MARSHALS INSTRUCTIONS

Transcription

1 MARSHALS INSTRUCTIONS tm WA L E S R A L LYG B. C O M

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3 Contents 1. Changes for Who s Who on Dayinsure Wales Rally GB Roles and Responsibilities Helicopter Medical & Rescue Cover Security Incident Handling Event Schedules Safety Cars Stage Set-up Running Order Media Safety & Identification Spectator Safety Advice Forms Code of Conduct for Officials & Marshals Useful Phrases Remember Marshals Instructions Rally Office International Motor Sports Ltd Motor Sports House Riverside Park Colnbrook SL3 0HG Tel: +44 (0) Fax: +44 (0) rallyoffice@walesrallygb.com Website: Rally Headquarters Toyota Engine Manufacturing Division Tenth Avenue Deeside Industrial Estate CH5 2TW Tel: +44 (0) Rally Headquarters will be operational from Monday 1 October - Sunday 7 October 1

4 Marshals Instructions 1. Changes for 2018 The service park and scrutineering will continue to be located at Deeside in North Wales. Thursday 4 October The shakedown will take place, as usual, in Clocaenog Forest. The Tir Prince spectator stage will run to a very similar route to Friday 5 October The Clocaenog stage will be similar to the 2016 route and uses some parts of the Shakedown route. Brenig will be a combination of last year s Brenig and Alwen stages with additional asphalt and gravel sections. Penmachno was used in part on the 2013 event but will be much longer with asphalt sections joining different parts of the forest. The Slate Mountain stage is a short, gravel, spectator stage that will be run twice in quick succession at an existing tourist attraction. Saturday 6 October Myherin will use the 2017 route. Sweet Lamb Hafren will join the spectator section in Sweet Lamb into the forest roads of Hafren and will use many sections from Dyfi will be a shorter version of the 2016 stages (the reverse of last year) whilst Gartheiniog will be a shorter, but otherwise identical, route to Dyfnant, the live TV stage, will be a shorter version of the 2016 stage and will be run only once. Before the second run of Myherin there will be a regroup and tyre zone in Newtown. The tyre zone will move to a new location in the town. Sunday 7 October Elsi is a new gravel stage not used before in the WRC, whilst Gwydir will use most of the 2017 route before an asphalt section links into a new forest section. The Great Orme Llandudno stage will use the Great Orme road in the same direction as 2013 but with an additional section at the start, before ending with a section through the streets of Llandudno town centre. National Rally The popular National Rally will give crews in MSA regulation compliant vehicles the chance to compete on the Friday and Saturday stages with their own finishing ceremony in the Deeside Rally Village on Saturday afternoon. There will be 10 special stages offering over 85 competitive miles. Spectator Movement All Senior Officials, Stage Commanders, Sector Officials and marshals should try to ensure that there is NO spectator movement on the special stage route from 30 minutes before the first car is due. This is especially critical at the stage start and finish. We are asking all marshals to give a long blast on their whistle at 30 minutes before FCD in order that everyone is aware of how close the event is. This message will also be shared on social media prior to the event. 2. Who s Who on Dayinsure Wales Rally GB 2.1 Organisation Committee Keith Ashley, Tania Baker, Iain Campbell, Fiona Court, Alyn Edwards, Jonathan Gill, Penny Harvey, Andrew Kellitt, Alun Pritchard, Sue Sanders, Ben Taylor, Helen Waight. 2

5 2.2 Stewards of the Meeting Chairperson Timo Rautiainen Appointed by FIA Zrinko Grekurenko Appointed by FIA Rod Parkin Appointed by MSA Secretary to the Stewards Yvonne Gilli 2.3 FIA Delegates Sporting Delegate Safety Delegate Media Delegate Medical Delegate Technical Delegate Assistant Technical Delegates 2.4 Senior Officials Clerk of the Course Deputy Clerks of the Course Assistant Clerks of the Course Secretary to the Event Chief Safety Officer Spectator Safety Officer Chief Medical Officer Deputy Chief Medical Officers Chief Scrutineer National Press Officer Competitor Relations Officers 2.5 Event Officials Communications Co-ordinators Event Incident Co-ordinator Police Liaison Officer Radio Staffing Co-ordinator Reconnaissance Manager Results Officer RST Database Manager Arnaud Crepin Michèle Mouton Hayley Gallagher Dr Jean Duby Jérôme Toquet Karmo Uusmaa Lionel Berard Clément Clerc Luca Gibello Iain Campbell Andrew Kellitt (Event Co-ordinator) Sue Sanders (Event Safety Co-ordinator) Andy Jardine Keith Ashley (Regional Organiser Mid Wales) Alyn Edwards (Regional Organiser North Wales) Penny Harvey Charley Webber Andy Smith Dr Ben Shippey Dr Chris Press Dr Alaric Hicks Rab McDonald Jonathan Gill Jonathan Lord Gary Milligan Kevin Hughes Leanne Ritchie Phil Mostyn Paul Farley Bill Wilmer Jason Murphy Gary Nicholls Dominic Saunders Marshals Instructions 3

