EDI Webcast. October 27, 2016

Transcription

1 EDI Webcast October 27, 2016

2 Team Introduction Sporting Life Spice Technology Group Business Contact Administration Steven McGarry Operational Paula Roberts Gerald Pennant Rollout Coordinator Keith Buker Operations Jose Stein Marian Gavrilov 2

3 1. Why EDI 2. Key Business Changes 3. What Type of Supplier am I 4. Project Scope 5. Transaction Details Agenda 9. Pricing 10. Procedures & Timelines Next Steps 11. EDI Project FAQ 12. Key Contacts 13. Q & A 6. MH10 Labels - SSCC 7. Rollout Plan 8. Tools available for Suppliers 3

4 Why EDI? Electronic Data Interchange (EDI) is an important tool in automating retail supply chain interaction between Trading Partners. Receiving and confirming Advance Ship Notice (ASN s) prior to delivery will automate the receiving process and save enormous amounts of time and frustration for all parties. Automated business-to-business (B2B) communication helps organizations to jointly bring the right product to the right place at the right time at the right cost to the consumer. This results in improved product assortment and better in-stock levels, which enhances the customer s experience in our stores. All members of Sporting Life Trading Partner community will benefit from these improvements. 4

5 Key Business Changes 1. Sporting Life is implementing EDI with ALL vendors. 2. Introduction of item catalogue from Vendor via 832 or upload function 3. Introduction of electronic PO 850 from Sporting Life to Vendor 4. Introduction of 855 PO Acknowledgement from Vendor to Sporting Life 5. Introduction of 860 PO Change from Sporting Life to Vendor followed by Shipping orders packed by store to the DC 7. Introduction of 856 Advance Ship Notice with MH10 Label for all shipments 5

6 What type of EDI Supplier am I? 1. I am currently EDI X12 capable and can connect with Sporting Life before November 30, I am currently EDI X12 capable but will not be able to connect with Sporting Life before November 30, I am not EDI X12 capable and will be EDI compliant through the Spice Web EDI Portal All vendors need to become EDI compliant by November 30, Vendors that are not X12 EDI capable by Nov 30 th, need to sign up for the Spice Web EDI Portal Please use the chat box to ask your questions 6

7 The EDI Project Scope The following transactions will be exchanged in production: Item Catalogue (832) Sporting Life Sends Supplier Sends PO Purchase order (850) PO Purchase order change (860) PO Acknowledgement (855) ASN Advance Shipping Notice (856) 7

8 EDI Document Transaction Details Key Business Rules/Comments 832 Catalogue or Excel format Primary goal is to capture GTIN (UPC, EAN etc) and any other item parameters Price NOT required Purchase Order (PO) PO s will be mark for store (SDQ) Ensure the PO is accurate and all discounts/allowances (SAC s) are correct and dates can be met Address any PO errors upon receipt with the originator/buyer Open PO s will be retransmitted via EDI once you go Live Purchase Order Change (POC) All changes to a PO will be communicated with an 860 PO Change Any concerns with the 860 should be addressed with Buyer 855 Purchase Order Acknowledgement (POA) An 855 is required for all 850 & 860 transactions An 855 is required within 24 hrs of receipt of the 850 or 860 Any changes you require to the PO will be communicated via the 855 Send additional 855 if/when the PO status changes Final 855 is requested prior to ASN, including quantities & schedule for split shipments 856 Advance Ship Notice (ASN) Pack by store - ship to warehouse MH10 case labels required ASN must match your physical shipment and packing slip 997 Functional Acknowledgement A 997 is required for all sent and received transactions 810 Invoice (Future Requirement) Phase 2 implementation Invoice inquiries AP@SportingLife.ca 8

9 MH10 Label - SSCC Please ensure your SSCC is GS1-128 compliant. Please include your GS1 Company Prefix within your SSCC. All codes must be 20 digits in length EXAMPLE OF AN SSCC IN A GS1-128 BARCODE Below is a link to a reference document published by GS1 Canada 9

10 The Rollout Plan We will commence rollout of the supplier community following the conclusion of this Webcast. A. EDI Initiative Communication EDI Initiative Letter Supplier Registration via web invitation Direct Vendor communication (this webcast) B. Supplier Set-Up Spice sends communication/supplier discussion Agreement signed Communication Setup Supplier Compliance testing complete Web Portal supplier will not need to test C. Pre Live & Support Supplier moves from test to production (Spice) Production support procedures in effect D. Production Live Parallel production process First 850 PO Frist 855 POA First successful 856 ASN shipment Full Production In Progress 10

11 Tools available to Suppliers Traditional X12 EDI Suppliers: Self-service EDI Certification tool Business scenario-based EDI testing with your UPC/EAN/GTIN Syntax and data/business rule certification 11

12 Tools available to Suppliers Traditional X12 EDI Suppliers: Document Tracking Tool Online tracking of status/disposition of your EDI documents exchanged with Sporting Life 12

