25th Silver Anniversary Annual Conference & Exhibition October Hyatt Regency Hotel, Port of Spain, Trinidad 2016 EXHIBITORS PACKAGE

Transcription

1 25th Silver Anniversary Annual Conference & Exhibition Ocber Hyatt Regency Hotel, Port of Spain, Trinidad 2016 EXHIBITS PACKAGE

2 HOTEL ACCOMMODATIONS Hyatt Regency Trinidad #1 Wrightson Road Port-of-Spain, Republic of Trinidad & Tobago Tel: CWWA Conference has reserved a block of rooms with special negotiated rates for our attendees. Reservations must be made by 9/30/16 receive the special rate. You are advised make your bookings directly with the Hotel by clicking a link below: Room without breakfast Room with breakfast TRANSPTATION Transportation is not provided by the hotel from the airport, however, you can contact the hotel concierge directly coordinate a taxi and pay directly or book the services your room. EVENT SERVICE PROVIDER Southex Event Management Company Independence Ave, San Fernando, Trinidad TEL / FAX WEB: Southex can be contact directly and all exhibirs will work independently with Southex for additional services enhance your exhibiting experience. A partial list of services is below: A/V equipment - LED Screens etc Decor elements Printing - Banners, flyer s, special design signs etc - these can also be mounted on the booth Plant rentals Cocktail tables, high chairs Srage cabinets Shelving for booths Special effect lighting Elevated flooring Large or Medium size Truss structures for special design booths Staffing/Models Cusms related issues Transportation ELECTRICITY REQUIREMENTS Included: Standard 110 supply with a double outlet plug and three spotlights in each booth. Southex can accommodate for 220v supply or 3-phase - you may incur an additional charge. Please contact Southex directly using the contact information above.

3 SHIPPING INFMATION - Cusms, Brokerage, Handling Southtex Event Management Company Independence Ave, San Fernando, Trinidad CONTACT: George Singh gsingh@southex.co.tt WEB: TEL / FAX MOBILE For all shipments origniating outside of the US, for your convenience, CWWA has arranged for Southex assist in the coordination of shipping logistics simplify the process of clearing cusms. The information provided within is for informational purposes only, please confirm all details directly with the Cusms Broker, Southex. All in-country shipments, you are also advised coordinate with Southex for tracking & receiving. 1. All items should be shipped and arrive the address below by September 21, MODERN LOGISTICS SERVICE INTERNATIONAL LLC 1800 NW 135TH AVENUE, SUITE 108, MIAMI, FL TEL CONTACT CONTACT NAME - PETER KHAN 2. CONSIGNEE Solid Waste Management Company of Trinidad and Tobago (SWMCOL) 34 Independence Square Port of Spain Trinidad Tel: (868) Fax: (868) REQUIRED FMS ARE ATTACHED WITHIN. These forms MUST be accompanied by a commercial invoice and packing list. 4. All fees for Brokerage are stated below and can be explained further by the Southex Representative: The rates for brokerage services per shipment are as follows: First $25, TTD 2.0% Next $100, TTD 1.5% Next $125, TTD 1.0% Remaining TTD 0.50 Administrative Charge $2, TT per shipment Note: (a) To provide charges per shipment, we will require the C.I.F. value. (b) Each client is responsible for payment of their invoice - Frieght, Brokerage, Duties, Vat and transport srage area. The above charges do not include any third party costs. Client is responsible for any charges incurred for importation/exportation of their cargo. CWWA CANNOT GUARANTEE THE WAIVER OF DUTIES AND VAT BY TRINIDAD CUSTOMS BUT THE CONFERENCE

