitors service forms either online or hardcopies, by the stipulated deadline. All compulsory service forms must be submitted. Receipt of forms after the deadline will be subject to a penalty surcharge (see Article B6 of the Technical Regulations ). Service forms circulated to exhibitors: 10 January 2014 Deadline to return ALL service forms: 14 March 2014 Forms must include the following: The exhibitor s name, the hall and the stand number The signature of the person in charge, the company s stamp and the date Contact person and details 15

16 B3.1 Service Forms Checklist Forms Description Closing Date Summary Form Summary of Service Forms Form 1 Machinery Layout and Stand Construction Form 1A Shell Scheme Package Form 1B Special Design Stand Construction for Single Storey Stand Form 1C Special Design Stand Construction for Double Storey Stand Form 2 Free Electricity for Lighting and Power Form 2A Additional Electricity for Lighting and Power Form 2B Light Fittings and Accessories Form 2C Electrical Fittings and Accessories Form 2D Electrical Work 14 March 2014 Form 3 Free Water and Drainage Form 3A Additional Water and Drainage Form 4 Compressed Air Form 5 Hanging / Rigging Points Form 6 Stand Security Service Form 7 Meeting Rooms Form 8 Badge Reader Rental Form 9 Telephone, Fax and Internet Access Form 10 Exhibitor Badges, Installer Passes and Service Passes Form 11 Overtime Request 1400 hours on the day concerned Form 12 Furniture and Floral Decorations Form 13 Carpeting Form 14 Temporary Personnel Form 15 Declaration of Risks Form 16 Removal of Demonstration Waste Materials Form 17 Move In / Move Out Schedule (Exhibits Only) Form 18 Equipment for Set Up / Dismantling Period Form 19 Additional Equipment for Set Up / Dismantling Period (Non- Exhibits) Form 20 Demonstration Consumables Delivery Form 21 Storerooms 14 March 2014 Form 22 Car Parking Form 23 Exhibitor Invitation Letter for Visa Application Form Form 24 General Regulations for Advertising Form 24A Advertising in Exhibition Catalogue Form 24B Onsite Marketing Opportunities Form 25 Insurance Form 26 Intellectual Property Rights Protection Declaration Form 27 Letter of Undertaking Dismantling Form 28 Letter of Responsibility for Safety Construction Form 29 Catering Services ( Compulsory) 16

17 B4. Onsite Management A Hall Manager will be dedicated to each exhibition hall, with a team of bilingual (English and Chinese) service providers to advise exhibitors on services available to them, and on regulatory and other operational issues. All exhibitors and/or their contractors are requested to report to the ITMA ASIA + CITME 2014 Operations Centre when they arrive onsite and before the commencement of any activity. B5. Exhibition Stand Management The Stand Manager Exhibitors, via the person in charge of the stand The Stand Manager, are responsible for informing staff and service providers working on their stands of the applicable regulations, and for providing them with the relevant copies of these regulations. Exhibitors are responsible for ensuring compliance with and application of the regulations on their stands. Exhibitors are responsible for damages and losses caused to any individuals, or property, by their staff or by their contractor, equipment, objects or machines used on the premises of The Venue. Exhibitors must grant free access to all stand equipment and premises to staff or representatives of The Organiser, Co-Organiser, the ITMA ASIA + CITME 2014 Operations Centre and their contractors, as well as to the Owners and their representatives. B6. Payments, Deadlines and Surcharges B6.1 All service forms must be duly completed and received by 14 March The respective invoice will be issued within 14 working days for immediate payment. All services must be paid in full before the exhibitor may access the halls. B6.2 A surcharge of 25% will be imposed on orders not received by the deadline of 14 March 2014 but on or before 31 May Late orders, modifications or payments received after 14 March 2014 are subject to stock availability. The Operations Centre cannot be held responsible for any damages resulting from these measures. B6.3 All orders made after 31 May 2014, including orders made on-site, will be considered late and a surcharge of 50% will be applicable. B6.4 A surcharge of 5% will be imposed on services which are subsequently changed after 14 March B6.5 Request for special technical services via quotation must be received by 28 February The quotation will be issued by 14 March If the quotation is accepted by the exhibitor, full payment must be made upon receipt of the invoice. Late payments will be surcharged by 25% after 7 working days from the invoice date. B6.6 Services which are cancelled before 9 May 2014 will be reimbursed at 50%. Services cancelled on and after 9 May 2014 will not be reimbursed. The exhibitor is still liable for the 50% cancellation charge if payment has not been made to the Operations Centre. B6.7 If the exhibitor fails to pay by the stipulated date, the exhibitor will be penalised from the day on which payment was due. The rate of penalty will be charged at 1% per month. 17

