MINISTRY OF WATER DEVELOPMENT AND IRRIGATION MALAWI SHIRE RIVER BASIN MANAGEMENT PROJECT - P117617

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized MINISTRY OF WATER DEVELOPMENT AND IRRIGATION MALAWI SHIRE RIVER BASIN MANAGEMENT PROJECT - P PROCUREMENT PLAN 1 ST REVISION MARCH 2013 SIMPLIFIED (THRESHOLD) PROCUREMENT PLAN FOR THE SHIRE RIVER BASIN MANAGEMENT PROGRAM (PHSE 1) PROJECT () A. General Information 1 Project Information (i) Country Malawi (ii) Project Name Shire River Basin Management Project (iii) Credit (iv) Grant No H 775 (v) Project ID P (vi) Implementation Agency Ministry of Water Development and Irrigation 2 Bank s approval Date of Procurement Plan June Bank s approval Date of 1 ST Revised Procurement 19 March 2013 Plan 4 Date of General Procurement Notice 29 th February Date of General Procurement Notice 1 st Revision 24 March Period Covered by this Procurement Plan March 2013 End of Project Versions of Applicable Procurement Guidelines For Goods and Works For Consultant s Services Community Driven Procurement Activities B. Works, Goods and Consultant s Services with Thresholds for Prior Review Governed by s Guidelines for Procurement of Goods, Works, and Non- Consulting Services Under IBRD Loans and Credits & Grants by World Bank Borrowers published January 2011 Governed by s Guidelines for Selection and Employment of Consultant Under IBRD Loans and Credits & Grants by World Bank Borrowers published January 2011 Community Participation Procurement will be carried out as defined in the Project Appraisal Document (PAD) and Project Implementation Plan (PIP) 1. Prior Review threshold: Procurement Decisions subject to Prior Review by the Bank will be as follows: No Procurement Method Prior Review Threshold (USD) (i). ICB and LIB (Goods) 500,000 and above All Contracts (ii) NCB (Goods and Non-Consulting 50,000 and below 500,000 First Contract only Services) (iii) ICB (Works) 3,000,000 and above All Contracts (iv) NCB (Works) 50,000 and below 3, 000,000 First Contract only Page 1 of 14

2 No Procurement Method Prior Review Threshold (USD) (v) Direct Contracting All Values All Contracts (vi) Force Account All Values All Contracts (vii) Shopping (Goods and Non- Consulting Services) Below 50,000 None (viii) Shopping (Works) Below 50,000 None (ix) Community Participation (a) Local Bidding Below 10, None (b) Local Shopping Below 3, None (c ) Direct contracting All Values All Contracts 2. Prequalification None 3. Advanced Procurement and Retroactive spending Procurement Governed by s Guidelines for Procurement of Goods, Works, and Non- Consulting Services Under IBRD Loans and Credits & Grants by World Bank Borrowers published January 2011, agreed Procurement Plan for PPA, and Standard Conditions for advances as provided in the Disbursement Letter Signed on March 22, Proposed Procedures for CDD Components. As per paragraph of the Guidelines 5. Training and Workshop programmes and plans will be submitted separately for review and no objection by the Bank. 6. Reference to (if any) Project Operational/Procurement Manual Project Implementation Plan 7. Any Other Special Procurement Arrangements: None C: Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: No Selection Method Prior Review Threshold Comment (i) Competitive Methods (Firms) Above USD200,000 All Contracts (ii) Single Source All Values All Contracts (iii) Individual Consultants Above USD100,000 All Contracts 2. Short list comprising entirely of national consultants Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements Not applicable D. Procurement Packages with Methods and Time Schedule Page 2 of 14