6 Marshals Instructions Safety Cars Co-ordinator Service Park Manager Staffing Officers Timekeeper Co-ordinator Training Officer Vehicle Co-ordinator Environmental Champion Phil Jones Steve Cridge Wenna Roberts Mark Wilkinson Sam Myers Tim Harding Alan Corns Alun Pritchard 3. Roles and Responsibilities Managing Director Clerk of the Course IMS Ltd Deputy Clerk of the Course Event Co-ordinator Deputy Clerk of the Course Safety Co-ordinator Chief Safety Officer Chief Medical Officer Regional Organisers & Radio Controllers Safety Cars Incident Officer Risk Official/ Manager & Spectator Safety Officer Licensed Rescue & Recovery Crews plus MIV Stage Doctors &/or Paramedics Stage Commanders Gold Silver Bronze Stage Safety Officers Stage Incident Officers Deputy Stage Commander Stage Marshals 3.1 Clerk of the Course Iain Campbell has overall charge of the event. He has overall responsibility for the safe running of the event through the deployment of experienced personnel. He will take all decisions relevant to the effective and safe running and control of the Rally. 3.2 Event Co-ordinator Andrew Kellitt has overall responsibility for the sporting aspects of the route and ensuring the event complies with all FIA requirements. He will deputise for the Clerk of the Course in all matters. He has responsibility for providing advice when required throughout the event. 3.3 Event Safety Co-ordinator Sue Sanders has overall responsibility for co-ordinating all safety matters on the event. She is responsible for the production of the safety plans and compliance with FIA requirements. She will deputise for the Clerk of the Course when necessary. 3.4 Chief Safety Officer Charley Webber has overall control of event safety. He is responsible for production of the rescue plan and the re-sourcing of the rescue and recovery teams. 4

7 3.5 Chief Medical Officer Dr Ben Shippey is responsible for, and has control over, all the medical personnel on the event. His Deputy is Dr Chris Press who will travel with the FIA Medical Delegate. 3.6 Event Incident Co-ordinator Phil Mostyn is responsible for collating all incident reports and ensuring that they are provided to the FIA Stewards and the Event Safety Co-ordinator. If necessary he will visit the site of an incident to complete the incident reporting process. 3.7 Spectator Safety Officer Andy Smith is involved in the planning and preparation of spectator safety areas and works with the Event Safety Co-ordinator to ensure the set-up of the stages is in accordance with the spectator plan. 3.8 Regional Organisers Keith Ashley and Alyn Edwards are responsible for large areas of the event including stages, service areas, road sections, car parks, etc. They liaise with all public services and local residents to ensure the Rally can take place with the support of the local community. 3.9 Radio Controllers Radio Controllers will work in Rally Headquarters (HQ) with the Clerk of the Course and Regional Organisers and will act as the liaison between the travelling/regional based personnel and the HQ staff Stage Commanders & Deputies The Stage Commander is responsible for the effective preparation; set-up and running of a Special Stage. He will be assisted mainly by the Deputy Stage Commander, Stage Safety Officer and any necessary Intermediate Safety Officer(s) Stage/Service Safety Officers The Stage (and Service) Safety Officers are responsible for setting up and inspecting the stage (or service area) and certifying its conformance with the agreed safety plans Incident Officers The Stage Incident Officers will be positioned with safety vehicles at the interim locations throughout the stage; they are the eyes and ears of the Stage Commander. They are responsible for communicating with the Stage Commander and Rally Control throughout any incident. They must remain with the A system radio at all times In-Stage Marshals Sector marshal will be responsible for one specific area. This responsibility will cover both route and spectator safety. They may appoint marshals in charge to look after specific locations within their sector. Marshals will be positioned at the known viewing areas in sufficient numbers to ensure the spectators comply with the safety guidance information. These numbers will be in alignment with the predicted numbers shown in the Event Safety Plan. Radio marshals will be licensed operators, they may be supported by a radio assistant. They will be situated at all stage radio points and other intermediate points in order to create a unique radio communications network for each stage. They will work with the marshals to ensure compliance Marshals Instructions 5

8 Marshals Instructions with safety plans and principles. Timing Marshals will be located at Time Controls and will be responsible for both the timing elements of their role as well as ensuring the safety of event personnel and spectators who may be in the vicinity of their location Training Officer & Training Team This team provide support to the Regional Organisers by delivering locally based training events. They also provide national training events as required. 4. Helicopter Medical & Rescue Cover 4.1 Helicopter Operating Procedure A helicopter air ambulance will be available with a pilot, engineer and ground ops personnel to cover all requirements. 1 x Doctor and 1 x Paramedic will also be part of this team. The standby location will be reviewed as the event progresses in view of weather conditions and operational requirements. A list of helicopter RV points has been identified, the aircraft may use these RV points, or suitable un-surveyed landing sites depending on the operational and clinical circumstances. Aircraft Tasking The aircraft will be tasked by the Chief Medical Officer from Rally HQ after informing the Clerk of the Course. The aircraft will be tasked to a location determined either by Rally Control or advised by one of the mobile Critical Care Teams. An OS grid reference will be provided for the aircrew. This may describe the incident location, a suggested RV point, or an intercept point to support a land crew. The aircraft will communicate that it has lifted with an ETA to the destination. It will then communicate that the aircraft has reached it s destination and that it has landed safely. THE AIRCRAFT WILL NOT LAND ON THE STAGE ITSELF UNLESS CLEARED TO DO SO BY RALLY CONTROL, AND IF THE PILOT IS SATISFIED THE STAGE IS CLEARLY BLOCKED. In these circumstances the aircraft MUST land within sight of the Rescue Unit or Critical Care Team. The risk of a competitor or organization vehicle colliding with the aircraft must be foremost in the mind of everyone on scene, and in control. If the aircraft is unable to land at the location requested for any reason, the crew will identify a suitable alternative plan. This will be communicated to Rally Control as soon as possible so other medical and rescue resources can be directed as necessary. Depending upon the clinical and operational situation, the patient may either be evacuated to hospital or to an RV point where a land ambulance can meet them. Safety Procedures The instructions of the aircraft crew must be obeyed at all times. DO NOT APPROACH THE AIRCRAFT - unless specifically cleared to do so by a member of the aircraft crew. Keep yourself and ALL other people at least 100 metres from the aircraft. NEVER ALLOW ANYONE TO APPROACH THE REAR OF THE AIRCRAFT - the tail rotor, which if turning cannot be seen, KILLS. If the rotors are turning, the crew will not routinely clear anyone to approach. If, in exceptional circumstances, they have asked anyone to approach they must approach from the sides of the aircraft (3 or 9 o clock). The main rotor on this aircraft sits very low at the front (12 o clock) and 6