18 B6.8 If the exhibitor fails to pay any outstanding balance of invoices, the organiser of such future events reserves the right to insist on 100% stand rental payment with the form Application for Admission and Rental Contract for Space for any future ITMA, ITMA ASIA and CITME branded events. No services will be provided until payment has been cleared in the bank accounts of the Operations Centre. B7. Payment Methods Exhibitors should pay the same amount as the quotation in RMB according to the exchange rate on the day that the payment is remitted via the following payment mode: Pre-site Orders On-site Orders Telegraphic Transfer Credit Card Bank Draft Cash Exhibitors and/or their appointed stand contractor must ensure that they pay all bank charges relating to bank transfers and clearing of bank drafts. Otherwise, they will be invoiced for the unpaid bank charges. a) Payment of all services other than services offered by the OLC must be remitted to the TSP s Bank Account: 18 Payment in RMB or USD Beneficiary Beijing Pico Exhibition Service Co., Ltd. Name: Account Number: Name of Bank: Standard Chartered Bank (China) Co., Ltd. Beijing Branch Address: Floor 12, Standard Chartered Bank, World Financial Center, No. 1, East Third Ring Middle Road, Chaoyang District, Beijing b) Payment for services ordered and any other services offered by the OLC must be remitted to the OLC s Bank Account: Payment in RMB Beneficiary: Expotransworld Ltd. (Shanghai) Name of Bank: China Construction Bank Shanghai Branch Liuli Sub Account No.: Beneficiary Tel.: Payment in USD Beneficiary: Expotransworld Ltd Name of Bank: The Hong Kong and Shanghai Banking Corp Ltd. (1 Queen's Road Central, Hong Kong) Account No.: Swift Code: HSBCHKHHHKH Beneficiary Tel.: B8. Performance Bond and Penalties A performance bond must be paid to the TSP by all exhibitors appointed stand contractor or exhibitors building their own stands. This performance bond is a refundable deposit which must be paid by 9 May The performance bond is calculated on the basis of stand area. Payment details can be found in the relevant service forms.

19 The performance bond is levied in order to ensure that the rules and regulations are abided by and to cover any damages arising directly or indirectly from any infringement. The performance bond will be refunded in full within 45 days of the completion of the stand dismantling, provided that the stand dismantling is completed on time (by 1600 hours on 23 June 2014 and no infringement is made during the stand construction, exhibition and stand dismantling periods. The performance bond will not be refunded onsite. The performance bond will also be deducted from any cost incurred by the ITMA ASIA + CITME 2014 Operations Centre if the exhibitor or his stand contractor leaves waste generated during the stand set up or dismantling periods in the halls and does not dispose of it correctly. Excluded from the free removal of waste covered by the square metre price quoted (see Article A11 of the General Regulations ) are stand structures, stand components, floor coverings, machines and machine parts. If the performance bond amount is insufficient to cover the cost of the damages, the TSP will invoice the exhibitor the balance amount after deducting the performance bond amount. All bank charges in relation to the Performance Bond shall be borne by the exhibitor Exhibitors and their appointed stand contractor must sign the Letters of Responsibility for the Safety Construction before move-in. Penalties for Infringements Exhibitors or their appointed stand contractors infringing the regulations such as early stand dismantling, stand exceeding the stand height limit, exhibiting non-admissible exhibits and protruding of stand structure into the aisle space etc will be liable for penalties as follows: Stand Area Penalty for Infringement (RMB) / Stand 200 sqm and below 3, sqm to 300 sqm 6, sqm to 500 sqm sqm and above 12, Exhibitors must still correct the infringements after paying the penalties for infringements. Failure to do so may result in the Organiser turning off the power supply or closing the stand until the infringements have been rectified. B9. Stand Set Up, Stand Dismantling and Exhibition Period The schedule for stand set up, stand dismantling and exhibition period for exhibitors is as follows: Stand Set Up Exhibition Period Dismantling Date 9-15 June June 20 June (handcarried June 23 June (Year 2014) items Only) Opening Hours Closing Hours For general safety reasons, the halls and the exhibition grounds are closed outside these times. Exhibitors who need to work outside these hours must apply in writing by 1400 hours on the day concerned to the ITMA ASIA + CITME 2014 Operations Centre office in the hall. Exhibitors will be charged an hourly rate for working outside the official hours. (See Service Form 11 Overtime Request for details). No overtime request will be allowed on 20 June Should there be a requirement of electrical supply during any overtime, exhibitors will be charge the relevant electricity consumption. 19

