ITS Plan Update Kickoff Meeting

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1 ITS Plan Update Kickoff Meeting presented to presented by Cambridge Systematics, Inc. May 14, 2014

2 Agenda Introductions Overview and Context Scope of Work Summary Project Management and Schedule Trends and Best Practices in ITS Group Discussion Expectations for Project Current Deployments Upcoming Meetings 2

3 Context 3 Rural and small urban area environment Key factors influencing mobility and safety» Tourism» Weather» Incidents» Traffic bottlenecks» Safety hotspots» Commercial vehicle traffic Needs/projects identified in previous plans

4 Overview - Challenges Funding Implementing, operating, and maintaining projects across multiple jurisdictions 4 Rapid changes in technology» Impact on investment decisions» Leading edge versus bleeding edge» Research needs to stay up to date» Changing role of private sector» Changing skill requirements for O&M Federal requirements» 1201 Traveler Information» Upcoming MAP-21 requirements

5 Overview - Opportunities Mainstreaming ITS into transportation planning and capital investment process Private-sector sources of data and crowdsourcing for traveler information New/improved technologies for a variety of functions Increasing number of ITS applications for transit and nonmotorized modes New/improved planning and analysis tools Improved communications Support in major emergencies 5

6 Scope of Work Task 1 Task 1 Project Initiation, Administration, and Management» Schedule» Progress reports» Kickoff meeting Project Management Plan (PMP) and strategy Interactive session Regional vision System needs Review of existing project list» Steering Committee and stakeholder meetings 6

7 Scope of Work (continued) Task 2 Task 2 Update ITS System Architecture» Update stakeholder list» Update ITS inventory Planned, programmed, existing» Needs and gap assessment Physical Functional/operational Organizational/Funding Proposed Gap/Need Intersection delays along Route 15 Action Improve signal coordination Next Steps Inventory existing equipment Traffic analysis Design/ specifications Performance Measures Travel time User delay Crash rates Average number of stops Architecture Packages ATMS-03 Surface Street Control 1.6 Traffic Control 7

8 Scope of Work (continued) Task 3 Task 3 Update Regional Architecture and Service Packages» Update architecture Review existing architecture Identify new/additional stakeholders Plan and hold workshop Finalize in turbo 8

9 Scope of Work (continued) Task 3 Task 3 Update Regional Architecture and Service Packages» Update service packages Geographic proximity Synergistic or similar function Realistic cost of implementation Filling key gaps» ITS architecture maintenance plan 9

10 Scope of Work (continued) Task 4 Task 4 ITS Strategic Deployment and Project Development Plan» ITS deployment plan Project descriptions initial screening criteria Cost Funding availability Percent of available budget Current status planning/design System usage (traffic volumes, transit ridership) Safety hotspot Status of existing equipment age/maintenance cost Opportunity to expedite through leveraging capital projects 10

11 Scope of Work (continued) Task 4 11

12 Scope of Work (continued) Task 4 Measurable goals and objectives are important to keep in mind through planning process Goals Objectives Measures 1. Traffic Management and Safety Reduce traffic congestion and improve mobility Better utilization of parallel arterial capacity Better management of special events Improved safety for motorists Throughput Travel time savings Delay related indices Clearance time for special events Crash rates 2. Multimodal Strategies Improved safety for pedestrians Promotion of multimodal transportation and modal integration 3. Environmental Impacts Reduction in vehicle trips and air pollution 4. Transit Management Improved efficiency and convenience for mass transit systems Better coordination of local transit/rail agencies Pedestrian injuries and fatalities Transit ridership Emissions Transit travel time Transit waiting time 12

13 Scope of Work (continued) Task 4 Task 4 ITS Strategic Deployment and Project Development Plan ICM-1 $700,000» ITS project development Cost analysis Capital cost Equipment life cycle $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $ Years annualized capital cost Upgrades and Replacements O&M Operations and maintenance cost Benefit/cost ratio Net benefits 13

14 Scope of Work (continued) Task 4 Task 4 ITS Strategic Deployment and Project Development Plan» ITS project development Refine project descriptions Benefits analysis Mobility/travel time savings Safety/crash reduction Fuel consumption Air quality Agency operating cost savings 14

