Exhibitor Information Kit. Spectrum Day Toronto. Friday, October 27, 2017

Transcription

1 Exhibitor Information Kit Spectrum Day Toronto Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON Friday, October 27, 2017 EXHIBIT HOURS: 10:00 AM - 5:30 PM Deadline for Advance Price Ordering: Friday, October 13, 2017

2 DEADLINES & IMPORTANT INFORMATION Date October 10, 2017 October 13, 2017 October 23, 2017 Description Advanced Freight Starts Material Handling Order Advanced Furniture Order FINAL ORDER DEADLINE and final day for advanced Freight October 30, 2017 Post show Pick up from warehouse Exhibits must be removed immediately at the conclusion of the show! Any goods left after 9PM will be forced back to Wright Display's warehouse for pickup at owner's expense. Timing Exhibitor Set-Up From To Date: October 26, PM - 8PM Show Day Date: October 27, 2017 Exhibitor Set-Up 7:00AM - 10:00AM Exhibit Hall/Show Hours 10:00AM - 5:30PM Annual Cocktail Reception 5:30PM - 6:30PM Exhibitor Move Out 5:30PM - 7:00PM

3 Spectrum Day Toronto Friday, October 27, 2017 Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON Dear Exhibitor: Wright Display has been appointed the official show decorator for: Spectrum Day Toronto Located at: Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON Which will take place on: Friday, October 27, 2017 We are more than willing to assist you with any or all of your needs. Whether it be as simple as a table and chair rental or complete show services including shipping, set-up, warehousing, and freight forwarding of your exhibit from one show to the next. For your convenience, we have enclosed Rental Order Forms for the various accessories and services you may require. Please complete the forms and return them with FULL PAYMENT to Wright Display by: October 13, 2017 Should you require assistance, additional information, special services or signage, please do not hesitate to contact one of our customer service representatives at: or or John@wrightdisplay.com We look forward to working with you and wish you a successful event. Sincerely,

4 Your Booth Show: Date: Location: Spectrum Day Toronto Friday, October 27, 2017 Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON What's Included? QTY Description Colour 1 6' Table, Draped Black 1 Booth Sign - 2 Chairs - 1 Booth Space, Draped Black What's NOT Included? The Hall is not carpeted. No electrical or additional furniture is included. Please Refer to our rental pages (Pg.7-8) in this document for further items, including carpeting.

5 Important Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON will NOT accept Advance Freight Shipments. Please make the necessary arrangements to ensure your goods will not be shipped back to you. If you are planning to ship your display materials prior to the show set-up, we would recommend the use of our Drayage service. Please call to make your arrangements (416) (888) Shipments to our warehouse MUST arrive BETWEEN: Friday, October 13, 2017 & Wednesday, October 25, 2017

6 Terms and Conditions / Limits of Liability 1. INSURANCE It is understood that Wright Display is NOT an insurer. Insurance should be obtained by the exhibitor. It is suggested that exhibitors arrange all risk coverage. This can be done by endorsement to existing policies. Exhibitor materials should be insured from the time it leaves their firm until it is returned to the firm after the close of the show. 2. The consignment or delivery of any shipment to Wright Display by an exhibitor or by any shipper on behalf of the exhibitor shall be deemed as an acceptance by the exhibitor (and/or shipper) to the terms and conditions set forth herein. 3. Wright Display shall not be responsible for damage to un-crated materials, materials that are improperly packed, or concealed damage after delivery to the booth, before or during installation, or at the conclusion of the show prior to delivery to our truck. 4. Wright Display shall not be responsible for loss, theft, or disappearance of exhibitor s materials after same has been delivered to the exhibitor s booth nor will they be responsible prior to materials being picked up from exhibitor s booth. 5. Wright Display assumes no responsibility for the preparation of exhibitor s bills-of-lading or shipping labels. Each exhibitor is responsible for completing all paperwork. 6. The exhibitor is responsible for damage to rental furniture, accessories, and/or carpet- other than normal wear and tear. 7. Wright Display shall not be responsible for any loss, damage, or delay due to fire, acts of God, strikes, lockouts, or work stoppages of any kind, or to any cause beyond their control. 8. Wright Display shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same. 9. IMPORTANT. Claims will not be considered unless filed by the exhibitor prior to show closing. 10. Goods left after 9:30 PM on Friday October 28th Will be forced back to Wright Display's dock.