20 B9.1 Stand Set Up Set up will commence at 0900 hours on 9 June 2014 and must be completed by 1800 hours on 15 June The evening of 15 June 2014 is reserved for cleaning, aisle carpeting and placement of floral and garden items and therefore exhibitors must complete their stand set up by 1800 hours on 15 June Service requests can be made from 0900 hours to 1800 hours (electrical, compressed air, etc). Extensions to the indicated times may be possible in cases where assembly is complicated or in extenuating circumstances. Such extensions require authorisation from the ITMA ASIA + CITME 2014 Operations Centre. All delivery and stand construction vehicles must be removed from the halls and from the loading areas by 1800 hours on 15 June Vehicles requiring access to the halls or loading areas must obtain an access pass from the OLC. Vehicles that stay beyond the time allowed by the OLC will be removed by The Organiser at the risk and expense of the exhibitor concerned. In the event stand construction is not started by 1200 hours on 15 June 2014, and is deemed by The Organiser that stand construction will not be completed by 1800 hours on 15 June 2014, The Organiser reserves the right, after giving prior notice, to make other use of the stand space without any compensation to the exhibitor. The Organiser will submit a registered or handdelivered letter to the exhibitor, stating the reasons, and such a letter will constitute simultaneously a withdrawal of admission and termination of the Rental Contract by The Organiser. Such action will not relieve the defaulting exhibitor of his liability for stand rental charge, services and installations provided. Machinery and equipment will be delivered to the stands according to the schedule drawn up by the ITMA ASIA + CITME 2014 Operations Centre, in accordance with the details given by exhibitors on the service forms. B9.2 Exhibition Period See Article B9 for the opening hours of the halls. B9.3 Stand and Exhibits Dismantling Stands may only be dismantled from 21 June Only hand-carried items (accessories, computers, advertising documents, etc) can be removed on 20 June 2014 between the period of 1800 hours and 1900 hours. Exhibitors who dismantle their stand equipment, graphics, displays, or remove hand-carried items before 1800 hours on 20 June 2014 or who leave their stands unmanned during the opening hours of the show will be charged a penalty by The Organiser. The penalty amount is stipulated under B8 Performance Bond and Penalties. This amount will be taken from the performance bond. If the performance bond is insufficient, an invoice will be sent to the exhibitor for the balance amount payable. All costs incurred for the above as well as the risks of theft, loss and damage will be borne by the exhibitor. See Service Form 27 Letter of Undertaking Dismantling. 20

21 Exhibitors must apply for exit permits from the ITMA ASIA + CITME 2014 Operations Centre office before 20 June 2014 in order to remove hand-carried items (accessories, computer, advertising documents etc) from the halls from hours. Exit permits will be given to exhibitors once all invoices have been fully paid. A copy of the exit permit must be submitted to the hall security officers for verification. Stand and exhibit dismantling must be completed by 1600 hours on 23 June 2014 at the latest. By the end of the dismantling period, the exhibitor is obliged to clear his stand completely of all stand building material, exhibits and all other items, and he must restore the stand area to its original state. Any material remaining on the stands after this time will be removed and disposed of by The Organiser at the expense of the exhibitor. Exhibitors shall relinquish any claims against The Organiser, ITMA ASIA + CITME 2014 Operations Centre and their contractors regarding such removals, or other consequences, as well as any losses or damages. B10. Exhibition Stand Approval B10.1 Submission of Plans All exhibitors must submit a set of scale plans of their exhibition stand (including machinery layout) to the ITMA ASIA + CITME 2014 Operations Centre by 14 March This must be prepared