9 is hazardous. Loading of the casualty, and opening/closing of helicopter doors, will be carried out by the crew of the aircraft - if they need assistance from rescue crew or marshals they will tell you. During landing and take-off, the aircraft generates considerable downwash which can blow around, or cause damage to, vehicles, equipment, debris and people. Ensure all loose objects are secured, and people/vehicles are positioned appropriately. REMEMBER - KEEP SAFE - KEEP YOURSELF AND OTHERS AWAY Marshals Instructions 5. Security Terrorist Activity is a potential threat at any public event therefore vigilance is always necessary. The threat level for the UK currently is at severe level. We are aware that we are not a prominent event however, we are extremely conscious of all matters related to security. Officials and marshals should always make regular checks on temporary facilities and should anything suspicious be discovered, must notify Rally HQ as soon as possible. We are asking all marshals, officials and car park personnel to support us in these endeavours by following principles Recommended actions for marshals and car park operators Please ensure you keep your belongings with you at all times, do not leave bags etc lying around if you move to a different area. If you see an unattended or suspicious item: 1. Do not touch 2. Try to identify an owner in the immediate area 3. If you still feel it s suspicious or you feel concerned, don t feel embarrassed or think anyone else will report it 4. Report it to your supervisor or nearest marshal who will pass the message on to Regional Base or Rally Control 5. Move away to a safe distance and keep others away too ideally at least 200 metres REMEMBER if you think it s suspicious say something. Further information will be available on the WRGB website and via social media from the beginning of October. Consider: H Is it hidden? Has it been deliberately concealed or is it obviously hidden from view? O Obviously suspicious Does it have wires, circuit boards, batteries, tape, liquids or putty like substances visible? Do you think the item poses an immediate threat to life? T Typical Is the item typical of what you would expect to find in this location? Most lost/left property is found in locations where people congregate. Ask if anyone has left the item. 7

10 Marshals Instructions If following the HOT assessment, you still feel the item is suspicious follow the 4Cs below: CLEAR the immediate area Do not touch it Take charge and move people away to a safe distance. Even for a small item such as a briefcase, move at least 200 m away from the item starting from the centre and moving out Keep yourself and other people out of line of sight of the item. It is a broad rule but generally if you cannot see the item you are better protected from it Think about what you can hide behind. Pick something substantial and keep away from glass such as windows and skylights CORDON OFF the area COMMUNICATE - Call 999 Inform Rally control or your sector marshal or car park supervisor Do not use radios or a mobile phone within 15 metres of the item CONTROL access to the cordoned off area No-one should be able to approach the area until it is deemed safe Try to keep eye witnesses on hand so they can tell the police what they saw. 6. Incident Handling 6.1 Rally Control The Clerk of the Course, Chief Medical Officer and Chief Safety Officer will liaise and communicate with all relevant personnel to determine the best course of action. They will then communicate this to the Stage Commander. Rally Control will consider medical, sporting, timing and commercial implications in their decision making and will liaise with the emergency services as required. 6.2 Incident Handling An incident is anything that requires the intervention of event officials or that causes the event to digress from the planned or expected sequence of events. Incidents are classed as Minor, Serious and Major A minor incident is one that can be managed within the stage team or with the support of Rally Control Examples would be: a car goes off, the crew quickly fix the problem and then re-join the event, a car that has broken down and is off the track but no longer able to complete, you find a build-up of spectators in an unexpected location, spectators are standing in an unacceptable location and they aren t moving with your early requests. These incidents require a localised response. A serious incident is one that may require the intervention of our rescue and/or recovery teams. Examples such as a car which is blocking the stage or where the crew are reporting minor injuries, or when a marshal or spectator has a minor injury. The Stage Commander will liaise with Rally control and the Chief Medical Officer to ensure the correct treatment is provided. A major Incident is one which requires greater resources than are available to the event and will probably need the police to coordinate. Rally control and the Stage Commander will assist the police to manage the situation. Whatever type of incident it is, as the marshal on the scene, you are the eyes and ears of the Stage Commander and the Clerk of the Course, it is really important therefore that you pass on accurate 8

11 and factual information in order to help resolve any incident. Your initial verbal report is critical for the senior team to start their decision making process. The first facts that are needed are the location and an accurate and concise summary of the situation. PERSONAL SAFETY is really important in any incident, please ensure you look after yourself in order that you can continue to keep others safe. The Sector Marshal should give guidance and assume control Someone should go back down the stage (towards the stage start) to act as a look out and advise those on the scene of any approaching competitors Check driver & navigator approach from the front ALWAYS Move cars to a place of safety or clear a path for cars to get through Act quickly and positively to enlist local assistance Do not permit anyone to move any vehicle with injured occupants or put themselves or others in danger. Use damaged cars to protect yourself Do you need the SOS or OK board? Press the SOS switch in the car if needed to call Rally Control Call for assistance as soon as it becomes obvious that you need it Switch off the electrics After the incident is cleared away, please complete an incident report form (found at the end of this booklet or downloadable from the DWRGB website) and send it to incidents@wrgb.co.uk Useful Numbers: Rally HQ Event Incident Officer (Phil Mostyn) Event Safety Coordinator (Sue Sanders) Spectator Safety Officer (Andy Smith) 6.3 Red Flags Red Flags must only be prominently displayed (held out steady, NOT waved). If you are a radio marshal at a mandatory (red flag) location and an incident occurs which requires the use of red flags and the Clerk of Course has authorised their use via the C System radio the following actions shall then be taken: No flag other than the red flag may be deployed in a Special Stage. The red flag must not be shown to any competitor at any time other than when the Clerk of the Course gives the instruction via the radio controller. Upon receiving the instruction to deploy a red flag the designated Red Flag Marshal (wearing a radio marshal s tabard) at all mandatory radio points preceding the incident must stand with the red flag in an appropriate location adjacent to the special stage. The designated marshals should consider personal safety when choosing the best location to stand. The red flag should be held stationary, ideally at arm s length, so as to be clearly seen by any passing vehicle. Once deployed, the red flags should continue to be displayed until an instruction from the Clerk Marshals Instructions 9

