SPECIFICATIONS FOR TENDER # AIR MONITORING & INSPECTION SERVICES FOR WESTERN HEALTH

Transcription

1 SPECIFICATIONS FOR TENDER # AIR MONITORING & INSPECTION SERVICES FOR WESTERN HEALTH CLOSING DATE: 14 th of February 2014 CLOSING TIME: 11:00 am (Newfoundland Time)

2 Invitation to Tender for Asbestos Air Monitoring & Inspection Services for All Sites in the Western Health Region 1.0 General Provisions 1.1 Intent This invitation to Tender is intended for the acquisition of Asbestos Air Monitoring & Inspection Services for the Western Regional Health Authority (Western Health) for a period of three (3) years with the possibility of an extension for (2) two more years. 1.2 Client Background Western Health was established in 2005 and is responsible for the delivery of Health and Community Services in the Western Region. 1.3 Vendor Response Vendor s tender must contain an Executive Summary which shall contain: a. A brief description of the product being quoted. b. The name, title and address of the Vendor s representative responsible for the preparation of the Tender All prices quoted for goods and services must be specified in Canadian dollars, FOB Western Memorial Regional Hospital. All Tenders will be held to be valid for ninety (90) days following the Tender closing date Tenders must be received in full on or before the exact closing time and date indicated. TENDERS RECEIVED AFTER THAT TIME WILL NOT BE CONSIDERED All costs relating to the work and materials supplied by the Vendor in responding to this Invitation to Tender must be borne by the Vendor.

3 1.4 Release of Information While Tender is Open: The names of individuals or companies who have picked up the tender documents will be released for construction tenders only. Individual Authorities may determine that this information will not be released in situations where it is not in the best interest of the Authority to do so. Upon request, this information may be released to designate(s) of the Newfoundland and Labrador Construction Association (NLCA) only. The designate(s) will be agreed upon by the Authorities and the NLCA. This information will be released upon request from the NLCA designate(s) at a maximum once per week. No information will be released in the seven calendar days preceding tender opening At Tender Opening: 1. The names of the bidders, and overall bid price(s) will be read out. 2. Where the overall bid price(s) cannot be readily determined, no pricing will be released After Tender Opening: 1. No further information will be released until after the contract is awarded. 2. After award, only the name and bid price of the successful bidder will be made available. 3. Information will be made available for a 90 day period only. 4. Successful Awards will be posted on Web Site. 1.5 Communication During Tendering All communications with Western Health with respect to this invitation to Tender must be directed in writing to the attention of:

4 Mr. Paul Wight Regional Purchasing Manager Western Health P.O. Box 2005 Corner Brook, Newfoundland A2H 6J7 Tel: (709) Fax: (709) Western Health may, during the assessment period, request meetings with the Vendors to clarify points in the Tender. No changes by the Vendor will be permitted after the Tender closing date Faxed Tender responses will be accepted with the condition that the original Tender documents are received at Western Health s Materiels Management Department no later than Five working days following the Tender closing date All bids must be sent in a sealed envelope clearly marked with Tender Name and Number to: Materiels Management Department, Western Health, Western Memorial Regional Hospital, Lower Level, P.O. Box 2005, Corner Brook, NL A2H 6J Bids submitted by electronic transmission ( ) will not be accepted Companies submitting fax Tenders are doing so at their own risk and the fax Tender must be at the public opening as specified in the Tender information. This Authority will not be responsible for inhouse courier services if companies submit quotations by fax machine. The time stated on the fax Tender will become null and void since it is the responsibility of the company placing the Tender to have their Tender at the public opening, therefore, this Authority will not be responsible for any damages or liabilities. 1.6 Tender Acceptance Any acquisitions resultant from this invitation to Tender shall be subject to the Public Tendering Act The Tenders shall be opened in the Private Dining Room at The Western Memorial Regional Hospital on the scheduled date and time.

5 1.6.3 Any Tender may be accepted in whole or in part. The lowest Tender may not necessarily be accepted and Western Health reserves the right to cancel the Tender call. Western Health shall not be held responsible or liable for the payment of any costs that are incurred by the bidder in preparing a Tender in response to this invitation to Tender. 2.0 Product Specifications: 2.1 Reports Reports shall include the name of the person performing the visual inspections and air sampling, as well as the name of the person performing the sample analysis (if not the same individual) and the date of the inspection / sampling. The report shall state: - The type of removal being performed (i.e. type III, glove bag, etc.). - The type of ACM being removed (i.e. drywall joint compound, mechanical insulation, etc.). - The location of the removal (site, floor, room). The report shall reference the Asbestos Project Number provided by Western Health. Written reports are to be provided to Western Health on a daily basis. Reports are to include PCM sample results, engineering controls utilized, negative air pressure readings, and inspection of enclosures for deficiencies. 2.2 Air Monitoring Air sample analysis is to be done according to the NIOSH 7400 method, following the A set of counting rules for PCM analysis. The report shall list the pumps that were used for sample collection (high volume and low volume) and shall include details on pump calibration (method, time, and flow rate in L/min). Also, the Vendor shall ensure that the equipment is calibrated on a minimum of a weekly basis or more often if recommended by the manufacturer. Furthermore, the Vendor shall provide documentation annually that their flow calibrators meet an acceptable quality standard. As well, upon award of the Tender, the Vendor shall provide this documentation prior to the commencement of work.