in accordance with the examples and symbols illustrated in the document accompanying the service forms and must include detailed technical plans using a scale (depending on the size of stand) of 1:20 or 1:50. For all single and double storey stands, with structure higher than 4.4 meters or having structures that covers more than 50% of the total stand area must submit drawings to be endorsed by a Grade A National Registered Structural Engineer In accordance to fire safety bureau regulations, the top most ceiling of the stand must be at least 50% open (See also Article B11.2). Single storey stands with the following specifications must also submit additional elevation drawings: Exceeding 50 square metres Higher than 3.2 metres With stage or platform more than 0.5 metre in height from the hall floor level if access is by means of steps With bridges, stairs, cantilever roofs, galleries etc. Additional structure plan and elevation drawings must be submitted for all double storey stands. See Article B11.7 on double storey for further information. Exhibitors are reminded that all stand plans must be submitted either online or through hardcopies. All plans/drawings must contain the following data: a. Number of the form to which they refer b. Legal name of the exhibitor c. Hall and stand numbers d. Stand number of neighbouring stands e. Indication of the scale used f. Indication of entrances to the stand 21

22 g. Reference number and legend of the exhibits, specifying which are to be demonstrated and in operation h. Height of all machines and stand fitting items, including walls and stand structure. i. Date j. Detailed information on the stand fitting materials being used k. Location of technical services (electrical, water, compressed air, telecommunications, etc) l. Author of the calculations and full contact details All drawings must indicate the dimensions of the beam and columns as well as the specifications and dimensions of all materials used for the structure. Plans and drawings will be checked by the ITMA ASIA + CITME 2014 Operations Centre for compliance with the regulations. B10.2 Stand Plan Approval Stand plan approval will be sent to exhibitors within one month, from the date the service forms a re received by the ITMA ASIA + CITME 2014 Operations Centre, provided that the stand plan subm issions are complete and in good order. If exhibitors wish to receive early stand approval (i.e. earlier than the official date of 8 April 2014), they are strongly recommended to submit their service forms to ITMA ASIA + CITME 2014 Operations Centre before the deadline of 14 March Exhibitors whose stands are not approved will be notified and advised by the ITMA ASIA + CITME 2014 Operations Centre on steps to be taken to achieve compliance. Exhibitors will be notified in writing by 8 April 2014 when their stand has been approved, and one set of plans/drawings will be returned to the exhibitor/stand contractor with the stamp of approval. Exhibitors and contractors have to construct their booth in accordance with the approved plan and to ensure safety. B10.3 Extent of Liability If the exhibitor or the stand contractor he appoints does not comply with the above stand construction regulations, he is liable for any damage resulting from violation of these regulations. Moreover, the exhibitor or the stand contractor he appoints agrees to exempt The Organiser, Co- Organiser and the Owners of the show from all claims by third parties that may be asserted due to violation of the stand construction regulations. B11. Regulations for the Construction of Stands B11.1 General Exhibits must be arranged to attract the attention of visitors. In order to achieve the best possible overall effect, stands must be constructed in compliance with the Technical Regulations. Onsite, no construction of an exhibition stand will be permitted unless prior approval has been granted. The ITMA ASIA + CITME 2014 Operations Centre will check that stand fittings are constructed in accordance with previously approved designs. If there is any deviation which contravenes the regulations stipulated in these Technical Regulations or which violates legal provisions, the ITMA ASIA + CITME 2014 Operations Centre is entitled to stop all work on stand construction. A warning will be issued to these exhibitors (in writing by hand-delivered letter), requesting that the necessary steps be taken in order to comply with the regulations. 22

