Purchasing Department Finance Group INVITATION TO BID

Transcription

1 Purchasing Department Finance Group March 6, 2014 INVITATION TO BID The City of Norwalk, Norwalk Public Schools, is soliciting bids for the supply of twenty-three (23) Medtronic Lifepak CR Plus devices. Your firm has expressed interest in providing this equipment. Below is an outline of some of the requirements that apply to this project. PROJECT # 3405 Document length Ten (10) pages DEADLINE 2:00 PM March 20, 2014 PROJECT TITLE Candidates will be required to provide: 1. Copies of current certifications as applicable. 2. Other information: Automatic External Defibrillator (AED) devices All questions concerning the requirements of this solicitation should be submitted, in writing, to Gerald J. Foley, Purchasing Agent via to Gfoley@norwalkct.org or via fax to The deadline for the submission of questions for this solicitation is 2:00 PM., March 13, BID DOCUMENTS for this solicitation are available upon receipt of this invitation over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. A link to the Adobe site is provided on the internet bid page. Businesses, without fax or Internet access equipment, may contact the Purchasing Department at for any RFP information. Our fax number is If, after review of the RFP documents, your firm is interested in performing the services specified, provide the information requested, sign and return the complete document, along with your detailed proposal, to the City of Norwalk Purchasing Department by the due date. Yours truly, Gerald J. Foley Purchasing Agent Ph , Fax gfoley@norwalkct.org Page 1, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

2 SECTION 1 - RESPONSE FORMS SPECIAL NOTES ON RESPONDING: ADDENDA information is available over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. We strongly suggest that you check for any addenda a minimum of forty eight hours in advance of the bid deadline. SUMMARIES will be available any time after 5:00 PM on the day of the bid opening over the Internet at The document number to request will be the same as the project number indicated in the invitation to bid. Bid results will not be provided over the phone. AWARD NOTIFICATION will be issued by telephone, fax, or U.S. Mail. BUSINESSES WITHOUT FAX EQUIPMENT or Internet access may contact the Purchasing Department at for this information. BID RESPONSES are to be delivered to: City of Norwalk Purchasing Department, Room East Avenue P.O. Box 5125 Norwalk, CT See section 3 for information on delivering bids by fax. Page 2, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

3 1.1A PRICING SHEET: #3405 AED Automatic External Defibrillator Devices Vendor Name - Address - Phone - Fax - - Manager - Fed ID# The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City's requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City. 1. AED Automatic External Defibrillator Devices (AED) Lifepak CR Plus - Defibrillator Kits Qty Description Cost/Unit Total Cost A. 23 AED - Lifepak CR Plus Defibrillator Kits $ $ Total Cost in words Delivery Time frame calendar days after receipt of order. Submitted by Printed Name & Title - - Submitted by Signature Name & Title - Authorized Agent of Company (name and title) Date The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable): Addendum #1, Dated Addendum #2, Dated - Addendum #3, Dated Addendum #4, Dated - Page 3, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

4 1.1B PRICING SHEET: #3405 AED Automatic External Defibrillator Devices -Accessories Vendor Name - Address - Phone - Fax - - Manager - Fed ID# The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City's requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City. 1. AED Automatic External Defibrillator Devices - Accessories - OPTIONAL Qty Description Cost/Unit Total Cost A. 23 Infant/Child Reduced Energy Starter Kit $ $ B. 21 Surface Mount Wall Cabinet with Strobe & Alarm $ $ C. 2 Hard-shell water-tight carrying case $ $ D. 21 AED Signs Tent style with Logo $ $ E. 2 Lifepak CR-T AED Training Systems $ $ F. 1 CHARGE-PAK Battery $ $ G. 1 QUIK-Pak Electrode Pads $ $ H. 1 Infant/Child Reduced Energy Defibrillation Electrodes $ $ Delivery Time frame calendar days after receipt of order. Submitted by Printed Name & Title - - Submitted by Signature Name & Title - Authorized Agent of Company (name and title) Date The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable): Addendum #1, Dated Addendum #2, Dated - Addendum #3, Dated Addendum #4, Dated - Page 4, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