12 Marshals Instructions of the Course to withdraw the flags has been received by the Red Flag Marshal. Throughout this process the designated flag marshal should ensure that his or her own safety is maintained. Should a Sector Official/Marshal in charge observe a competitor who has been shown a Red Flag not comply with the regulations and not reduce speed, then a written report recording the facts should be completed and handed to the Sweeper Car or photographed and ed to incident@ wrgb.co.uk, whichever will be quickest. (this will then be handed to the Clerk of the Course). Red Flags Following the Completion of an Incident Once the incident has been dealt with, the Clerk of Course will advise the Stage Commander to stand down the Red Flag Marshal from their flag duties and return to normal duties. 6.4 Evacuation Procedure In emergency situations spectators will look to Officials and Marshals for guidance and assistance. Reading this section may save your life and the lives of others. Evacuation Procedure Marshals In the event of an emergency requiring the area to be cleared of all people; remain calm, work as a team and ensure that spectators are directed to the most suitable exit point. Where possible the senior marshal should remain with the spectators while the other marshals should position themselves along the exit route to act as guides, pointing and directing spectators to the next marshal along. This should occur until all spectators have been cleared from the area. All marshals should then leave the area. If your location requires evacuation procedures to be implemented the Radio Marshal will be briefed on what the situation is and how Rally Control wishes it to be managed. He/she will work with the Sector Official to relay appropriate messages to the spectators and other officials at that location. This will apply to stages and service areas. Evacuation Procedure Spectators The Advice Given to Them In the event of an emergency please return (when possible) to your vehicle always following the instructions of the marshals. These marshals will be positioned to help identify the most suitable exit route. Please remain calm, walk carefully ensuring you do not fall or trip over any uneven ground. In most Emergency Situations the deployed resources available to the emergency services will be sufficient to ensure effective resolution. However, it is recognised that circumstances may be such that a Major Incident will have to be declared. If there is a need to advise Sector Officials of the nature of an incident a specific announcement will be made via the nearest Radio Marshal. 6.5 Stage Cancellation If a stage has to be cancelled for any reason whatsoever, the following spectator safety guidance should be followed: Marshals should remain on post and give clear instructions regarding departure routes along with any other helpful and relevant information. The stage may continue on its original route or it may be re-routed using a pre-planned alternative route. A Safety Car, or Official Event vehicle, will traverse the stage at a steady pace giving additional information where possible. The route should remain one way. 10

13 The stage closure and exits should be managed over the C System. Car Park personnel should be advised by the Regional Organiser and ensure that all exit routes are free from blockages and are clearly defined. Marshals should only give known information avoid speculation. The Stage Commander, with the support of Rally Control, is responsible for the safe departure of all spectators and marshals. Rally Control should have suggested answers to any likely questions spectators may ask. These answers should be made available to Stage Commanders for distribution to all senior officials (via a Safety Car and/or over their PA system). Marshals Instructions 11

14 Marshals Instructions 7. Event Schedules 7.1 Time Schedule Thursday 4 October SS Distance (Km) FCD Stage Commander/ Senior Official SS 0 (Shakedown) Clocaenog :00 Mike Kennett Start & SS 1 Tir Prince :00 Mark Dickenson Friday 5 October Service A Deeside -- 06:45 Tim Harding SS 2 / 5 Clocaenog :56 / 14:37 Mike Kennett SS 3 / 6 Brenig :32 / 15:13 Ian Evans SS 4 / 8 Penmachno :47 / 16:28 Wenna Roberts SS 5 / 6 Slate Mountain :40 / 10:47 Gwyn Jones Service B Deeside -- 13:11 Tim Harding Flexi Service C Deeside -- 19:02 Tim Harding Saturday 6 October Service D Deeside -- 05:30 Tim Harding SS 10 / 15 Myherin :35 / 14:52 Dyfan Davies SS 11 / 16 Sweet Lamb Hafren :15 / 15:32 Neville Simmons SS 12 / 17 Dyfi :28 / 16:45 Mario Mangano SS 13 / 18 Gartheiniog :02 / 17:19 Steve Henstock SS 14 Dyfnant :08 Gary Mitchell Regroup Newtown -- 13:15 Richard Hinton Tyre & Light Zone Newtown -- 13:51 Clive Townend Flexi Service E Deeside -- 19:52 Tim Harding Sunday 7 October Service F Deeside -- 05:25 Tim Harding SS 19 Elsi :22 Jon Aston SS 20 / 22 Gwydir :08 / 10:29 Scott Fitzpatrick SS 21 / 23 Great Orme Llandudno :16 / 12:18 Jon Binns Regroup Llandudno -- 11:30 Philip Barley Finish Llandudno -- 12:29 Simon Cotton 12

15 7.2 Convoy Diagram including National Event Route :00 06:00 07:00 08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 Start Tir Prince Parc Ferme In Friday Parc Ferme Out Service Out Clocaenog Brenig Penmachno Slate Mountain Service In Service Out Penmachno TC Service In Parc Ferme In Saturday Parc Ferme Out Service Out Myherin Sweet Lamb Hafren Dyfi Gartheiniog Dyfnant Newtown Regroup In Tyre Zone In Gartheiniog TC Service In Parc Ferme In Sunday Parc Ferme Out Service Out Elsi Gwydir GO Llandudno Tyre Zone In Orme Regroup In Orme Regroup Out Llandudno Finish National 79 Cars International 60 Cars Marshals Instructions 13