4 EXHIBIT BOOTH LAYOUT/ARTWK REQUIREMENTS STANDARD BOOTH 10 x 10 9 panels 1 back/2sides Panel Dimensions 3.28 x 8 (9) panels each 3.28 x 8 Full Back (3 panels) 9.84 x 8 2 Full Sides (3 panels each) 9.84 x 8 10 x 6 7 panels 1 back/2sides Dimensions x8 (7) panels 3.28 x 8 each Full Back (3 panels) 9.84 x 8 2 Full Side (2 panels) 6.56 x 8 10 x 10 Corner Option 6 panels 1 back/side Dimensions 3.28 x8 (6) Panels 3.28 x 8 each Full Back (3 panels) 9.84 x 8 1 Full Side (3 panels) 9.84 x 8 10 x 6 Corner Option 5 panels 1 back/side Dimensions 3.28 x8 (5) panels 3.28 x 8 each Full Back (3 panels) 9.84 x 8 1 Full Side (2 panels) 6.56 x 8 Company name plate provided. When installing graphics please use the following guidelines: DO NOT USE: staples, glue guns, double stick tape or tacks. YOU CAN USE: masking tape, scotch tape, WHITE double stick tape. Any damage vendor provided materials will be the responsibility of the assigned exhibir, not the Caribbean Water & Wastewater Association. TRUSS BOOTH Reserved for Sponsors - booths 1&2, 29&28, 9&10, 21&20 10 x 10 Actual Floor Dimensions 9 6 x 9 6 silver pipe and drape back/sides available only. 10 x 20 Actual Floor Dimensions 17 8 x 9 6 silver pipe and drape back/sides available only. TABLETOP BOOTH Available upon request, limited availability 6 table, silver tablecloth, truss frame with company name plate, black drapery. Click Here for Additional Booth Services

5 EXHIBIT SCHEDULE Oct. 24 Oct. 25 Oct. 26 Oct. 27 Oct. 28 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY TIME REGENCY I, II, III & FOYER REGENCY I, II, III & FOYER REGENCY I, II, III & FOYER REGENCY I, II, III REGENCY I, II, III & FOYER & FOYER 8:00 am 8:30 am 8:30 am 9:00 am 9:00 am 9:30 am 9:30 am 10:00 am 10:00 am 10:30 am 10:30 am 11:00 am 11:00 am 11:30 am 11:30 am 12:00 pm 12:00 pm 12:30 pm 12:30 pm 1:00 pm 1:00 pm 1:30 pm 1:30 pm 2:00 pm 2:00 pm 2:30 pm 2:30 pm 3:00 pm 3:00 pm 3:30 pm 3:30 pm 4:00 pm 4:00 pm 4:30 pm 4:30 pm 5:00 pm 5:00 pm 5:30 pm 5:30 pm 6:00 pm 6:00 pm 7:00 pm 7:00 pm 8:00 pm 8:00 pm 9:00 pm 9:00 pm 10:00 pm 10:00 pm 11:00 pm Exhibit Setup Welcome Reception Exhibit Hall & Trini Lyme & Break Canboulay (Cultural) Night Exhibit Hall & Trini Lyme & Break Caliente Caribe (Tastings) Exhibit Hall & Trini Lyme & Break Exhibit Hall Breakdown Awards Gala Dinner Exhibit Hall Breakdown

6 CARICOM (CARIBBEAN COMMON MARKET) Invoice Seller Sender (Name, Full Address, Country): Invoice Date and No. : Cusmer's Order No. : Other References: Buyer ( If other than consignee) Consignee (Name, Full Address, Country): Presenting Bank: Country of Origin Terms of Conditions of Delivery and Payment: Port of Loading: Country of final Destination Ship/Air/Etc. Currency of Sale: OTHER TRANSPT INFMATION Marks and Numbers Description of Goods Gross Weight Cube 0 m Specification of Commodities Net Weight Quantity Unit Price Amount No. of Packages (In Code and/or in Full) (kg) IT IS HEREBY CERTIFIED THAT THIS INVOICE SHOWS THE ACTUAL PRICE OF THE GOODS DESCRIBED THAT NO OTHER INVOICE HAS BEEN WILL BE ISSUED AND THAT ALL PARTICULARS ARE TRUE AND CRECT. FREIGHT OTHER COSTS (SPECIFY) INSURANCE EXPT CLERK SIGNATURE AND STATUS OF AUTHIZED PERSON TOTAL INVOICE AMOUNT