23 If after having received a second warning the exhibitor still contravenes the regulations, the ITMA ASIA + CITME 2014 Operations Centre is entitled to terminate the power to the stand and to close it down. B11.2 Style, Standard of Presentation, Dimensions The design and equipping of a stand, as well as any necessary construction work, is the responsibility of the exhibitor. The ITMA ASIA + CITME 2014 Organiser requires that the following criteria to be adhered to: All technical and safety regulations must be met, as defined in these Technical Regulations and in the service forms. Exhibitors and assembly personnel promise to abide by, and ensure that their contractors and sub-contractors also abide by, current legislation with regard to the prevention of occupational hazards which may apply to the work which they or their contractors and/or subcontractors will be carrying out. Anyone working in The Venue must be in possession of a working pass. To obtain the working pass, exhibitors must complete the relevant form. Once the pass has been issued, it must be worn in a visible place and it should be noted that it is personal and non-transferable. Every stand must, as a minimum, have a floor covering and storage facility (e.g: cabinets, storerooms). Exhibitors with neighbouring stands must build their own dividing wall. The finishing of the stand fitting must be of the same quality on all sides (including the sides which overlook the aisles and/or neighbouring stands). The side facing the neighbouring stand must not bear any logos or trademarks of the exhibitor. Logos and trademarks of exhibitors on stand fitting, banners or any promotional materials on the sides facing the neighbouring stands are allowed if the stand fitting, banner or promotional material is set back at least 1m from all boundaries of the stand, or a written approval from the neighbour is obtained by the exhibitor and submitted to the Organiser. It is recommended that exhibitors exchange information with their neighbours to avoid conflict at the time of the exhibition. Sample of materials to be used on all sides, including the sides overlooking the aisles and/or neighbouring stands, may be requested by the ITMA ASIA + CITME 2014 Operations Centre to be submitted together with the stand plans for approval. Every visitor must have free access to the exhibits. All exhibits must be visible by a person standing in the aisles and must be shown in accordance with the safety regulations. No walls or cabins can be built along more than 50% of the length of each open side. This applies to all exhibitors (shell scheme packages and special stand construction) A wall is defined as an upright structure over 1.25 metres high and which is not fully transparent, ie, a solid wall, fabric, graphic panels, pop-up displays etc. 23

24 Exhibitors with single storey stands can cover up to 100% of the open side, provided clear glass, perspex or any other 100% see through materials are used. Similarly, exhibitors can cover 100% on any of their open sides with walls or railings NOT higher than 1.25 metres or if the wall is set back by at least 1.5 metres. See Article B11.7 for double storey stands. Exhibitors must ensure there is clear visibility on both sides of the wall at all times. Single storey stands are permitted to build a pelmet along the full length of the open side, as well as a railing or wall not higher than 1.25 metres, as long as the opening in between the pelmet and the wall is at least 0.75 metres high and is at a height which allows visibility into the stand. This opening can only be closed with 100% see through material. See below for illustration. For this type of design, there can be no solid walls or cabins built on the same open side. See Article B11.7 for double storey stands. Exhibitors are advised to make the necessary adjustments on their exhibits for machine demonstration if they are particularly sensitive to air flow from the Venue s air conditioning system as the Venue will not be able to adjust the vents to suit individual needs. Stand construction, the installation of materials to be exhibited and poster supporting structures must be sufficiently stable to ensure public safety. Platforms open to the public that are elevated more than 0.5 meter must be surrounded by a handrail at least 0.9 meter high. Single storey stands with structure higher than 4.4 meters or having structures that covers more than 50% of the total stand area must seek special approval from the ITMA ASIA + CITME 2014 Operations Centre. (See Article B10.1 of the Technical Regulations Submission of Plans). It is strictly forbidden to encroach on aisles with any exhibit or stand fitting elements or plasma display screens or electronic systems, except wall mounted spotlights. Stand construction (including double storey stands) must not exceed 6 metres in height from the ground. Stand and exhibit inscriptions, logos and trademarks must not exceed the maximum height of 6 metres (measured from the ground to the top of the inscription, logo and trademark). If banners/logos or promotional materials are hung from