16 Marshals Instructions 7.3 Safety Car Schedule National Rally 1st Car Due National Rally Safety Car 0 National Rally Safety Car 00 National Rally MSA Safety 1st Car Due Safety Car 0 Safety Car 00 FIA Safety Delegate Safety Car 000 Spectator Safety Officer Timing Car FIA Medical Delegate Regional Safety Car Closed to Priority Media Timing Delivery Location Thursday 4 October Shakedown - Clocaenog 05:00 06:00 06:05 07:15 07:15 07:20 07:30 07:40 07:50 07:55 08: SS 1 Tir Prince 16: : : :40 18:50 18:55 19: TC 1A Deeside Parc Ferme : : Friday 5 October TC 1B / 1C Deeside 03: : : : :00 SS 2 Clocaenog 1 04:56 05:56 06:01 06:26 06:26 06:36 06:46 07:06 07:26 07:46 07:56 10:26 10:36 10:46 10:56 SS 3 Brenig 1 05:32 06:32 06:37 07:02 07:02 07:12 07:22 07:42 08:02 08:22 08:32 11:02 11:12 11:22 11:32 SS 4 Penmachno 1 06:47 07:47 07:52 08:17 08:17 08:27 08:37 08:57 09:17 09:37 09:47 12:17 12:27 12:37 12:47 SS 5/6 Slate Mountain 1&2 07:40 08:40 08:45 09:10 09:10 09:20 09:30 09:50 10:10 10:30 10:40 13:10 13:20 13:30 13:40 TC 6A/6B Deeside Regroup 09: : : : :56 TC 6C/6D Deeside Service 10: : : SS 7 Clocaenog :42 13:07 13:07 13:17 13:27 13:47 14:07 14:27 14: SS 8 Brenig :18 13:43 13:43 13:53 14:03 14:23 14:43 15:03 15: SS 9 Penmachno :33 14:58 14:58 15:08 15:18 15:38 15:58 16:18 16: TC 9A Penmachno 13: :19 15:29 15:39 15:59 16:19 16:39 16: TC 9B/9C/9D Deeside Service : :

17 Saturday 6 October Timing Delivery Closed to Priority Media Regional Safety Car FIA Medical Delegate Timing Car Spectator Safety Officer Safety Car 000 FIA Safety Delegate Safety Car 00 Safety Car 0 1st Car Due National Rally MSA Safety National Rally Safety Car 00 National Rally Safety Car 0 National Rally 1st Car Due Location TC 9E/9F Deeside Service 02: : : : :00 SS 10 Myherin 1 05:35 06:35 06:40 07:05 07:05 07:15 07:25 07:45 08:05 08:25 08:35 11:20 11:30 11:40 11:50 SS 11 Sweet Lamb Hafren 1 06:15 07:15 07:20 07:45 07:45 07:55 08:05 08:25 08:45 09:05 09:15 12:00 12:10 12:20 12:30 SS 12 Dyfi 1 07:28 08:28 08:33 08:58 08:58 09:08 09:18 09:38 09:58 10:18 10:28 13:13 13:23 13:33 13:43 SS 13 Gartheiniog 1 08:02 09:02 09:07 09:32 09:32 09:42 09:52 10:12 10:32 10:52 11:02 13:47 13:57 14:07 14:17 SS 14 Dyfnant 09:08 10:08 10:13 10:38 10:38 10:48 10:58 11:18 11:38 11:58 12:08 14:49 14:59 15:09 15:19 TC 14A/14B Newtown Regroup : : : TC 14C/14D Newtown TFZ : : : SS 15 Myherin :57 13:22 13:22 13:32 13:42 14:02 14:22 14:42 14: SS 16 Sweet Lamb Hafren :37 14:02 14:02 14:12 14:22 14:42 15:02 15:22 15: SS 17 Dyfi :50 15:15 15:15 15:25 15:35 15:55 16:15 16:35 16: SS 18 Gartheiniog :24 15:49 15:49 15:59 16:09 16:29 16:49 17:09 17: TC 18A/18B/18C Deeside : : : :31 Marshals Instructions 15

18 Marshals Instructions Sunday 7 October Timing Delivery Closed to Priority Media Regional Safety Car FIA Medical Delegate Timing Car Spectator Safety Officer Safety Car 000 FIA Safety Delegate Safety Car 00 Safety Car 0 1st Car Due National Rally MSA Safety National Rally Safety Car 00 National Rally Safety Car 0 National Rally 1st Car Due Location TC 18D/18E Deeside 02: : : SS 19 Elsi 04:22 05:22 05:27 05:52 05:52 06:02 06:12 06:32 06:52 07:12 07: SS 20 Gwydir 1 05:08 06:08 06:13 06:38 06:38 06:48 06:58 07:18 07:38 07:58 08: SS 21 Great Orme Llandudno 1 06:16 07:16 07:21 07:46 07:46 07:56 08:06 08:26 08:46 09:06 09: TC 21A/21B Dolgarrog TFZ : : :32 09:47 09: SS 22 Gwydir :39 09:49 09:59 10:09 10:19 10: TC 22A/22B Llandudno Regroup : : : :00 11:20 11: SS 23 Great Orme Llandudno : :50 12:00 12:03 12:08 12: TC 23A Llandudno Finish 09: : :

