Purchasing Department Finance Group INVITATION TO BID

Transcription

1 Purchasing Department Finance Group July 26, 2012 INVITATION TO BID The City of Norwalk is re-soliciting bids for the supply of six (6) Medtronic Lifepak 1000 Automatic External Defibrillator (AED) devices suitable for use by the Norwalk Police Department first responders. Your firm has expressed interest in providing this equipment. Below is an outline of some of the requirements that apply to this project. PROJECT # 3190 Document length Eleven (11) pages DEADLINE 2:00 PM August 9, 2012 PROJECT TITLE Candidates will be required to provide: 1. Copies of current certifications as applicable. 2. Other information: Automatic External Defibrillator (AED) devices Any questions concerning the requirements of this solicitation should be submitted, in writing, to Gerald J. Foley, Purchasing Agent via to Gfoley@norwalkct.org or via fax to The deadline for the submission of questions for this solicitation is 2:00 PM., August 2, BID DOCUMENTS for this solicitation are available upon receipt of this invitation over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. A link to the Adobe site is provided on the internet bid page. Businesses, without fax or Internet access equipment, may contact the Purchasing Department at for any RFP information. Our fax number is If, after review of the RFP documents, your firm is interested in performing the services specified, provide the information requested, sign and return the complete document, along with your detailed proposal, to the City of Norwalk Purchasing Department by the due date. Yours truly, Gerald J. Foley Purchasing Agent Ph Fax gfoley@norwalkct.org Page 1, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

2 SECTION 1 - RESPONSE FORMS SPECIAL NOTES ON RESPONDING: ADDENDA information is available over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. We strongly suggest that you check for any addenda a minimum of forty eight hours in advance of the bid deadline. SUMMARIES will be available any time after 5:00 PM on the day of the bid opening over the Internet at The document number to request will be the same as the project number indicated in the invitation to bid. Bid results will not be provided over the phone. AWARD NOTIFICATION will be issued by telephone, fax, or U.S. Mail. BUSINESSES WITHOUT FAX EQUIPMENT or Internet access may contact the Purchasing Department at for this information. BID RESPONSES are to be delivered to: City of Norwalk Purchasing Department, Room East Avenue P.O. Box 5125 Norwalk, CT See section 3 for information on delivering bids by fax. Page 2, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

3 1.1A PRICING SHEET: #3190R AED Automatic External Defibrillator Devices Vendor Name - Address - Phone - Fax - - Manager - Fed ID# The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City's requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City. 1. AED Automatic External Defibrillator Devices (AED) - Lifepak 1000 Qty Description Cost/Unit Total Cost A. 6 AED - Lifepak 1000 Devices $ $ Total Cost in words Delivery Time frame calendar days after receipt of order. Submitted by Printed Name & Title - - Submitted by Signature Name & Title - Authorized Agent of Company (name and title) Date The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable): Addendum #1, Dated Addendum #2, Dated - Addendum #3, Dated Addendum #4, Dated - Page 3, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

4 1.1B PRICING SHEET: #3190R AED Automatic External Defibrillator Devices -Accessories Vendor Name - Address - Phone - Fax - - Manager - Fed ID# The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City's requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City. 1. AED Automatic External Defibrillator Devices - Accessories - OPTIONAL Qty Description Cost/Unit Total Cost A. 6 Wall mount bracket $ $ B. 6 Wall cabinet (metal) with alarm $ $ C. 6 Complete soft shell carrying case $ $ D. 6 Hard shell, watertight carrying case $ $ E. 6 Strap for carrying cases $ $ F. 6 Battery $ $ G. 6 Quik-Como Pedi-Pak electrodes $ $ H. 6 ECG/EKG monitoring cable 3 wire $ $ I. 6 Electrode replacement infant child $ $ J. 6 Operator s instructional handbook $ $ Delivery Time frame calendar days after receipt of order. Submitted by Printed Name & Title - - Submitted by Signature Name & Title - Authorized Agent of Company (name and title) Date The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable): Addendum #1, Dated Addendum #2, Dated - Addendum #3, Dated Addendum #4, Dated - Page 4, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