the ceiling of the halls using rigging, the top of the banner must not be any higher than 6 metres from the ground. It is very important that exhibitors indicate the height of all exhibits and stand fitting (including walls) on their stand plans to avoid delays in stand approval. Air conditioning compressor is not allowed inside the hall. Exhibitor should seek approval from ITMA ASIA+ CITME 2014 Operations Centre on appropriate placement of compressor outside the hall. Open corners of stand floors and platforms must be rounded or angled, if not protected by heavy exhibits, to avoid sharp corners and tripping hazards. Platform edges must be fully highlighted and the use of the platform must be included within the risk assessment form. 24

25 All lighting must be arranged in such a way as to avoid any disturbance to visitors and neighbouring exhibitors. Strobe and other flashing lights are not permitted. In accordance to fire safety bureau regulations, the top most ceiling of the stand must be at least 50% open; fully enclosed ceiling is strictly prohibited. For double storey stands, exhibitors may cover their stands with a false ceiling of non-flammable material on the lower floor unit as long as the fire and safety regulations are always respected. For the lower floor unit of a double storey stand any area with covered ceiling shall be provided with portable powdered fire-fighting sprinkler balls. A minimum of one such device must be provided for every 8 square metres of covered ceiling area. It is permitted to present videos, films and presentation slides with sound, however the sound levels must be moderated to avoid any disturbance to visitors and neighbouring exhibitors. For booth constructions with glass panels, only approved safety glass should be used and the panels have to be secured and installed safely. Indication or signs should be provided to prevent people from walking into the glass. For booth structures with steel columns; the diameter of the column should not be smaller than 100mm, the base of the column should be welded to a steel base plate and the top part of the column should be welded with steel flange to reinforce the column support for safety. Any booths with high wall, the wall should be at least 120mm thick and the wall should be directly connected to the floor. Booth construction materials used must be approved material by relevant authorities. The temporary structural materials used must comply with the local fire safety bureau and environmental protection requirements. Booth structural column or pipe thickness must not be thinner than 0.8 meters. No rusty tube or pipe is allowed for structure column support. B11.3 Floor Marking The ITMA ASIA + CITME 2014 Operations Centre will measure out the rented space and mark the corners of the stand on the floor of the hall prior to the stand set up period. It is essential that the exhibitor s stand remains within the marked boundaries. B11.4 Stand Numbering The ITMA ASIA + CITME 2014 Operations Centre will provide each stand with a uniform stand sign indicating the name of the exhibitor and its hall and stand number free of charge. The sign must be displayed at the stand in a clearly visible manner. It may only be removed with the prior consent of The Organiser. B11.5 Disturbance Due to Exhibition Goods Exhibition goods that, by virtue of their appearance, smell, noise, vibration or similar characteristics, cause significant disturbance to the running of the event, and place event participants or third-party objects at considerable risk or impinge upon them, are to be removed immediately at the request of the ITMA ASIA + CITME 2014 Operations Centre. The exhibitor concerned is obligated even if he has indicated such characteristics in his application and his application was approved. 25

26 Should the exhibitor fail to meet his obligation by not immediately removing the exhibition goods causing the disturbance, The Organiser is entitled to remove the exhibition goods concerned at the expense and risk of the exhibitor or close down his stand without the exhibitor being entitled to claim damages from The Organiser. In such cases, The Organiser decides when the stand that has been closed down must be dismantled. B11.6 Material Specifications Test certificates for the various classes of building materials and the required material characteristics must be supplied by the exhibitor. Flammable materials may not be used for the construction or assembly of stands. The materials employed must not emit large volumes of smoke. B11.7 Double Storey Stands, Platforms, Ascents and Bridges Double Storey Stands Double storey stands are permitted provided that the minimum area of the ground floor is 50 square metres and the minimum length of any side of the ground