19 8. Safety Cars 8.1 Purpose To ensure the correct layout, readiness and safety of Special Stages, Controls and other locations before the arrival of the first competing car, and to assist Officials at each location as required. In accordance with the FIA Sporting Regulations, Safety Cars are also responsible for supporting marshals in the Special Stages with any queries. To run on the same route as competing cars carrying and using time cards in order to ensure full familiarity by all control officials with the operation of timing and time cards. All Safety Cars will report via A system radio as they start and finish each stage. Stage radio teams will report this via C system radio. The stage radio team will report via A & C systems the start and finish of all Official vehicles. Whilst the FIA Safety Delegate s Vehicle is not a Safety Car, it does contain Senior Officials of the Rally who can and will stop to assist marshals where spectator problems exist. Please remember to use the sign language to let the safety cars know your area is OK or NOT OK as they approach you. They are all on very tight time schedules and will appreciate the thumbs up to enable them to continue but DO stop them if you have a situation you need support with. 8.2 Function Timing Delivery Car The timing equipment will be delivered to all Special Stages and Remote TCs on the event by a delivery car according to the schedule in Section 8.3. An SAS technician car will follow after the equipment delivery to commission the equipment. FIA Medical To ensure all medical services are in place with unimpeded access to the stage. Timing Car A Timing Car will visit each control or timing point to ensure all equipment is working correctly, once they are confident that the equipment is satisfactory, they will travel through the stages undertaking, if time allows, a further Spectator Safety and Information role. Spectator Safety Car To check all aspects of the layout of a stage, presence of officials at their posts and the safety of spectators. Must be accompanied by the Stage Safety Officer for first run whilst carrying out this check and will leave the Stage Start approximately 1 hour 15 minutes ahead of the first competitor. Additionally they will check that spectator viewing areas are correctly set up in accordance with the Event Safety Plan. All marshals should be in their on-event location at this time. Please ensure you stand where you will stand once the event is live. This vehicle will ensure the provisions of the Event Safety Plan and Spectator Safety Plan have been implemented through the setting up process and the marshalling practice. Safety Car 000 To provide a full check of all spectator movement and locations prior to the FIA Safety Delegate travelling through the stage. They will ensure that the spectators are in either designated spectator areas or areas which are acceptable according to the FIA Rally Safety Guidelines and the MSA Marshals Instructions 17

20 Marshals Instructions Stage Rally Safety Requirements. They will provide guidance to the marshals and sector officials as needed. Additionally, they will provide support to all timing points as required. The FIA Safety Delegate & Event Safety Co-ordinator Will run between 000 and 00 and will be checking the stage for all aspects of safety. The FIA Safety Delegate, in consultation with the Event Safety Co-ordinator, will give the formal approval for the stage to run. It is vital that everyone is standing in their correct location for this inspection. The Safety Delegate can, and will, hold or stop the stage should they feel it necessary. Safety Car 00 To provide a further check of spectator safety. Will leave the Stage Start approximately 20 minutes ahead of the first competitor. This vehicle will also ensure that the spectators continue to be located in areas of least risk and that they are not in prohibited areas and that the marshalling practices continue to implement the Spectator Safety Plan. No-one should be standing on the track or in front of any box junction by this time. The stage should be set up as if it were a live stage. The crew of this Safety Car will provide the Clerk of the Course with their opinion on whether the stage can be run safely. This information will supplement the view of the FIA Safety Delegate before stages are approved to run. Safety Car 0 Final operational check and semi competitive vehicle to prepare spectators for the event which follows. Will start the stage around minutes ahead of the first competitor. Sweeper Cars Will work under direction of Rally Control in assisting prompt closing of controls. Will collect all Signing On Cards, Control Record Cards and Reports. After the final running of the stage they will also collect the Incident Management Packs and First Aid Kits. They will traverse the full route of each Stage. Short cutting is not permitted. The vehicle will have A System radios and a mobile phone. (There will be 2 Sweeper Cars doing alternate stages and they may be assisted by a Sweeper Admin Car to return cards/paperwork to Rally HQ). The Vehicle Timing & Tracking Equipment will be collected by the Equipment Delivery Vehicle. 8.3 The National Rally The National Rally will run behind the International event on Friday and Saturday. There will be an MSA Safety Delegate, a National 00 and 0 car as well as a National Sweeper Car. The schedules for these vehicles are in Section 7.3. All safety aspects MUST be in place to ensure that the crews of these vehicles are able to confirm that the stage is acceptable to run. Spectators and Marshals should again be in the correct locations when these safety vehicles traverse the stage. See convoy diagram earlier in this manual for details. 9. Stage Set-up 9.1 When you arrive at your location it will have been set up by the stage team. Pay close attention to what signage is where (maybe even take a photograph) so that if any is affected by an incident, you would know where and how to replace it. 18

21 9.2 Warning Notices Warning Notices giving the public advice should be displayed at ALL spectator or vehicular accesses leading to the special stage. Signs should be positioned so that spectators pass at least 3 between an official entrance and a designated viewing point; one of these three signs should ideally be the MSA Spectator Safety Code. Warning notices and posters should be facing the spectators not the track unless specifically intended for those on the opposite side of the track. MSA Warning Notice A At any entrance to an event or part of an event on private ground MSA Warning Notice B In any area of particular danger on a special stage Marshals Instructions MSA Warning Notice C At any means of spectator or vehicular access to a rally Special Stage MSA Warning Notice D To be used to define limits of spectator access 19