7 . RENTALS ** All prices are in CDN Dollars** EarlyBird Deadline: October 13, 2017 Accessories Options EarlyBird Regular 20 Pocket Literature Rack $75.00 $ Pocket Literature Rack $75.00 $90.00 Easels $35.00 $42.00 Bag Rack $50.00 $ "-32" HD LCD TV $ $ "-42" HD LCD TV $ $ " HD LCD TV $ $ LCD TV Stand $ $ Bar Fridge $ $ Wastebasket $15.00 $18.00 * HD Devices will only output full HD from an HD source playing an HD Video (HD video file, Blu-Ray disc) Please indicate which outputs your device has if you need a cable supplied Pop-Up Displays Options 6' Table Top Display 3 Panel Table Top Display 10' Pop-Up Choice: colours 10' Pop-Up & Podium Choice: colours 10' Pop-up Flat Wall EarlyBird Regular $ $ $ $ $ $ $ $ $ $ Glass Displays & Counters Glass Display (1 x 0.5 x 1m) ADD: your logo* Mirrored Glass Display (1 x 0.5 x 1m) ADD: your logo* Jewellery Display (1.5 x 0.5 x 1m) Glass Display Tower (1 x 0.5 x 2.5m) Twister Tower, 3 and 5 Tiers Counter (1 x 0.5 x 1m) ADD: your logo* *Add your logo to marked products for a fee of $65.00 Booth Carpeting Options Options 10' x 10' - Single Booth Choice: colours 10' x 20' - Double Booth Choice: colours EarlyBird Regular $ $ $ $ $ $ $ $ $ $ $ $ EarlyBird Regular $ $ $ $ Underpadding Based on Booth Size (per sq. ft.) Options EarlyBird *Add your logo to marked products for a fee of $65.00 Regular $1.19 $1.43 The Wright Display Service reserves the right to adjust orders calculated incorrectly. A 25% cancellation fee will be applied to orders that have already been received. If full service has been provided, then 100% of the original fee will be applied

8 . RENTALS ** All prices are in CDN Dollars** EarlyBird Deadline: October 13, 2017 High Back Bar Stool Padded Bar Stool Hydraulic Stool Arm Chair Leather Arm Chair Stacking Chair Furniture Options EarlyBird Regular $75.00 $90.00 $45.00 $54.00 $80.00 $96.00 $50.00 $60.00 $60.00 $72.00 $20.00 $24.00 Tables Options 4' Table 4th side drape**, Raise* 6' Table 4th side drape**, Raise* 8' Table 4th side drape**, Raise* Cruiser Table (42" tall) Pedestal Table (30" tall) Coffee Table (18" tall) **4th side draping: add $25.00 *Raise table to 42" tall: $35.00 EarlyBird Regular $65.00 $78.00 $75.00 $90.00 $85.00 $ $85.00 $ $75.00 $90.00 $65.00 $78.00 Packages Description EarlyBird Regular Combo "A" 2x Leather Arm Chair & 1x Pedestal Table $ $ Combo "B" 2x Leather Arm Chair & 1x Coffee Table $ $ Combo "C" 2x High Back Padded Stool & 1x Cruiser Table $ $ Orders NOT received 14 days prior to show are subject to a 20% surcharge All prices include rental for the duration of the show (up to one week) All orders are subject to availability The Wright Display Service reserves the right to adjust orders calculated incorrectly. A 25% cancellation fee will be applied to orders that have already been received. If full service has been provided, then 100% of the original fee will be applied

9 Terms of Sale 1. We cannot accept or process orders that are not prepaid in full (including taxes where applicable). 2. Advance Orders: To qualify for the advance order discount, your order must be received with your full payment by the advance order date shown on the Rental Order Form. Purchase Orders do not qualify for pre-show discounts. 3. Show-Site Orders: All rentals or services ordered at the show site must include full payment at the time the order is placed. On-Site rentals and services are subject to availability. On site orders are not accepted at every show. 4. All charges, regardless of the amount, must be paid in full prior to close of show by cash, company cheque, or credit card. If a credit card is used, please ensure that sufficient credit is available. 5. Drayage: If you will be shipping freight to our warehouse or show site you must notify us of the total number of pieces, approximate weights, expected date of delivery, and (if available) tracking information. 6. If labour or material handling is required on the move-out, these charges will be processed on your credit card and a copy of the receipt will be forwarded by mail or within 10 days of show closing 7. Important: Claims will not be considered unless filed by the exhibitor prior to show closing. 8. Any customer s cheque returned to use due to insufficient funds will be subject to a $50.00 reprocessing fee.