3 Ref Contract Description Source of Proc. Unit Estimated Cost in US$ Procurement Method Prequalificat ion Domestic Preference Review by Bank (Prior/Post) Expected Bid Opening Date AG 01 AG- 02 AG 03 Supply and delivery of 20 Motor vehicles: 1 for Irrigation; 5 for Land Resources and Conservation; 1 for Forestry; 2 for Survey and Spatial; 2 for Climate Change; 1 for Environment; 4 Management; and 3 for Relief and Disaster Management Department, 40 motor cycles for use by DFOs in Mangochi and Neno and for Lengwe National Park Office Furniture; 4 executive desks; 4 executive swivel chairs; 2 four-desk workstation; 5 big wooden shelves for stationery and files for the Accounts and Procurement sections and 1 reception desk for office in ADL House 28 Smart Phones, 20 Dongles, 15 External hard drives, router for wireless internet / 1,750, ICB No No Prior Dec-12 Procurement process underway contracts awarded 35, Shopping No No Post March ,000 Shopping No No Prior March - 13 AG -04 AG -05 AG 06 AG- 07 Supply, delivery and installation of 65 Desk top computer complete with UPSs; 2 servers 61 laptops; 25 printers; 20 photocopiers; 15 scanners and software for various departments including Irrigation Dept; Water Resources, Land Resource; Survey and National Spatial, Parks, Forestry, Energy, Environment, districts etc Supply and delivery of 125 Bicycles for forestry guards in Mangochi, extension workers in Neno, meter readers and distribution to Group Village headmen - for participatory micro watershed planning Supply and delivery of 5 Motor vehicles: 4 for SBM Institution and 2 trucks for DODMA Supply, delivery and installation of datasets for catchment management / 1,334, ICB No No Prior April , Shopping No No Post April , NCB No No Prior May- 13 Balance from 1 st vehicle procurement package whose procurement process is underway; 1 st NCB Contract 1,200,000 ICB No No Prior May-13 AG - 08 Equipment for water discharge measuring, sediment monitoring, and water quality monitoring and gauges 1,275, ICB No No Prior June - 13 Details will be provided by the Consultant AG 09 AG - 10 Supply and delivery of 4 boats 2 for use by DODMA and 1 for use by Department Wild Life and Parks and dinghly boats Satellite Distribution System (SADIS), and Message Handling System (MSH) 70,000 International Shopping 27, International Shopping No No Post June- 13 Qty of dinghly boats to be advised by department through the sub-component leader No No Post June GOODS: COMPONENT A SHIRE RIVER PLANNING Page 3 of 14

4 AG - 11 Supply and install 10 Automatic Weather Station set of equipment (AWS) 430, ICB No No Prior Nov - 14 Items will be identified and properly specified and packaged before; ICB because items not locally found AG - 12 Supply and Install Radar 1,500, ICB No No Prior May-15 Sub-Total Goods for Component A 8,250, COMPONENT B CATCHMENT MANAGEMENT Ref BG - 1 BG - 2 BG 3 Contract Description Production of tree seedling Nurseries Supply and delivery of Office, patrol, field and communication equipment including Hand Held GPS for Neno, Mangochi, Lengwe National Park, Elephant Marsh and community based wetland management Income generating activities goods for rural communities Sub-Total Goods for Component B Source of / LDCF Proc. Unit Estimated Cost in USD $ 2,935, Procurement Method 1,800, To Be Decided Later Prequalification Domestic Preference Review by Bank (Prior/Post) Expected Bid Opening Date No No Prior Oct - 13 After advice from Implementing Support Partners once identified and contracted 190, ICB No No Post Nov -13 After advice from the TA/ Expert 945,000 To Be Decided Later No No Prior May 14 After advice from Implementing Support Partners once identified and contracted Page 4 of 14

5 COMPONENT C WATER RELATED INFRASTRUCTURE Ref Contract Description CG 1 Supply and deliver Riverbank protection materials and equipment including Vertiver grass, tree seedlings Banana suckers, Polyethylene tubes and watering cans CG 2 Supply, delivery and installation of the Community Level Early Warning Equipment (Including Cell Phones for communication in case of an alarm), Coloured poles, community solar lights, and level markers), community solar lights Sub-Total Goods for Component C Source of /BEN EF Proc. Unit Estimated Cost in USD $ Procurement Method 720, To Be Decided Later 1,170, To Be Decided Later 1,890, Prequalifi cation (Yes/No ) Domestic Preference Review by Bank (Prior/Post ) Expected Bid Opening Date No No Prior May-13 Items to be packaged and awarded in lots based on nature and similarity and end use of items. User sections will submit clearly defined and specified list and quantities of materials. No No Prior -Mar-14 To be advised by the ISP when engaged Page 5 of 14