22 Marshals Instructions MSA Spectator Safety Code If any of these signs are missing, or you can see them being taken by spectators, please advise your Sector Official immediately 9.3 Spectator Areas These will be designated in the Spectator Safety Plan for the stage and must be set up exactly as described in the plan. Yellow and black tape and yellow and black, or green mesh will be used to define spectator areas. Red and white tape is a no go area for marshals as well as spectators. Additional notes are found in the set-up tulips. 10. Running Order 10.1 Thursday 4 October 1) All cars will start SS 1 at 2 minute intervals. Friday 5 October 1) Priority 1 drivers will start at 2 minute intervals in WRC Drivers Championship classification order. They will have a Yellow P1 sticker on the roof. 2) Priority 2 & 3 drivers will start at 1 minute intervals in WRC Championship order. 3) Non-Priority drivers in will start in seeded order. Saturday 6 October 1) Priority 1 drivers will start at 2 minute intervals in reverse event classification order. They will have a Orange P1 sticker on the roof. Any P 1 drivers who are re-starting under Rally 2 procedure will run at the rear of this group. On SS 14 Dyfnant the leading cars will run at 3 minute intervals for live TV. 2) Priority 2 & 3 plus Non Priority drivers will start at 1 minute intervals in event classification order. 20

23 Sunday 7 October 1) Priority 1 drivers will start at 2 minute intervals in reverse event classification order on SS 19 Elsi. They will then change to 3 minutes intervals at the start of SS 20 Gwydir 1 and maintain this interval for the rest of the day. They will have a Green P1 sticker on the roof. Any P 1 drivers who are re-starting under Rally 2 procedure will run at the rear of this group. 2) Priority 2 & 3 plus Non Priority drivers will start at 1 minute intervals in event classification order Re-Start After Retirement (Rally 2) Any crew which retires may restart the Rally from the start of the first section the following day. Marshals Instructions 11. Media Safety & Identification The Media accredited for Dayinsure Wales Rally GB play an important role in the promotion of the event. Every journalist and photographer must be permitted to perform their duties in the best possible conditions and ALL marshals are requested to do all they can to assist the Media in carrying out their role both safely and effectively. The Media are not exempt from having to respect general safety rules. This should not interfere with their ability to work effectively but if a choice has to be made between them working in areas as they wish and being exposed to an unacceptable level of risk, safety must always take precedence. As far as safety-related matters are concerned, the media will be divided into two groups: 1. Non-tabard Media - Journalists, Radio Reporters. They will have media passes issued by the event organiser and can work in all areas that spectators may access plus media zones at the Regroups and Service Park. 2. Tabard Media WRC Promoter, Host TV, Other TV and Photographers (and support crew, e.g. carrying equipment etc.) They will have one of the tabards shown below as well as Media passes, with a number and the name of the publication (together with the name of the bearer in certain cases), issued by the organisers or the FIA but not both. (Organisers media passes will not be issued to journalists, photographers or other representatives of the media who hold permanent FIA passes.) 21

24 Marshals Instructions Only media representatives wearing these tabards and a personnel pass will be permitted in non-spectator areas. This does not include prohibited areas. When worn in conjunction with a permanent media pass this tabard allows the wearer access to the photo areas. When either of the personnel passes is worn, in conjunction with an FIA permanent media jacket or an event photographer or television tabard, the wearer is permitted to: - Walk immediately in front of the spectator tape/marker boundary - Walk from one point of the stage to another and/or cross the stage during the intervals between the passage of the rally cars, in accordance with marshals safety instructions - Stand in dedicated photo zones, as depicted in the Media Safety Book - Drive into a special stage to park up off route. The latest time to enter the stage start is 2 hours before the first car due time. - Drive out of the special stages between the running of repeated stages, in the direction of the rally route, but only when this is identified in the Media Safety Book as being permitted and only after the sweeper car has announced the opening of the road - Stand in non-spectator areas (this does not include prohibited areas) Note: Areas where marshals are standing are deemed as safe locations; tabard media are permitted to stand with these safety officials. Any media person wearing a tabard must ensure it is clearly visible at all times and is not covered by any other garment. The tabard is allocated on a strictly personal basis and is non-transferable. Failure to comply with this will result in the immediate withdrawal of the tabard (this will be done by either the FIA Safety Delegate, the FIA Media Delegate or the National Press Officer). Media tabards are issued exclusively by the FIA. If, in the opinion of a Marshal, a member of the Media is in a place of danger then try to negotiate with them to move to a safer location. If they will not move it is recommended that the Marshal seeks the co-operation of any Safety Car to assist them further. Please note that the Spectator Safety plans for the Rally do indicate special TV and photographer locations outside of the normal Spectator areas which the media may wish to use. 22

25 Media may not stand in prohibited areas (for example box junctions). If this instruction is again ignored, the official in charge will immediately submit a report to the Clerk of the Course and Stewards. This report should include the date, location, time and the number on the tabard. Please give this report to the Sweeper Car when they come through the stage. If possible advise the stage start that you have a report (without giving any details) so that the Sweeper Car will know to look for you when they reach your junction. A copy of this report must be sent to the FIA Media Delegate. All Marshals should try to avoid any confrontational situation with the Media. The Media should be given full co-operation at Stage Start and Finishes to carry out their duties provided that they are not interfering with the operational needs of the control. Media marshals will be appointed to all media locations to ensure that the important role of the media is facilitated whilst all aspects of the Media Safety Plan are respected. Drones The only drones that are permitted to fly in the area of the special stages or service park are those in use by WRC TV operators. All other drones are prohibited and should be removed until the event is over. Marshals Instructions 12. Spectator Safety Advice The following are some general spectator safety advice points issued by the Event Safety Coordinator to Spectators on this year s Rally, they obviously apply to us as marshals too. Please look after yourself: Rally cars can do the unexpected so, for your own safety and that of others, please: Respect the marshals and follow their instructions Observe all signage and do not stand in prohibited areas or box junctions Use the natural environment to protect yourself Don t walk on the rally stage Stay standing and remain alert Remember that alcohol and drugs can impair your responses and threaten your safety More detailed Spectator Safety information is contained within the Spectator Safety Plan which will be supplied to senior stage personnel. Relevant extracts will be supplied to every Sector Official or Marshal in Charge of every post/location on the Rally. Safety Messages to share with spectators: Spectate safely - BEHIND the tree line Stay in the spectator areas NO Walking on the special stage from 30 minutes before 1st Car Due The FIA Safety Delegate CAN and WILL cancel a stage if spectators are not in acceptable locations Stand above the track NEVER below No spectators beyond this point is for a purpose - please ensure the spectators respect these notices. 23