5 1.2 BIDDER S QUALIFICATIONS If a qualification statement is not on file with Purchasing, or is over one year old, please answer the following questions. Attach a financial statement or other supportive documentation. 1. Number of years in business - 2. Number of personnel employed Part-time -, Full -time, 3. List six contracts of this type/size your firm has completed within the last three years: Project Date Contact Person Phone No. SERVICE - 4. Location of service center - 5. Size of service center (sq. ft.) - 6. Dollar value of parts relating to this bid in inventory $ 7. Number of full time technicians employed, qualified to handle this equipment: Attach any additional information that demonstrates your qualification for this work including appropriate certifications. Page 5, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

6 SECTION 2 - PROJECT SPECIFICATIONS The following Automatic External Defibrillator (AED) devices are required by City of Norwalk, Norwalk Public Schools. The intent is to place at least one AED Device in each of the Norwalk Public School buildings. All of the devices shall be shipped to a single central location and shall be installed by Norwalk Public School personnel. Bid Specifications LIFEPAK CR Plus Defibrillator Kits (Fully Automatic) with ADAPTIV Biphasic Technology (Part Number ) Note: all specifications are at 20 C unless otherwise stated. Defibrillator: 1.1 Waveform: biphasic truncated exponential waveform with voltage and duration compensation for patient impedance. 1.2 Output energy accuracy: Multiple levels, user configurable from 200J to 300J). 1.3 Output limit: +/- 10% into 50ohms, +/- 15% into 25 to 100ohms. 1.4 Shock Advisory System: An ECG analysis system that advises whether a shock is appropriate; meets rhythm recognition criteria specified in DF39. The device charges for shock only when the Shock Advisory System advises defibrillation. 1.5 Device Capacity: Typical: Thirty (30) full discharges or 210 minutes of on time with a fully charged device Minimum: Twenty (20) full discharges or 140 minutes of on time with a fully charged device. 1.6 Shock Charge Time: Charge times with a fully charged device: 200 joules in less than nine (9) seconds; 360 joules in less than fifteen (15) seconds. 1.7 Shock Recharge Time: Recharge times with a fully discharged device: able to deliver six (6) shocks or provide 42 minutes of operating time after 48 hours of recharge and 20 shocks or 140 minutes of operating time after fourteen (14) days of recharge time with a new Charge-PAK at temperatures above 15 degrees Celsius (59 degrees Fahrenheit) 1.8 Controls: Lid Release / On-Off Controls device power. Shock button (semiautomatic version) delivers defibrillation energy. After electrodes are attached to a patient, the fully automatic version of the device delivers a shock, if appropriate, not requiring operator intervention. 1.9 Electrical Protection: Input protected against high voltage defibrillator pulses per IEC /EN Safety Clarification: Internally powered equipment. IEC /EN Page 6, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

7 User Interface: 2.1 User Interface: The user interface includes voice prompts, audible tones and graphic prompts. 2.2 Readiness Display: the readiness display shows the devices status. OK Indicator: Displays OK when the last self-test was completed successfully. When the OK indicator is visible, all other indicators are not visible. The OK indicator is not displayed during device operation. 2.3 CHARGE-PAK Indicator: When the CHARGE-PAK indicator displays, the CHARGE-PAK battery charger is ready for replacement. 2.4 Attention Indicator: When first displayed, indicated that at least six (6) discharges or forty-two (42) minutes of operating time remain. 2.5 Service Indicator: When the Service Indicator displays, service is required. Performance Specifications 3.1 Operating Temperature: 0º to 50 C (+32º to +122 F). 3.2 Storage Temperature: -40º to 70ºC (-40º to +158 F) with CHARGE-PAK and electrodes, maximum exposure time limited to one week. 3.3 Atmospheric Pressure: 760mmHg to 429mmHg, 0 to 15,000 feet above sea level. 3.4 Relative Humidity: 5% to 95% (non-condensing) 3.5 Water Resistance: IEC60529/EN60529 IPX4 splash proof with electrodes connected, CHARGE-PAK installed. 3.6 Shock: MIL-STD-810E, Method 516.4, Procedure 1 (40g, 6-9ms pulse, 1/2 sine each axis. 3.7 Vibration: MIL-STD-810E, Method 514.4, Helicopter category 6 (3.75 Grms) and Ground Mobile category 8 (3.15 Grms) Physical Characteristic 4.1 Height: 10.7cm (4.2 inches) 4.2 Width: 20.3 cm (8.0 inches) 4.3 Depth: 24.1 cm (9.5 inches), excluding handle 4.4 Weight: 2.0kg (4.5 lbs) with CHARGE-PAK and electrodes Set-up Options 5.1 Energy Sequence: User can choose an energy sequence to match their applicable energy protocols (e.g. 200J, 300J, 3060J) 5.1 Motion Detection: The motion detection system can be set to off or on during analysis. 5.2 Energy Protocol: The user can configure the defibrillator to increase energy after every shock or only increase it after a low energy was unsuccessful. 5.3 Turn-On Prompt: The turn-on prompt option allows the user to select the prompting style upon power on. 5.4 CPR Time: The CPR time can be set to match local protocol. 5.5 Pulse Prompt: The pulse prompt options allows the user to select the voice message for CPR prompting according to the Guidelines 2000, as recommended Page 7, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