5 1.2 BIDDER S QUALIFICATIONS If a qualification statement is not on file with Purchasing, or is over one year old, please answer the following questions. Attach a financial statement or other supportive documentation. 1. Number of years in business - 2. Number of personnel employed Part-time -, Full -time, 3. List six contracts of this type/size your firm has completed within the last three years: Project Date Contact Person Phone No. SERVICE - 4. Location of service center - 5. Size of service center (sq. ft.) - 6. Dollar value of parts relating to this bid in inventory $ 7. Number of full time technicians employed, qualified to handle this equipment: Attach any additional information that demonstrates your qualification for this work including appropriate certifications. Page 5, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

6 SECTION 2 - PROJECT SPECIFICATIONS The following Automatic External Defibrillator (AED) devices are required by City of Norwalk s Police Department Bid Specifications LIFEPAK 1000 Defibrillator with ADAPTIV Biphasic Technology All specifications are at 20 C unless otherwise specified. Defibrillator: 1.1 Waveform: Device utilizes an escalating ADAPTIV biphasic truncated exponential waveform with voltage and duration compensation for patient impedance. 1.2 Output energy accuracy: 10% of the energy setting into 50 ohms. 15 % of the energy settings (150 to 300J) into 25 to 175 ohms. Energy setting at 360J is limited by the amount that can be delivered into 50 ohms. 1.3 Output limit: Device is capable of delivering 360J. 1.4 Energy settings: Device can accommodate three energy levels and be user configurable from 150J to 360J. Device can be deliverable with customer s preferred energy sequence, and can be programmable in setup mode by the customer in the field. 1.5 Operation: Device allows user setup options for analysis Manual initiation of analysis cycles: the operator is required to press an analysis key to initiate every rhythm analysis The second and third rhythm analysis of each three-shock set is initiated without requiring the operator to press an analyze key All rhythm analyses are initiated without requiring the operator to Press an analyze key. 1.6 Operation: Device guides the operator through operating procedures with a combination of voice prompts, flashing LEDs, and screen messages on an LCD display. 1.7 Operation: Device prompts the operator to perform CPR after a shock or after no shock advised decision. Device can be configured with the customer s preferred CPR time setting, and the operator will able to change the length of the CPR interval. 1.8 Display: Device displays elapsed time since powered on, number of shocks delivered, remaining CPR time, and messages that support device prompts. 1.9 Low battery indication: Device alerts operator to low battery condition during use with a combination of icons, screen prompts and voice Self-testing: Device will run a daily self-test, and alert the operator if service is required. Results of tests will be made available with all printed reports Device performs a more extensive shelf-test on a monthly basis The battery capacity is checked at every power on, and the device charges as part of the monthly test Charge time: Device will charge with new, nonrechargeable battery pack; 200 joules in less than 7 seconds (360J in less than 12 seconds). Page 6, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

7 1.14 Field upgradeability: Standard with all devices Electrical Protection: Input protected against high voltage defibrillator Pulses per IEC Safety Classification: Internally powered equipment IEC Battery capacity: The device shall show the battery capacity when off. Physical Specifications: 2.1 The dimensions of the device will not exceed 8.7 cm (3.4 in) in height 23.4 cm (9.2in) in width, and 27.7 cm (10.9 in) in depth 2.2 Device does not exceed 3.2 kg (7.1 lbs) with one set of REDI-PAK electrodes and one nonrechargeable battery. Shock Advisory Algorithm 3.1 ECG analysis: Device completes analysis cycle in less than 9 seconds. 3.2 Device is capable of detecting patient movement. During such detection periods, the device delays rhythm analysis, and notifies the operator visually and audibly that motion is detected. 3.3 Device identifies ventricular tachycardia based, in part, on the following criteria: Minimum heart rate greater than or equal to 120 beats per minute No apparent P waves QRS widths greater than 160 milliseconds 3.4 The device identifies asystole based, in part, on an ECG amplitude of less than 0.08 millivolts. 3.5 The manufacturer can provide clinically relevant evidence of device algorithm sensitivity with the following specifications Overall sensitivity for coarse VF in excess of 90% Overall specificity for nonshockable rhythms in excess of 95% Environmental and Testing Criteria 4.1 One hour Operating Temperature: -20º to 60 C (-4º to 140 F) 4.2 Storage Temperature: -30º to 60ºC (-22º to 140 F) with battery and electrodes, maximum exposure limited to 7 days 4.3 Atmospheric Pressure: 575 hpa to 1060 hpa (4572 to -382 meters; 15,000 to feet) 4.4 Relative Humidity: 5% to 95% (non-condensing) 4.5 Dust/Water Resistance: IP55 with battery and REDI-PAK electrodes installed (IEC 60529/EN 60529) 4.6 Bump Test: 15g, 1000 bumps (IEC ) 4.7 Drop: 1 Meter drop on each corner, edge, and surface. (MIL-STD-810F, 516.5, Procedure IV) 4.8 Vibration: Random vibration test - MIL STD 810F, Method 514.5, Category 20; Ground vehicle 3.15g rms 1 hour per axis 4.9 Immunity: IEC , IEC , IEC , (Level 4), IEC , IEC , IEC Operating Temperature: 0º to 50º C (32 122ºF) 4.11 Shock: MIL STD 810F, Method 516.5, Procedure 1, (40 g peak, ms, 45 Hz cross over frequency) Page 7, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