floor area is at least 5 metres. Double storey stands are also subject to all the regulations contained in Article B11.2 as well as the following: The permissible occupant load of the upper floor shall be based on the ratio of one person to 1.5 square metres. A notice in 25 mm plain block letters indicating the limitation of occupant load must be conspicuously positioned at the head of the staircase. The stairs railing cannot be lower than 1.05 metres. Any open area on the first floor of the stand must be installed with 0.5 metre height anti-shake plank. In order to prevent the object (such as glasses) from sliding down from the railing, the top of the railing must be in a curved shape. Railings and support must be designed to ensure that the handrail is level and able to withstand imposed force of 1 kn/m. Stairs must be at least 1 metre in width and must have a handrail. They must have a handrail on both sides if they are wider. Staircases over 2.4 metres in width must have an additional central handrail. A continuous handrail must be provided when there are two or more risers. Staircase tread must not be smaller than 220mm in depth and riser should not higher than 180mm. Any area with covered ceiling on the lower floor unit shall be provided with portable powdered fire-fighting sprinkler balls. A minimum of one such device must be provided for every 8 square metres of covered ceiling area. The top most ceiling of the booth must be at least 50% open; fully enclosed ceiling is strictly prohibited The design of the double storey stand must incorporate exit signs, emergency lighting and stairway lighting at prominent locations and along stairways. It must also take into consideration the installation of barriers to prevent the falling of persons and objects during set up and dismantling. Any glass used on the second storey must have a minimum thickness of 0.5 cm and must be laminated. Double storey stand platform or deck must not be installed with any overweight exhibits. 26

27 Platforms, Ascents, Bridge Exhibitors wishing to build a platform or stage over 0.5 metre high must also seek prior approval from the ITMA ASIA + CITME 2014 Operations Centre. All stands with accessible platform higher than 5 cm must have an access ramp. The slope of any ramp must be uniform and no steeper than 1:10. Level landings shall be provided at the top and bottom of ramps and any intermediate position where exit doors open on to them. The minimum width of the ramp must be 1 metre. This slope must be within the stand and must not protrude into the aisle. Application for Planning Permission for Double Storey Stands, Platforms, Ascents and Bridges Double storey stands, platforms, ascents and bridges can be constructed provided prior approval has been granted by the ITMA ASIA + CITME 2014 Operations Centre. An essential factor in the approval process is the effect the double storey stand, platforms, ascents and bridges will have on the design and transparency of the hall as well as on neighbouring stands. Exhibitors wishing to build double storey stands, platforms, ascents and bridges must submit detailed drawings and calculations of the proposed stand design, together with the service forms to the ITMA ASIA + CITME 2014 Operations Centre before 14 March Exhibitors are reminded that all stand plans must be submitted either online or through the submission of hardcopies. Calculations (structural, architectural, mechanical and electrical) must be produced and endorsed by a qualified engineer. Please contact the ITMA ASIA + CITME 2014 Operations Centre for assistance if required. The following must be submitted to the ITMA ASIA + CITME 2014 Operations Centre for approval for double storey stands, platforms, ascents and bridges: a. Distribution plans of construction (both levels for double storey stands) b. Calculations of the main structure which must include the following: - Full structural calculations of all build elements, taking into account the maximum floor loading of the exhibition floors - Details on the load transmission of pillars to the exhibition floor of any upper decks - Details on the maximum horizontal impact strength of any walling or handrail element (must be minimum 1 kn per m) - Author of the calculations, title, date of drawing and full contact detail The ITMA ASIA + CITME 2014 Operations Centre reserves the right to impose further requirements with respect to fire and safety precautions until such time as acceptance of the given stand has been granted. Once the stand has been approved, confirmation will be issued to the exhibitor, together with a copy of the stamped layout drawings. The cost of the design approval will be charged to the exhibitor. See Service Form 1C Special Design Stand Construction for Double Storey. 27