10 Loading Dock This facility is equipped with 4 Loading Docks.There are 3 Truck level loading docks, and 1 Walk in Loading Dock. The Toronto Congress Centre has 100% control of the loading docks and parking facilities, and these will be policed by Dock Marshalls and Parking Officials. Please check in with them for use of the loading dock. Everyone should come with their own Dollies or Pump Trucks. To avoid any confusion at the loading dock and to ensure a smooth move in and out, we recommend that you utilize our Material Handling Service. Sincerely, The Wright Display Service

11 Furniture & Accessories Company Spectrum Day Toronto Street City Contact Name Province Postal Code Phone Number Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON Show date: Booth: address Deadline: Order Date: QTY Options Description (select from dropdown) Unit Price Cost Underpad Length (ft) width (ft) Sq Footage Sub Total EarlyBird Saving: GST PST HST 13.00% TOTAL ** The Wright Display Service reserves the right to adjust orders calculated incorrectly. All orders for rental furniture MUST be prepaid in full. ** CREDIT CARD INFORMATION ON FILE - FOR SHOW CHARGES I authorize Wright Display to charge any additional amounts incurred by myself or my show representative, including material handling and labor charges. If credit card is declined, Standard Floor pricing and a service charge will be added Visa MasterCard Amex Card Number: Expiry: Cardholder Name: / Address: City: P/C Note: Acceptance of terms and conditions will Signature: be construed upon signature of this agreement.

12 Material Handling Company Spectrum Day Toronto Street Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON City Province Postal Code Show date: Contact Name Phone Number Booth: address Deadline: Material Handling Includes: sunloading of truck at our warehouse* sstorage up to 21 days prior to the show scertified weigh scale tickets sdelivery to the show location sremoval of empty crates for storage sreturn of empty crates to your booth for dismantle sreturn to our warehouse for carrier pick-up sstorage for 5 days after the show sdelivery to your booth * A $50.00 charge will apply to Loose & Un-Skidded/Un-Crated Shipments # of Skids Weight $0.68 x Weight rounded up to nearest 100 pounds Amount PST GST HST 13.00% All orders for material handling Must be prepaid in full. There is a minimum charge of $ for Material Handling **All shipments are based on actual/cubed weight, whichever is greater** Visa MasterCard Amex Card Number: TOTAL ** The Wright Display Service reserves the right to adjust orders calculated incorrectly ** CREDIT CARD INFORMATION ON FILE - FOR SHOW CHARGES I authorize Wright Display to charge any additional amounts incurred by myself or my show representative, including material handling and labor charges. If credit card is declined, Standard Floor pricing and a service charge will be added Expiry: / Cardholder Name: Address: Signature: City: P/C Note: Acceptance of terms and conditions will be construed upon signature of this agreement.

13 If you have already filled out the Material Handling form post show handling is already included (you do not need to fill out this form) Post Show Handling Company Spectrum Day Toronto Street Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON City Province Postal Code Show date: Contact Name Phone Number Booth: address Deadline: Post Show Handling Includes: Shrink Wrapping & Loading of our truck at show site Certified Weigh Scale Ticket Return to our warehouse for carrier pick-up Storage for 5 days after the show # of Skids Weight $0.34 x Weight rounded up to nearest 100 pounds Amount GST PST HST 13.00% All orders for material handling Must be prepaid in full. There is a minimum charge of $ for Post Show Handling **All shipments are based on actual/cubed weight, whichever is greater** TOTAL ** The Wright Display Service reserves the right to adjust orders calculated incorrectly ** CREDIT CARD INFORMATION ON FILE - FOR SHOW CHARGES I authorize Wright Display to charge any additional amounts incurred by myself or my show representative, including material handling and labor charges. If credit card is declined, Standard Floor pricing and a service charge will be added Visa MasterCard Amex Card Number: Expiry: / Cardholder Name: Address: Signature: City: P/C Note: Acceptance of terms and conditions will be construed upon signature of this agreement.

14 Labour Order Form Company Spectrum Day Toronto Street City Province Postal Code Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON Show date: Contact Name Phone Number Booth: address Deadline: Pricing Reg Time 8 AM -4 PM Overtime 4 PM -8 AM & weekends Double-time Holidays OTHER A: Client Supervised Labour (1hr minimum per labourer) A: Supervised Labour (1hr minimum per labourer) $ 50.00/hr $ 75.00/hr $ /hr $ 65.00/hr $ 95.00/hr $ /hr Labourers Date Description Estimated Hours Plan/Time Price Amount INSTALLATION DISMANTLING Sub Total GST PST HST 13.00% Special Instructions & Tools Required TOTAL ** The Wright Display Service reserves the right to adjust orders calculated incorrectly ** CREDIT CARD INFORMATION ON FILE - FOR SHOW CHARGES I authorize Wright Display to charge any additional amounts incurred by myself or my show representative, including material handling and labor charges. If credit card is declined, Standard Floor pricing and a service charge will be added Visa MasterCard Amex Card Number: Expiry: / Cardholder Name: Address: City: P/C Signature: Note: Acceptance of terms and conditions will be construed upon signature of this agreement.