8 Device Settings 5.1 Modes: AED: Displays ECG from QUIK-COMBO electrodes, graphical and text prompts ECG: Displays ECG from the 3-wire cable, graphical and text prompts Manual: Provides operating capability for advanced users. Device delivers energy at preconfigured energy levels Setup: Displays all users configurable setup options Data Transfer: Allows users to transfer patient data Auto Test: Provides daily automatic tests of hardware and software 5.2 Controls: On/Off, Shock, Menu/Manual Override, Two (2) configurable soft keys 5.3 User Defined Options: Device ID: Assigns unique identifier to particular device Energy Sequence: joules Flexible Energy: Increase energy after every shock or when previous energy delivered was unsuccessful Auto Analyze: Analyze prompt before each shock, auto analyze, or prompting of analysis only for first shock CPR Time: Prompts for CPR immediately after each shock, and after each no shock advised decision Voice Prompt Volume: Changes volume of voice prompts ECG Display allows ECG display in AED Mode Motion Detection: Allows detection of motion during analysis Service Alert: Enables audible tone when device requires attention Manual Access: Allows entry to Manual Mode. Devices configured with an ECG display may be set up to allow user to initiate a charge or analysis 5.4 cprmax Technology settings: Initial CPR: User defined time for CPR after first analysis regardless of analysis decision. Can be set to OFF, seconds Preshock CPR: Prompts for CPR after a shockable ECG rhythm is detected. If initial CPR time is set to OFF, then Pre-shock CPR applies to all shock advised decisions (including the first analysis). If initial CPR is enabled, Pre-shock CPR only applies to the second and subsequent analysis. The defibrillator charges during the Pre-shock CPR period Stacked Shocks: Allows CPR prompting after each shock or after a three shock stack Pulse Check: (Always, After Every NSA, Never) Allows device to prompt for pulse check either after each shock, after every NSA, or never prompt for a pulse check Confirmation Analysis: Provides a rhythm analysis after Initial CPR Time or Pre-Shock CPR Time to confirm patient remains in a shockable rhythm. Display 6.1 Backlit Monochrome LCD displays number of shocks delivered, elapsed time, text and graphics of heart rhythm and optional ECG 6.2 Size: 120 mm (4.7 in) x 89mm (3.5 in) 6.3 Frequency Response: 0.55 Hz to 21 Hz ( 3 db), nominal Page 8, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

