Poison Control Plan Victorian Warehousing

Transcription

1 Poison Control Plan Victorian Warehousing DGL (AUST) Pty Ltd 1

2 1. Documentation Name of company Address DGL (Aust) Pty Ltd Maria St Laverton North, Vic 3028 Company telephone number Company fax number Name of licence holder Name of the person responsible for implementing and maintaining the control plan DGL (Aust) Pty Ltd Victorian Warehouse Manager Phone: Fax: (known as the Responsible Person or Security Manager ) Description of the company s business activity related to Poisons DGL does not sell or supply by indent DGL does not manufacture poisons DGL does not repack and relabel poisons DGL supply the service to our client of storage and distribution of product and its DGL activity would be classed as wholesale. Location of the licence and Poison Control Plan Documents Review of Poisons Control Plan The licences and the registered Poisons Control plan are to be kept at the Maria Street Warehouse and kept in the files with the responsible person The poisons revision date and version will be documented on the monthly store inspection form. When revision is complete the date and revision number will be recorded on the poison control document and loaded into the companies intranet. Signature on the monthly store inspection form will form the revision of the plan and its current status. Amendments to the plan will be document in the last page of this document 2

3 2. Buildings and Grounds Listing of company s storage sites DGL (Aust) Pty Ltd Maria St Laverton North, Vic 3028 DGL (Aust) Pty Ltd 27 Gilberston Road Laverton North, Vic 3028 Description of current measures in place at sites to prevent or detect unauthorised access to the site or the theft of Security sensitive products 1. Perimeter Fencing intact and surrounding entire site. 2. Lockable Secured stores. All Stores are locked out of hours. 3. Alarm and back to base monitoring after hours. 4. Weekly SSP cyclic counting to determine shortages, damages etc. Inventory control is managed through DGL s Logistic Management System (LMS), which records all movements of all products on site. 5. One-way flow of traffic to site that enables Operations Office to identify persons entering site. Entry to site requires acknowledgement in the Sign In/Out Book. 6. Company Policy that states that all visitors to site are to be directly supervised at all times unless appropriately inducted. 7. Continuous Security camera monitoring in place 8. Orders for SSP product are processed in the Operations Office by DGL authorised persons only. 3

4 Security risk assessment continued. One Store on site contains SSP. DGL s Quality Management System (QMS) outlines procedures for the despatch and receipt of goods. QMS references: Operational Incident Form (F-100) Operational Incident Procedure (P-220) Order Processing Procedure (P-210) Goods Inwards Receipt Form (F-160) Goods Inwards Receipt Procedure (P-110) Goods Despatch Procedure (P-140) Goods Despatch SSP Procedure (P-145) Cycle Count / Stock Adjustment - Cycle Counting SSP Procedure (P-410) Logistic Management System for inventory control Employment Application Form (F-380) Induction Procedure (P-360) Induction Package (T-180) Site Emergency Response Plan Activity (How theft could occur) Unauthorised access to site during operational hours. Control Measures (already in place) Where applicable, additional controls to be implemented will be mentioned. - Perimeter fencing intact and surrounding entire site. - One-way directional flow of traffic to site, controlled through Operations Office. - All persons are required to sign In and Out of the site. - Presence of DGL personnel in Operations Office and Operational and Yard areas. - Delivery docket required to be sighted by Operators for despatch of goods. - Goods despatch procedure for SSP product. Risk (likelihood of activity occurring) Low (C2 as per Risk Matrix (T-210). 4

5 Unauthorised access to site out of hours. Unauthorised access to locked store containing SSP product during operational hours. - Security camera in the yard area for monitoring purposes - Perimeter fencing intact and surrounding entire site. - Locked gates at entrances/exists. - Locked and monitored stores and Operations Office hooked up to back to base monitoring system. - Access to store containing SSP product - Only authorised persons (employees under supervision of Warehouse Supervisor) are allowed access to store keys and store. - Security camera in the yard area for monitoring purposes Unauthorised access to locked store containing SSP product out of hours. - Store locked at all times. - Store monitored with back to base system for unauthorised access. - Weekly cyclic counting of SSP product will reveal discrepancies to Logistics Management System which monitors inventory and SSP product movements. - Security camera in the yard area for monitoring purposes Internal theft of SSP. External theft of SSP. Unauthorised printing of delivery dockets. - Weekly cyclic counting of SSP product will reveal discrepancies to Logistics Management System which monitors inventory and SSP product movements. - Only authorised persons are allowed access to store keys and store - Weekly cyclic counting of SSAN product will reveal discrepancies to Logistics Management System which monitors inventory and SSAN product movements. -Only authorised persons are allowed access to store keys and store. - Only authorised persons have access to printing delivery dockets for SSP product via LMS security configurations. - Goods despatch procedure for SSP product. 5

6 3. PERSONNEL Maintaining the security plan The responsible person must implement and maintain the security plan. Name of responsible person: Steve Watts Assistant (if appropriate): Wayne Cox Details of how the security plan will be implemented. Place where security plan and other records kept: - Maria St site, Administration Office. Accompanying documentation such as procedures for storage and transport of SSP are stored electronically on a server which provides national access to the QMS. Training / instruction to staff (security awareness and security plan procedures): - DGL Training Package - Training Attendance Form (F-260) completed. - Toolbox meetings Procedures for receiving / disseminating security information: - QMS policy, procedure and plan - Received s, faxes and external correspondence related to security information is forwarded/shared between the Site Manager,. Relevant information is further shared with operational staff in periodic toolbox meetings or with individuals on an as needed basis. Reporting and investigation of security incidents: - Completion of Operational Incident Form (F-100) as per Operational Incident Procedure (P-220). Noncompliance investigated, actioned and closed off. - Notification of loss to Police and Regulatory Authority as per regulatory requirements. Measures in place to restrict access: - natural surveillance by operators and Administration Office staff of persons not authorised to be on site - Visitors are required to be signed in and escorted - All persons entering site are required to Sign In at Operations Office and declare intentions for visit Procedures for dealing with unauthorised access: - notification to authorities of attempted / actual theft of SSP product Internal Incident Reporting and Investigation Operational Incident Form (F-100), Operational Incident Procedure (P-220) - cycle count to identify loss and damaged product 6

7 Record keeping and inventory procedures Records to be kept: - Weekly Cycle counts and matching to LMS (Logistics Management System) - LMS tracking of SSP movement in and out of site - notification to authorities of unexplained losses - Internal Incident Reporting and Investigation Operational Incident Form (F-100), Operational Incident Procedure (P-220). Description of the procedures for investigating and reporting security incidents (such as thefts, attempted thefts, sabotage or attempted sabotage, break ins, attempted break-ins, unexplained losses or any other security incidents). - notification to the authorities - Internal Incident Reporting and Investigation Operational Incident Form (F-100), Operational Incident Procedure (P-220). Security incidents must be reported to the local police and the regulatory authority: 7

8 Record of amendments to the security plan DATE AMENDED AMENDMENT MADE 8