8 by the American Heart Association (AHA) and the International Liaison Committee on Resuscitation (ILCOR). 5.6 Voice Prompt Volume: The voice prompt volume option allows changing the speaker volume. 5.7 Time/Date: The time and the date can be changed. 5.8 Device ID: The device ID feature assigns a unique identifier to a particular device, the device ID information is printed on all reports. Data Storage: 6.1 Memory Type: Internal digital memory 6.2 ECG Storage: Dual patient storage. Minimum twenty (20) minutes of ECG stored for the current patient, summarized data stored data for the previous patient. 6.3 Report Types: Continuous ECG a continuous patient ECG report Continuous Summary Report a summary of critical resuscitation events and ECG waveform segments associated with these events Event Log report A report of time stamped markers, which reflect operator and device activity Test Log report A device self-test activity report. 6.4 Capacity: Minimum 200 time stamped event log markers 6.5 Communications: Wireless transfer to a personal computer. 6.6 Data Review: Medtronic provides an array of tools to meet customer needs for data viewing and analysis. [Proposers are requested to include within their submission an overview of the Medtronic Data review tools that are available for this device.] Warranty / Technical Service: 7.1 Device will be covered by a minimum of 8-year warranty on material and workmanship under normal service use. 7.2 Manufacturer certified technicians shall provide: Technical Services, on-site: Include with your submission an overview of the on-site technical service programs that you offer concerning the proposed device. Provide pricing, on company letterhead covering such programs for one year; two years; three years and four years Maintenance Services, on-site: Include with your submission an overview of any on-site maintenance service programs that you offer concerning the proposed device. Specifically, Norwalk Public Schools is interested in obtaining an annual maintenance inspection plan for these devices. If your Firm offers such a program, provide an overview of this program and its annual pricing, on company letterhead covering. Provide pricing for such programs for a duration of one year; two years; three years and four years. Page 8, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

9 Accessories: 8.1 The manufacturer will have accessories available for day-to-day operation. Those accessories shall include the following: Surface Mount Wall Cabinet w/strobe & audible alarm (p/n 180SM-14R) Hard shell, water-tight Carrying Case (p/n ) Infant / Child Reduce Energy Starter Kit (p/n ) AED Signs Tent style with Logo (p/n ) Lifepak CR-T AED Training Systems (p/n ) CHARGE-PAK Battery Charger Replacement Kit (p/n ) Lifepak CR plus Quik-Pad Electrode Pads Replacement Infant/Child Reduced Energy Defibrillation Electrodes (p/n ) Training Solution: 9.1 Include with your submission an overview of the proposed level of on-site training that your company could offer to Norwalk Public Schools. Note that the proposed fee for such on-site training should not be included in your proposed pricing. Instead, submit such proposed on-site training, on company letterhead, as a potential additional service offering. - End of Section - Page 9, AED_Automatic_Ext_Defibrillator_Devices_3405.doc

10 SECTION 3 - GENERAL INFORMATION NOTE: SECTION 3 - GENERAL INFORMATION contains the City's Standard Terms and Conditions. You are responsible for obtaining a copy prior to bidding. If you do not have a revision dated , or later on file you may obtain a copy over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. Page 10, AED_Automatic_Ext_Defibrillator_Devices_3405.doc