6 Results of air sample analysis are to be presented in a tabular format and shall include the following: - Identification number of each sample. - Date and time that each sample was taken. - Identification of the pump that was used for each sample. - Sample Duration (in minutes). - Volume Sampled (in liters). - Location and Description of Sample (perimeter / stationary, personal / name of worker, clearance). - Statement of actual results of analysis (in fibers/ml). Include in the report whether the samples exceeded the Threshold Limit Value (TLV) of 0.1 f/ml or were within the acceptable levels. If samples did exceed the TLV, indicate if they were within the protection factor provided by the respirators worn by the workers. In an eight (8) hour shift the following shall be performed: 2 Inspections (one in the morning and one in the afternoon/evening) 2 Personal Samples (one in the morning and one in the afternoon/evening) 2 Perimeter Samples (one in the morning and one in the afternoon/evening) 1 Clearance Sample (at the end of the job only). This is above and beyond the other samples taken; and is to be distinctly separate. 1 Report (submitted daily to Western Health) In a four (4) hour shift the following shall be performed: 1 Inspection 1 Personal Sample 1 Perimeter Sample 1 Clearance Sample (at the end of the job only). This is above and beyond the other samples taken; and is to be distinctly separate. 1 Report (submitted daily to Western Health) All samples shall be analyzed within two (2) hours of being taken. If any sample results are above the TLV, immediately notify Physical Infrastructure Support.

7 2.3 Site Inspections Visual inspections are to be performed according to the requirements of the Asbestos Abatement Regulations 111/ Site Isolation Inspections are to include ensuring the site enclosures meet or exceed the requirements of the Regulations - specifically the sealing of entrances and exits, presence of three-chamber decontamination unit with hot and cold water, presence of double layer of rip proof polyethylene sheeting around perimeter of work area, posting of proper asbestos warning signs, and isolation of the building s ventilation system Negative Air Inspections shall include monitoring of negative air pressure, and shall indicate the method used for measuring (i.e. magnehelic gauge). Furthermore, the equipment must be present during the full scope of work and be visible from outside the work space. This is to enable Western Health Management Staff and Infection Control to view the gauge to ensure correct negative pressure is maintained within the work space. Include in the report the methods used to obtain the required negative air pressure (i.e. the number of negative air units used). Observations are to include whether the air is exhausted to the exterior of the building. State the actual negative air pressure reading, and whether the requirement of inches of water was met. If problems were encountered with the negative air pressure, state the measures that were taken to correct the problem Worker Protection Inspections shall include whether workers were observed wearing the appropriate personal protective equipment for the type of asbestos abatement being performed Waste Handling Inspection to ensure that all waste is double bagged and removed from the site to an appropriate location as per the Regulations.

8 2.3.5 Equipment Ensure the necessary equipment for the type of removal being done is present and is in good working order Clearance After clean-up, a visual inspection shall be done and a clearance air sample shall be taken. Results of the clearance sample must be within acceptable levels before the area is cleared. Notify Physical Infrastructure Support once clearance is granted. 2.4 Quality Control The Vendor shall participate in a Quality Control Program that includes a slide/fibre counting process or other equivalent counting process. Furthermore, the Vendor shall maintain registration and be in good standing. The Vendor shall describe within the Tender submission how they meet this requirement. 3.0 Product History and Vendor Reputation 3.1 The Vendor shall provide a list of three (3) organizations where a similar Unit has been installed. Include a contact person and a contact number for each organization. 4.0 Financial Considerations 4.1 All applicable taxes shall be indicated in the Tender. 4.2 Bids shall be presented as indicated in the table. Unit Cost is to be all inclusive and shall include, but not be limited to: mobilization and demobilization (travel, accommodations, meals, site time, inspections, samples and reports). ITEM One Inspection (based on $ /hour for hours) One Personal Sample One Perimeter Sample One Clearance Sample One Report TOTAL (Tender Price) UNIT COST

9 Unit Cost will be applied to both a 4 hour or 8 hour shift or any variance in between and cover any work to be done in Western Health properties within or nearest to the community listed below: Burgeo Corner Brook Norris Point Port aux Basques Port Saunders Stephenville Stephenville Crossing An example application of Unit Cost is in the case of an 8 hour shift: The Unit Cost for Inspection, Personal Sample and Perimeter Sample will be multiplied by two. 5.0 Vendor Confirmation (please sign) I confirm that our Tender meets or exceeds the specifications detailed in this invitation to Tender. I also confirm that all specifications are included in the quoted price. Any items that are optional are noted accordingly. Signed Title Company Name Address Phone Tender Price $ Tax Extra Yes No

10 TENDER CHECKLIST TENDER # DID YOU INCLUDE HAS TENDER SUBMISSION BEEN SIGNED Yes No COPY OF REQUIRED TENDER DOCUMENTS Yes No COPY OF BROCHURES (IF REQUESTED) Yes No COPY OF WCB LETTER OF GOOD STANDING Yes No COPY OF PROOF OF LIABILITY INSURANCE Yes No AMOUNT OF TAX NOTED ON REQUEST FOR QUOTATION FORM Yes No COPY OF QUALITY CONTROL PROGRAM Yes No NOTE: TENDER RESPONSES MAY BE REJECTED IF YOU ANSWER NO TO ANY OF THE ABOVE QUESTIONS.