6 2. NON-CONSULTING SERVICES COMPONENT A SHIRE RIVER PLANNING Ref Description of Source of Procuring Unit Estimated Cost Selection Review by Bank Expected Proposal Assignment in US $ Method (Prior/Post) Submission Date NC - 1 Groundwater 2,046, ICB Prior Oct-13 monitoring network including Piezometer drilling and aquifer mapping surveys NC - 2 Supply and delivery of GIS dataset digitalisation and satellite imagery 1,200, ICB Prior Nov 13 Sub-Total Non-Consulting Services for Component A 3,246, Page 6 of 14

7 3. WORKS COMPONENT A SHIRE RIVER PLANNING Ref AW-1 AW 2 AW-3 Contract Description Building Refurbishment for various offices including Irrigation Department, Land Resource Conservation Department, Forestry Department; Forestry Research Institute, Climate Change and Meteorological Service; and Disaster management Affairs as well as rehabilitation of Zomba Training centre Construction of Water Quality Laboratory (centre) and Office infrastructure modernization for WRD for Central, Regional and District offices at Neno, Ntcheu, Machinga, Blantyre, Zomba, Nsanje, and Chikhwawa. Works for Monitoring Stations including installation of evaporating pans Source of Proc. Unit Estimated Cost in USD $ 670,000 Procurement Method NCB Prequalifica tion No 370, NCB No 276, NCB No Domestic Preference Review by Bank (Prior/Po st) Expected Bid Opening Date No Post Oct-13 No Post Nov-13 No Post April-14 These works may be packaged and awarded in lots based on geographic location of the sites. Page 7 of 14

8 AW-4 Construction of a building for Shire River Basin Agency/ Institution 400,000 Sub-Total Works for Component A 1,716, NCB No No Post May-14 COMPONENT B CATCHMENT MANAGEMENT Ref BW 1 BW 2 BW 3 BW 4 Contract Description Upgrade Liwonde National Park infrastructure including ungraded of trails and bridges. Lengwe National Parks fencing, water holes, trails Works for Income generating activity for rural communities Lengwe National Parks TA House for TA Source of Proc. Unit Estimated Cost in USD $ Procureme nt Method Prequalificatio n Domestic Preference Review by Bank (Prior/Post) Expected Bid Opening Date 100, NCB No No Post Oct , NCB No No Post Oct -13 BW 5 Irrigation works BW 6 Upgrade feeder roads in all sub-catchments and Rehabilitation of rural bridges and culverts (2 per GV) BW 7 BW 8 BW 9 Market infrastructure for min & small scale business for rural communities, including storage, warehouse and shelter for buyers and sellers Gully control, including check dams, vegetation measures and provision of gabion baskets Construction of multipurpose small scale dams (one dam 405, NCB No No Post Nov - 13 Works to be identified later 50, NCB No No Post May -13 6,000, NCB No No Prior Nov - 14 Various works to be identified 1,425, NCB No No Prior Oct -14 Works to be identified later 150, NCB No No Post Nov , NCB No No Prior Mar ,600, NCB No No Prior Nov - 14 Page 8 of 14

9 for every two GV) BW 10 Stream bank rehabilitation works Sub-Total Works for Component B 10,882, , Comm. Participatio n No No Post Feb. 15 COMPONENT C WATER RELATED INFRASTRUCTURE Ref CW 1 CW 2 CW 3 CW 4 Contract Description Construction contract for Kamuzu Barrage. Construction of Raised Platform and Store for Elephant Marshes, Community Infrastructure including raised platforms, piers and shelters Riverbank protection civil works, including embarkment, dykes construction or rehabilitation. Design and install Gate and boom Source of / BENEF / BENEF Proc. Unit Estimated Cost in USD $ Procurement Method Prequalifi cation Domestic Preference Review by Bank (Prior/Pos t) Expected Bid Opening Date 14,000, ICB No No Prior Mar 13 The cost estimates, designs and drawings will be provided by a consultant (Norplan) who was engaged under the National Water Development Project (also funded by World Bank ). Deliverables from the Norplan contract including Bidding Documents are yet to be transferred to for action 1,050, NCB No No Prior Dec-13 Detailed works and BoQs to be provided later 1,350, NCB No No Post Mar- 14 Will await ISP advice 13,000, ICB No No Prior Mar -14 CW 5 Weed collector/ harvester supply and installation 1,750,000 ICB No No Prior Mar 14 Page 9 of 14