15 Cost Summary Company Spectrum Day Toronto Street City Province Postal Code Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON Show date: Contact Name Phone Number Booth: address Deadline: Description Amount (Subtotals) TAX (13% H.S.T.) Totals Furniture & Acc. Material Handling Post Show Handling Labour Misc./Other TOTAL ** The Wright Display Service reserves the right to adjust orders calculated incorrectly ** CREDIT CARD INFORMATION ON FILE - FOR SHOW CHARGES I authorize Wright Display to charge any additional amounts incurred by myself or my show representative, including material handling and labor charges. If credit card is declined, Standard Floor pricing and a service charge will be added Visa MasterCard Amex Card Number: Expiry: / Cardholder Name: Address: City: P/C Signature: Note: Acceptance of terms and conditions will be construed upon signature of this agreement.

16 Shipping Work Order Form Company City agag address Province Postal Code Phone Number Spectrum Day Toronto Street Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON Show date: Booth: Deadline: Pick Up Address: Delivery Address: STREET : STREET : CITY / Prov. / State : CITY / Prov. / State : POSTAL / ZIP CODE : POSTAL / ZIP CODE : PHONE : PHONE : CONTACT : CONTACT : Tractor Trailer Pick Up: Straight Truck Pick Up: Shipping General Information (Yes/No) Loading Dock: Loading Dock: Equipment Required for Shipping: (Yes/No) Tailgate: Straps: Pads: Pallet Jack: Shrink Wrap: Tape: Decking: Skids: Crates / Are Crates on Wheels : Carpets / Underpad : Oversized Skids / Crates : FORWARD ALL ENQUIRIES TO : John Thompson John@WrightDisplay.com Direct Line : Direct Fax : Credit Cards will be processed when freight is at the Booth and / or Removed at Move Out Time. Rate Accepted: Visa MasterCard Amex Card Number: Expiry: Cardholder Name: Signature: / Note: Acceptance of terms and conditions will be construed upon signature of this agreement.

17 Shipping Work Order Form Company City Contact Name address Delivery Address: STREET : CITY / Prov. / State : POSTAL / ZIP CODE : PHONE : CONTACT : Province Postal Code Phone Number Spectrum Day Toronto Street Toronto Congress Centre, Hall H, 650 Dixon Road, North Building, Etobicoke, ON Show date: Booth: Deadline: Work Order: Delivery: Removal: Crew Required: Date: Time: Time Element: QTY Equipment QTY Packing Materials QTY Cartons Instructions Blankets Anti-Static Bubble Wrap 1.5 Cubic Foot Computer Carts Bubble Wrap 2 Cubic Foot Dollies Packing Paper (lbs) 4 Cubic Foot Fridge Cart Plastic Containers 5 Cubic Foot Hand Cart Roll of Move Labels Library Cartons Johnson Bar Roll Shrink Wrap Record Boxes Open Bins Rolls of Tape Small Mirror Ctns Pump Truck Tie Wraps 12 Inch Large Mirror Ctns Safe Jacks Screen Carts I, THE UNDERSIGNED, CONFIRM THAT THE ABOVE MENTIONED MATERIAL HAS BEEN DELIVERED AS STATED ON THIS SHEET AND HEREBY TAKE FULL RESPONSIBILITY FOR ANY MISSING OR DAMAGED EQUIPMENT. RECEIVER (Please Print): RECEIVER S SIGNATURE:

18 THE WRIGHT DISPLAY SERVICE Ontario Inc. 3 Jody Avenue, Unit G North York, Ontario M3N 1 H3 Tel: Emergency COMBINATION SHORT FORM OF STRAIGHT BILL OF LADING -EXPRESS SHIPPING CONTRACT ADOPTED BY RAIL FREIGHT AND EXPRESS CARRIERS SUBJECT TO THE JURISDICTION OF THE CANADIAN TRANSPORT COMMISSION - ISSUED AT SHIPPER'S REQUEST Received, subject to the classification and tariffs in effect on the date of issue of this Original Bill of Lading, or, received, subject to the Rules for the Carriage of Express and Non-Carload Freight Traffic and tariffs in effect on the date of issue of the original Shipping Contact (bill of lading), goods described below, in apparent good order, except as noted (contents and conditions of contents of packages unknown), marked, consigned and destined as indicated below, which said Company agrees to carry to its usual place of delivery at said destination, if on its road, otherwise to deliver to another carrier on the route to said destination. It is mutually agreed, as to each carrier of all or any said goods over all or any portion of said route to destination, and as to each party at any time interested in all or any of said goods, that every service to be performed hereunder shall be subject to all the terms and conditions (which are hereby incorporated by reference and have the same force and effect as if the same were severally, fully and specifically set forth herein). 1. approved by the Board of Transport Commissioners for Canada by General Order No.T-5, dated February 1, 1965 set forth in the Canadian Freight Classification and also available at all Railway agency stations and freight offices upon request, when said goods are carried by a rail carrier; or 2. of the bill of lading of the water carrier as provided in its tariffs of Rules and Regulations when said goods are carried by a water carrier; or 3. of the bill of lading set forth in or prescribed by the relevant tariffs, classification, statutes and regulations pertaining to motor carrier's services when said goods are carried by a motor carrier; or 4. of the bill of lading form prescribed by O.C , April 4, 1979, when said goods originating in Quebec are to be carried by a Motor Carrier; 5. or approved by the Board of Transport Commissioners for Canada by General Order No.T-43, set forth in the Rules for the Carriage of Express and Non-Carload Freight Traffic and also available at all express and railway agency stations and express and freight offices upon request, when said goods are carried by a rail carrier and which are agreed to by the shipper and accepted for himself and his assigns. NAME OF CARRIER POINT OF ORIGIN SHIPPING DATE CARRIER'S NUMBER CONSIGNEE SHIPPER CONSIGNEE'S STREET ADDRESS (Mail Address - not for purposes of delivery) DESTINATION (CITY-TOWN) PROV.lSTATE COUNTRY OF If charges are to be prepaid, write or stamp here, "to be prepaid". ROUTE CAR INITIAL CAR NO. TRAILER NO. CONTAINER NO. ~P.'P!Io! RECEIVED To apply in prepayment of the charges on the property described hereon. $ ========== AGENT OR CASHIER FOR CARRIER'S USE CHARGES Advance and/or $ beyond MISC. $ BASIC $ PIECE $ VALUE $ TOTAL $ SHIPPER SHOW AMOUNT OF C.O.D., SPECIAL AGREEMENT BETWEEN CONSIGNOR AND CARRIER ADVISE HERE AMOUNT c $ o TOTAL $ I COLLECT 0 NOTICE OF CLAIM a) No carrier is liable for loss, damage or delay to any goods carried under the Bill of Lading unless notice thereof setting out particulars of the origin, destination and date of shipment of the goods and the estimated amount claimed in respect of such loss, damage or delay is given in writing to the originating carrier or the delivering carrier within sixty (60) days after the delivery of the goods, or, in the case of failure to make delivery, within nine (9) months from the date of shipment. b) The final statement of the claim must be filed within nine (9) months from the date of shipment together with a copy of the paid freight bill. WHERE REQUIRED BY THE TARIFF, SHIPPER MUST COMPLETE THE FOLLOWING: VALUATION $50. OR 50~ Ib.O $1.00 Ib.O$2.00 Ib.O DECLARED VALUE OF SHIPMENT $ TOTAL NUMBER OF PIECES/PACKAGES DIMENSIONS OF SHIPMENT TOTAL CUBIC FEET DIMENSIONAL WEIGHT TOTAL WEIGHT NUMBER X L SHIPPER'S NO. PIECES/PACKAGES SHIPPER AGENT PER PER Received in apparent good order CONSIGNEE PER PERMANENT POST OFFICE ADDRESS OF SHIPPER (THIS BILL OF LADING - EXPRESS SHIPPING CONTRACT IS TO BE SIGNED BY THE SHIPPER AND CARRIER)

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20 EXHIBIT MATERIAL DO NOT DELAY EXHIBIT MATERIAL DO NOT DELAY EXHIBITING COMPANY SHIP TO: THE WRIGHT DISPLAY SERVICE 3 JODY AVE. UNIT-G NORTH YORK, ON, M3N 1H3 CANADA TEL: FAX: EXHIBITING COMPANY SHIP TO: THE WRIGHT DISPLAY SERVICE 3 JODY AVE. UNIT-G NORTH YORK, ON, M3N 1H3 CANADA TEL: FAX: SHOW: BOOTH #: CARRIER: SHOW: BOOTH #: CARRIER: Number: of Number: of please fill out either by hand or by using Adobe Reader