15 Scope of Work Benefit Parameters Task 4 Task 4 ITS Strategic Deployment and Project Development Plan Deployment Benefit Parameter ICM-1 CT 15 ITS Instrumentation (areas with DMS, CCTV, and detection) Percent responding to information 28% Percent of time with relevant information 5% Estimated time saved 5 minutes Reduction in incident duration 5% Reduction in fuel consumption 1% Reduction in fatality rate 1% ICM-1 CT 15 ITS Instrumentation (areas with CCTV detection only) Reduction in incident duration 5% Reduction in fuel consumption 1% Reduction in fatality rate 1% 15

16 Scope of Work (continued) Benefit Parameters Task 4 Task 4 ITS Strategic Deployment and Project Development Plan Benefit Parameters Parameter Values Number of travel days in a year 247 Year of dollar values 2010 Inflation rate 3% Value of in-vehicle time $15.00 Value of in-vehicle time (commercial) $26.42 Value of out-of-vehicle time (commercial) $26.49 Value of time multiplier for emergency vehicle 30.0 Value of out-of-vehicle time $26.49 Value of reduced delay time $15.00 Fuel costs (gallon) $

17 Scope of Work (continued) Task 4 Stamford Transit AVL and Traveler Information System Travel-time savings $770,000 Operating cost savings $392,000 Total benefits $1,162,000 Annualized cost $263,000 Benefit/cost ratio 4.42 Net benefits $899,000 Year 2010 Urban Freeway Management System and Freeway Courtesy Patrol Benefit/Cost Summary Lansing, Michigan Benefits and Costs Monetary Values Travel-time savings $9,493,207 Crash reduction $166,314 Operating costs $698,106 Environmental $142,993 Total annual benefits $10,500,620 Annualized cost $1,847,713 Net benefits $8,652,907 Benefit/cost ratio 5.7 Capital cost $8,903,839 Annual O&M cost $1,018,956 17

18 Scope of Work (continued) Task 4 Graphic Representation of Benefit/Cost Analysis 18

19 Scope of Work (continued) Task 5 Task 5 Public Involvement» Keys to successful public involvement Begin with needs and gaps, not technology Address all modes Encourage participants to be visionary and think out of the box Minimize jargon and acronyms and define them when they are used Use graphics and maps to highlight problems and options Draw out audience on important criteria Both quantitative and nonquantitative Focus on need for ongoing operations and maintenance Who will be responsible? 19

20 Project Approach (continued) Task 5 Task 5 Public Involvement» Kickoff meeting» Focus groups» Individual interviews as needed» Steering Committee and stakeholder meetings 1. Project introduction and gap/needs discussion 2. Architecture workshop 3. Strategic plan workshop 4. Presentation of findings and input to final report 20

21 Schedule Task Month Project Management 2. Update Architecture/ Inventory 3. Update Architecture/ Packages 4. Strategic Plan 5. Public Involvement Monthly Progress Reports Kickoff Meeting Project Management Plan Outreach Plan Steering Committee Meeting Stakeholder Meeting TAC Meeting Focus Groups Draft Report Final Report Project Final Report 21

22 Advances and Best Practices Travel Time and Speed Estimates Loop Detectors Non-Intrusive Roadside Detectors Travel Time and Speed Estimates Probe Data Sources FHWA NPMRDS Private Sources Fiber Optic Pulse 22

23 Advances and Best Practices Arterial Management Full Intersection Reconstruction Physical Connection Manned Control Center Arterial Management Software Upgrades in Existing Controllers Wireless Connection Video Detection Loop Detectors 23

24 Advances and Best Practices Transit Management AVL Units with Proprietary Software Transit Management GIS Location Chip on Farebox Cellphone Location Open Source Software 24

25 Advances and Best Practices Traveler Information Full sized Dynamic Message Signs Transit stop electronic signs Traveler Information Smartphone apps In-vehicle Telematics 511 phone and website 25

26 Advances and Best Practices Non-Motorized Modes Fixed Signs Non-Motorized Modes Bicycle signal Bike Sharing Non-Motorized Detection Systems In-vehicle warning systems Pedestrian and bicycle warning via smartphone 26

27 Group Discussion Previous ITS Plans What did you like? What could be improved? What has changed? What needs exist that might be addressed by ITS? Geographic/Physical Operational/Functional Institutional/Funding What are priority needs? 27

28 Group Discussion Role of ITS in Long-Range Planning Integrating ITS Planning into Operations Analytical tools? New interagency communication forums? Public education? Funding strategies? New stakeholders? Public private partnerships? 28

29 List of Current Deployments Technology Location Function Age Operation and maintenance responsibility Operation and maintenance cost Planned improvements 29

30 Next Meetings 30

31 Questions? Thank you for your time 31