13 Tools available to Suppliers Web EDI Suppliers: Web-based portal provides easy access to all of Sporting Life EDI documents and including document tracking and dashboards Purpose-built tool for Sporting Life with all of Sporting Life s unique business rules built in tightly for painless EDI compliance Training tutorials and live Webinar Training offered biweekly 13

14 Tools available to Suppliers NPLS: separate web-portal tool (New Product Listing System - NPLS) for providing UPC/EAN/GTIN Catalogue data to Sporting Life 14

15 Pricing Traditional X12 EDI Suppliers: Self-service EDI Certification tool Business scenario-based EDI testing with your UPC/EAN/GTIN Free Connectivity using FTP-SSL (optional: VAN or AS2 at additional cost) FEES $650 /one time fee 832, 850, 855, 856, 860 User ID /PW for online Document Tracking Reports Certification fee applies to all suppliers who will require EDI certification, including suppliers using 3 rd party web EDI tools. 15

16 Pricing (cont.) SPICE Web EDI & NPLS* Catalogue: FEES VALUE OPTION SPICE Connect Web EDI for Ordering NPLS Catalogue $200 / one time fee - $50/month 100 docs /month $0.50/doc thereafter $200 /one time fee - $50/month 2 Uploads /month $10 per upload thereafter * NPLS: New Product Listing System Browser-based online applications, purpose-built for Sporting Life business rules and catalogue exchange with business dashboards. No hardware or software required. SOW per requirements 16

17 Pricing (cont.) SPICE Web EDI & NPLS Catalogue FEES PAY PER USE OPTION SPICE Connect Web EDI for Ordering $200 / One time fee - $50/month when used Up to 100 docs /month $0.50/doc thereafter NPLS Catalogue $200 - One time fee - $50/month when used 2 uploads monthly - $10/upload thereafter * NPLS: New Product Listing System Annual fee $300 Browser-based online applications, purpose-built for Sporting Life business rules and catalogue exchange with business dashboards. No hardware or software required. Special Channels: XML, flat files, web services and other APIs are supported SOW per requirements 17

18 Roll out Procedures and Timelines Next Steps Activity Steps Involved Timelines EDI X12 Suppliers 1. SPICE will send Compliance Testing Agreement, Supplier to sign, indicate testing dates and pay testing fees 2. Supplier to commence development 3. UPC/EAN/GTIN data synchronization complete Catalogue uploaded 4. Supplier to work on the certification portal for self-testing (after development is complete) 5. Achieve Certification 6. Establish and test chosen connectivity with SPICE 7. Parallel Live (EDI + Paper) This step will take no more than days to complete development and certification 18

19 Roll out Procedures and Timelines Next Steps (cont.) Activity Steps Involved0 Timelines Web Portal (Virtual EDI) SPICE will send you a Web EDI agreement to execute. Access provided 24 48hrs after signing 1-2 days from when day of Agreement Data Clean Up Implementation Timeline Support Prior to going live with EDI we must ensure data is synchronized. An EDI 832 or spreadsheet via our upload is required prior to going Live on EDI We require you LIVE by November 30, 2016 LIVE vendors will receive support from SPICE from 8am 5pm EDT Prior to go Live November 30, 2016 Suppliers must be ready to be live by November 30, 2016 and any shipments after that date must have an ASN. 19

20 EDI Project FAQ s 1. Do I have to use SPICE Web EDI? All suppliers must test and validate with Spice. Those who are not EDI capable can become compliant using the simplified Web Portal Service. Suppliers who cannot implement EDI by the requested timeline will also need to use the Web Portal until they are EDI ready. 2. Is EDI compliance mandatory? Yes, EDI compliance is mandatory at Sporting Life. 3. When do I need to be compliant? We require you to go live on EDI no later than November 30, If you are unable to be EDI ready by the required date, you must use the SPICE Web Portal Service (Web EDI) for immediate readiness. 20

21 EDI Project FAQ s (cont.) 4. If I have traditional EDI, can I connect with Sporting Life directly? No you cannot connect to Sporting Life directly as we integrated with Spice Technology Group who translates our EDI. You must connect through SPICE. 5. I use a 3rd Party EDI provider. Can I continue to use this provider for EDI with Sporting Life? Yes, you will be categorized as an EDI-ready supplier and you will have to go through EDI Testing & Certification. It is your responsibility to work with your 3rd Party provider to get set up properly for our requirements and in a timely manner. Neither Sporting Life nor SPICE will be responsible to follow up with your 3rd-Party. 6. When will I get all the documentation required for the EDI rollout? The EDI mapping specifications are available today from Spice. We will you these along with a copy of the onboarding document over the next couple of days. Current mapping documents are always available on the Spice Compliance Portal. 7. Will Sporting Life cover the Supplier cost associated with EDI? The cost of EDI is the responsibility of the supplier. 21

22 Sporting Life Key Contacts Business Contact Steven McGarry If you have any EDI questions, please For details on shipping to Sporting Life, please download our Vendor Shipping Manual: Spice Technology 1. Contracts & Billing Administration and 2. Rollout & Support Team: x300, Mon Fri 9 AM 5 PM EDT 22

23 Q & A Please use the chat box to ask your questions Thank you! 23