26 Marshals Instructions 13. Forms 13.1 Stage Incident Report Form One form to be completed by the Stage Commander, Deputy Stage Commander or Stage Safety Officer for each separate incident on your stage whenever the stage is interrupted and/or stopped and/or medical assistance is used. Stage Number: Stage Name: At what time were you notified of the incident? How did you become aware of the incident? Who was your contact at Rally Control on A System? Who was your contact at Rally HQ on mobile? Competition numbers of car(s) involved Nature of incident (cause - eg accident, breakdown, location etc): Action taken (Stage stopped, rescue vehicles moved) 24

27 Results of Incident: Marshals Instructions Were any stage rescue or medical facilities mobilised? YES / NO Which? Was the stage stopped? YES / NO Time of start of last car from start before stoppage: Hrs Mins Car No Give the comp. numbers of any crews who may have been affected by the incident: Name: Signed: Date: Position: Stage Commander/Deputy/Stage Safety Officer Time: Contact point for the next 12 hrs: Phone Number: Please hand this form separately to the Sweeper Car Crew and also photograph it and it to - incident@wrgb.co.uk - as soon as possible 25

28 Marshals Instructions 13.2 Stage Incident Time Log Time Action Taken Witness Statement: Name: Date: Signed: Time: Address: Contact Tel: Please hand this form separately to the Sweeper Car Crew and also photograph it and it to - incident@wrgb.co.uk - as soon as possible 26

29 14. Code of Conduct for Officials & Marshals 14.1 Appearance Ensure you wear suitable clothing to enable you to carry out your duties in comfort. Depending on the weather, warm clothes and strong sensible footwear will be needed. Always wear your MSA tabard so that you can be clearly seen by competitors, spectators, the media and other officials, take your whistle too Reporting for duty As an official you will have an important designated function, which will mean you must arrive in plenty of time to prepare and set up. Be prepared for a very long day. If you are going to be late or will not be able to attend to carry out your task, ensure that the person responsible for the allocation of your duties is made aware as soon as possible. Please REMEMBER to bring your MSA tabard as these will not be issued by the event this year, in addition remember to complete and sign your signing on card and bring it with you. If it is absolutely necessary for you to bring a family member or friend with you they will be classed as spectators and must view the event from the public areas, unless they are a marshal they will NOT be able to stand with you Code of Conduct How you perform your duties will affect the competitors and spectators view of the event. Your actions are as important as your appearance so try to be as friendly as you can whilst remaining in control. Officials are NOT expected to use cameras, consume alcohol or fool around whilst on duty. Follow the Marshals Instructions that you have been provided with plus any additional specific instructions provided by the Stage Commander or other Chief Official. Make full use of the additional resources available to you, such as the Safety Cars or Senior Officials via the nearest radio point. Do not let yourself become overwhelmed by any situation. Use the sign language here to communicate with the safety cars. Marshals Instructions All is OK Stop - I need your support Try to keep calm at all times and keep your gestures low and non-threatening. Try to remember that any spectators who are unhappy are not angry with you personally but with the Rally. Remember, spectators may well take pictures or video footage of your actions so please behave professionally at all times. 27

30 Marshals Instructions 14.4 Diplomacy As officials you will be the point of contact with competitors, the public and representatives of the World Governing Body for the sport. Know what is expected of you, be firm as you carry out your duties and remember safety and efficiency are your primary objectives. Do NOT place yourself in a place of danger or vulnerability/ potential confrontation when dealing with spectators, if you require help or assistance then you must seek that assistance. ALWAYS be polite and helpful, do NOT block the views of spectators by standing in large groups (no more than 2 or 3 marshals together, we are criticized by the FIA for this). We would like our spectators (who may be marshals on other events) to feel that we are a friendly event and that we help wherever we can. It is useful to greet spectators as they arrive at your location and then carry out your designated task. You must not offer advice or interpret the regulations for competitors. No physical assistance should be provided to competing cars except in the case of safety Safety Whilst the organisers have taken all precautions, your safety is primarily your responsibility. You should remember that the safety elements of the Rally are requirements of the Health and Safety Legislation and are required to allow the Rally to run. You must NOT stand in a place of danger such as a prohibited area; always leave room for your escape should a competing car leave the stage route. If it is not suitable for a spectator, it is not suitable for you either. The Safety Cars and FIA Safety Delegate may well ask you to move. Follow all requirements set out in the Spectator Safety Plan in relation to your safety and the safety of others. Do not let spectators become established in prohibited areas, they will be impossible to move after they have settled. Any road that may form an escape road between the Start and Stop Controls should be kept clear and unobstructed from spectators and marshals for a distance of at least 100m, bearing in mind the potential approaching speed of a competitor. If you are in a radio car, please park well to the side and well back to ensure a route is available past your vehicle. All marshals should ensure that spectators are directed towards viewing the Rally from the designated spectator areas. Any spectators found straying into other parts of the stage route should be managed by the marshals in line with the broad principles of where it is of least risk to let them stand. Nobody under the age of 16 can sign on in an official capacity. Cadet marshals (if registered with the MSA) may sign on with their parent or guardian and will be allocated a suitable location by the Stage Commander. The cadet marshal MUST wear the MSA Cadet Marshal tabard. Non-accredited marshals, if under the age of 18, will also need to sign on with their parent or guardian and will again be allocated a suitable location. All other nonaccredited marshals will be 28