10 CW 6 Riverbank protection - Labour intensive works including river bank stabilization, river dredging, drainage improvement. / BENEF Sub-Total Works for Component C 31,700, , Community Participation No No Prior Dec-14 Details to be provided later 4. CONSULTANCY SERVICES COMPONENT A SHIRE RIVER PLANNING Ref Description of Assignment Source of Procuring Unit Estimated Selection Cost in US $ Method AC - 1 Professional Staff Assistant Financial Management Specialist Review by Bank (Prior/Post) Expected Proposal Submission Date 120, IC Post Dec 12 Procurement process is underway. AC - 2 Professional Staff Assistant Procurement Specialist 120, IC Post Dec 12 Procurement process is underway. AC 3 AC 4 AC 5 Conduct consolidated M & E for which will include the designing of a comprehensive M&E framework with MIS; development of a comprehensive project baseline: implementation of project M&E and finally designing, development and support for a grievance redress mechanism for the project. Strengthening information base of Natural Habitats Biodiversity and environment Services in Shire basin Consultancy to design and develop Zomba Land Resource Conservation Training Centre 4,000, QCBS Prior Mar - 13 EoI evaluation report with shortlist and RFP is already submitted to for review and no objection / 200, QCBS Prior Mar - 13 ToRs being developed 160, CQS Prior Apr-13 AC 6 Professional Staff Financial Management Specialist 15 0, IC Post Apr- 13 Position currently filled; to be readvertised/ renewed by July AC - 7 Professional Staff Liaison Officer 15 0, IC Post Apr 13 Position currently filled; to be readvertised/ renewed by July 2013 AC - 8 Professional Staff ICT Systems Analyst/ Specialist 90, IC Post Apr 13 REoI being finalized, to be engaged on call basis as need arises Page 10 of 14

11 Ref Description of Assignment Source of Procuring Unit Estimated Selection Cost in US $ Method AC - 1 Professional Staff Assistant Financial Management Specialist Review by Bank (Prior/Post) Expected Proposal Submission Date 120, IC Post Dec 12 Procurement process is underway. AC - 2 Professional Staff Assistant Procurement Specialist 120, IC Post Dec 12 Procurement process is underway. AC 9 (a) Professional Staff IEC Management Specialist 75, IC Post Apr 13 REoI and ToRs being developed AC - 10 Professional Staff Procurement Specialist 15 0, IC Post May 13 The position is filled to be readvertised/ renewed in July AC 11 Short term specialized IC consultants including Architect, WR Planner, Irrigation Engineer, Water Supply, Civil Engineer, Water quality, groundwater, legal, GIS/Remote sensing modelling, IT, Institutions and communication, procurement, Facilitator 575, IC Post May - 13 This pack has not yet been isolated. To be executed as need arises. AC 12 Shire Basin Institution Panning Support including decision support 3,750,000 QCBS Prior May-13 Underway, the EoI will be submitted and opened on 12 th March 2013 AC 13 Technical Assistance for Survey and National Spatial 150, IC Post May 13 Underway, the EoI will be submitted Data centre and opened on 12 th March 2013 AC 14 Radar Feasibility study 50, CQS Post Oct-13 AC 15 Feasibility study check dams, water holes, roads and bridges for Lengwe and Liwonde National Parks 50, IC Post Nov - 13 AC 16 Conduct Field Verification of hydromet stations 26, IC Post Dec-13 Department to decide if this activity can be carried internally or through a consultant AC 17 Shire River Basin Improved Hydromet Systems Support 3,365,200 QCBS Prior May - 13 AC -18 Real- time decision support systems consultancy 1,724, QCBS Prior Aug - 13 AC 19 Consultancy on Climate resilient for Elephant Marsh 200, QCBS Prior Jan-14 Sub-Total Consultancy Services for Component A 14,656, Page 11 of 14