9 6.4 ECG Version options: Waveform Sweep Speed: 25mm/sec for ECG, nominal Waveform viewing time: Minimum 4 seconds Waveform Amplitude: 1cm/mV, nominal Heart Rate: 20 to 300 bpm digital display. Heart symbol flashes for each QRS detection. Display --- if heart rate is less than 20 bpm 6.5 ECG information is received from the adult and Infant/Child electrodes in anterior/lateral position or anterior/posterior position. A 3-wire cable can be used for ECG monitoring (Lead II) Event Documentation and Communication 7.1 Memory Capacity: Device has the capability of dual patient storage with a minimum of 40 minutes ECG for current patient and summarized data for previous patient. 7.2 Report Types: Continuous ECG, summary (critical resuscitation events and associated ECG waveforms), event log report (report of time stamped markers reflecting operator and device activity), test log report (self test activity report) 7.3 Capacity: Minimum 100 time-stamped event log entries 7.4 Data Review: Patient treatment timeline and ECG segments from device can integrate into the CODE-STAT 6.1 Data Review Software, LIFENET DT Express 2.1 Information Management System. Event data management program for statistical analysis and report generation. 7.5 Option to synchronize the device clock to the PC clock. 7.6 Communications: Infrared(IrDA wireless transfer to personal computer. Batteries and Readiness Display 8.1 Device operates from 4.5 amp-hour battery 8.2 Type: Lithium Manganese Dioxide (battery gauge indicator on battery): Typical capacity of new battery shall provide joule shocks or 1030 minutes of operating time with a new battery (370, 200 joule shocks or 900 minutes of operating time minimum. 8.3 Shelf life: A minimum of 5 years followed by 48 months of standby life. 8.4 Low battery indication: At least 30 shocks or 75 minutes of operating time remain when low battery is first indicated 8.5 Device Readiness Display: OK indicator, battery capacity indicator (4 bar), service indicator 8.6 Standby life (daily tests only): A new battery provides device power for 5 years. Electrodes 9.1 Performance: Medtronic s electrodes will be capable of performing ECG monitoring, pacing, and defibrillation. This shall be accomplished without requiring purchase of a connectivity solution with other manufacturer s electrodes. 9.2 Connection: Device has the capability of being stored with electrodes already connected to therapy port. Device can operate without use of permanent patient cable (i.e., patient cable shall be integrated into disposable electrode). 9.3 Compatibility: Electrodes are compatible with QUIK-COMBO electrode Page 9, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

10 connection system if used by local advanced life support responders, without requiring purchase of a connectivity solution as the other manufacturer s electrodes. 9.4 Physical: Electrodes have a minimum of conductive adhesive gel contact area of 12.8 in² (82cm²) 9.5 Infant/Child Reduced Energy Defibrillation Electrodes: Deliver ¼ selected energy. Intended for use on children up to 8 years of age or 25 kg (55 lbs) Technical Service: 10.1 Device will be covered by a minimum of 5-year warranty on material and workmanship under normal service use Manufacturer certified technicians shall provide technical service on-site. Accessories: 11.1 The manufacturer will have accessories available for day-to-day operation. Those accessories shall include the following: Wall mount bracket (p/n ) Wall cabinet (metal) with audible alarm (p/n AMP SM) Complete soft shell carrying case (p/n ) Hard shell, watertight carrying case (p/n ) Strap for carrying cases (p/n ) Battery (p/n ) Quik-Combo Pedi-pak electrodes (p/n ) ECG/EKG monitoring cable 3 wire (p/n ) Electrode replacement infant/child reduced energy (p/n ) The manufacturer will supply an operator s handbook that fully describes the operation of the device. (p/n ) Training Solution 12.1 Training shall be carried out by connecting a QUIK-COMBO Patient Simulator to the defibrillator and attaching the clip-on training electrodes Energy will be delivered from the defibrillator to the simulator through the simulator cable NO energy will be delivered through the clip-on training electrodes The training solution shall include clear labeling that it is for training and demonstration purposes only The training solution simulates all device operating sequences and controls The training solution allows the instructor to create different patient scenarios to provide appropriate training conditions for the student Training electrodes are capable of at least 50 applications to a standard training manikin. - End of Section - Page 10, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc

11 SECTION 3 - GENERAL INFORMATION NOTE: SECTION 3 - GENERAL INFORMATION contains the City's Standard Terms and Conditions. You are responsible for obtaining a copy prior to bidding. If you do not have a revision dated , or later on file you may obtain a copy over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. Page 11, AED_Automatic_Ext_Defibrillator_Devices_3190R.doc