12 COMPONENT B CATCHMENT MANAGEMENT Ref Description of Assignment Source of Procuring Unit Estimated Cost in US $ Selection Method Review by Bank (Prior/Post) Expected Proposal Submission Date BC 1 BC 2 BC 3 BC 4 BC 5 BC 6 BC 7 BC 8 BC - 9 BC 10/1 BC 11 Biodiversity and Protected Areas Specialist (International TA) Consultancy for Implementation Service provider for Upper Lisungwe and Upper Wamkulumadzi Consultancy for Implementation Service provider for Chingale and Kapichira Escarpment, Forest Management specialist National Local Facilitator for Forestry Management for Mangochi Local Facilitator for Forestry Management for Tsamba in Neno Lengwe Management planning and tourism feasibility study Conduct Marketing study for income generating activities related to livelihoods options at community level Consultancy to design, prepare, review and translate National Catchment Management and rural infrastructure Guidelines Designing and supervision of water supply and roads infrastructure development in the Liwonde and Lengwe National Parks Infrastructure design and supervision of construction works in the Lengwe N Parks Sub-Total Consultancy Services for Component B 9,279, ,000 IC Prior N/A Short list developed; interviews to be conducted second third week of March ,600, QCBS Prior May - 13 Underway, the EoI will be submitted and opened on 12 th March ,600, QCBS Prior May - 13 Underway, the EoI will be submitted and opened on 12 th March 2013, COMBINED WITH BC-2 ABOVE 56, IC Prior May - 13 This awaits the TA at BC 1 who will assist in developing the ToRs and the selection process 41, IC Post May 13 This awaits the TA at BC 1 who will assist in developing the ToRs and the selection process 41, IC Post May 13 This awaits the TA at BC 1 who will assist in developing the ToRs and the selection process 220,000 QCBS Prior May ,000 CQS Post May - 13 Underway, the EoI will be submitted and opened on 12 th March , QCBS Prior May -13 Underway, the EoI will be submitted and opened on 12 th March , CQS Post June 13 ToRs being prepared 80, CQS Post June- 13 ToRs being prepared Page 12 of 14

13 COMPONENT C - WATER RELATED INFRASTRUCTURE Ref Description of Assignment Source of Procuring Estimated Cost Selection Review by Bank Expected Proposal Unit in US $ Method (Prior/Post) Submission Date CC 1 CC 2 CC - 3 Supervision of construction works on Kamuzu Barrage Service Provider for Implementation of Flood Risk Management Program Consultancy for Climate Resilience including studies in resources and livelihood LDCF profiles, CC - 4 External Audit ADA CC 5 Engage Elephant Marshes Comanagement and NRM specialist LDCF CC 6 Dam 1 st Safety Review Panel CC - 7 Dam 2 nd Safety Review Panel CC - 8 CC - 9 CC -`10 Study for financial and institutional arrangements for the management of Kamuzu Barrage Study on options for weed handling 3 short term Specialist on the DSRP Sub-Total Consultancy Services for Component C 4,500, QCBS Prior Apr -13 3,625, QCBS Prior May -13 Underway, the EoI will be submitted and opened on 12 th March , QCBS Prior May ,000 Least Cost Selection 270, IC Prior Aug , IC Prior Mar , IC Prior Mar , QCBS Prior Mar , QCBS Prior Mar - 15 Prior Aug - 13 To be engaged in liaison with Auditor General TBA IC Prior TBA Department will advise need and justify need appropriate timing for the three IC specialist 10,225, Page 13 of 14

14 5. ADVANCE PROCUREMENT ACTIVITIES The Project Preparation Advance (PPA) provided US$1,500, towards pre-project activities including various studies whose results will input into project designs and preparation and other activities up to effectiveness. Other procurement activities under PPA included hiring of short time consultants /staff for the, hiring office space to accommodate the, hiring vehicles, office furniture, IT equipment and front load the acquisition of a financial management package (TOMPRO) for the Secretarial Summary of Procurement Activities for No Category Total Amount 1 Goods USD13,075, Non Consultants Services USD 3,246, Works USD 44,298, Consultant s Services USD 34,160, Training and Workshops USD 3,321, PPA USD 1,500, Others including Operating Expenses USD 25,398, Total Credit/ Loan Amount USD 125,000, Page 14 of 14