DEMATERIALISED TRANSIT DECLARATION

Transcription

1 DEMATERIALISED TRANSIT DECLARATION USER MANUAL National Informatics Centre, WBSC Page 1 of 20

2 TABLE OF CONTENTS Description Page No. Purpose 3 Definition, Acronyms & Abbreviations 4 Procedures and Guidelines for Dematerialised Transit 5 Declaration Pre-requisite for Waybill 5 Steps for Transit Declaration Generation 8 Steps for Transit Declaration Utilization 15 Steps for Transit Declaration Transshipment 18 National Informatics Centre, WBSC Page 2 of 20

3 Purpose : This User Manual explains the steps for generating Dematerialised Transit Declaration at the Directorate s website. Definition, Acronyms & Abbreviations : Acronym DCT ICT VAT CST TIN PC Description Directorate of Commercial Taxes Information and Communication Technology Value Added Tax Central Sales Tax Taxpayer s Identification Number Personal Computer National Informatics Centre, WBSC Page 3 of 20

4 Procedures and Guidelines for Dematerialised Transit Declaration 1) Who can avail Dematerialised Transit Declaration? All vehicles who are entering the state of West Bengal and using it as corridor are exiting the state to go to another state of India or Foreign country. For this purpose, transporter / agent has to first register the vehicle carrying the goods. Next he will fill up the Transit Declaration form and take print of the Form of Declaration. Transporter will carry this Dematerialised Transit Declaration (TD) while moving through the state and produce the same before authority of the Commercial Tax Directorate if the vehicle is intercepted on the route and before exiting the state of West Bengal. Transporter shall submit utilization of Transit Declaration within 2 days of exiting the state of West Bengal. National Informatics Centre, WBSC Page 4 of 20

5 Pre-requisite for Dematerialised Transit Declaration 1. Client computer must have the following components installed :- > Internet Explorer v6.0 or above. > Acrobat Reader 8.1 or above which can be downloaded from the link provided in the website National Informatics Centre, WBSC Page 5 of 20

6 Visit Website Visit the Directorate's website: Below is the front page of the portal. If you do not have the 8.1 version of the Acrobat Reader you may first download the same by clicking at the link Download Acrobat Reader and install in your PC. You may now click 'Dematerialized Transit Declaration(TD). The following screen will be displayed on clicking this link. National Informatics Centre, WBSC Page 6 of 20

7 Next click on Generate Transit Declaration Form to go to the Home Page of Transit Declaration. National Informatics Centre, WBSC Page 7 of 20

8 Steps for Vehicle Registration and generating Transit Declaration :- Step1:-You have to enter the Vehicle Number. Vehicle Number should be in capital letter. And then click on the Submit Button. N.B: Caps Lock should be on. Otherwise an alert will display. National Informatics Centre, WBSC Page 8 of 20

9 Step2:- After submitting several cases may appear. (1) The entered Vehicle Number may not be registered OR (2) the number is registered but a previous Transit Declaration is not utilized OR (3) the number is registered with no pending utilization. Case 1:-If the Vehicle Number is not registered a Vehicle Registration Form will appear. After successful vehicle registration the Transit Declaration Form will appear. National Informatics Centre, WBSC Page 9 of 20

10 Case 2:-If Vehicle Number is registered but a previous Transit Declaration is not utilized then a page with the title You Have Pending Utilization will appear. You may click on the Go To Utilize link for giving utilization of the previous generated TD or may click on the Continue link for generating another Transit Declaration. National Informatics Centre, WBSC Page 10 of 20

11 Case 3:-If the Vehicle Number is registered with no pending utilization then the Transit Declaration Form will appear. Transit Declaration Form National Informatics Centre, WBSC Page 11 of 20

12 Step3:-You have to fill up the Transit Declaration Form. After Entering the Consignor Name an alert ( Click O.K. if Registered Consignor ) will display.if you click O.K. then you have to give a valid 11 digit Consignor TIN.If you don t have any valid TIN then please click on Cancel.same thing will do in case of giving Consignee Name.If you have any transhipment chance then select the Transhipment Status Yes and then the Transhipment place and Transhipment Date fields will be mandatory. Finally click on the Submit Button. National Informatics Centre, WBSC Page 12 of 20

13 When transporting anything from outside of India or to outside of India then select Foreign Country from the Originating State/Country or Destination State/Country list. Each Transit Declaration Form will be valid for 1/3/7 days from the expected date of entry in West Bengal as per the applicant s declaration, depending on the declared point of entry and exit. National Informatics Centre, WBSC Page 13 of 20

14 After successful submission the Transit Declaration documents will be generated in PDF format as shown below. National Informatics Centre, WBSC Page 14 of 20

15 Steps for Utilization Utilization:- Click on the link TD Utilization,Cancellation and Transhipment. Then click on Utilization of Previous Transit Declaration link. Give your Transit ID, Originating State and Destination State (as mentioned in your TD) and click the Submit button.then give the Utilization Date and click on Utilize button.finally an acknowledgement page will appear which you can Print. National Informatics Centre, WBSC Page 15 of 20

16 Transit Declaration Utilization N.B:-Transporter will be allowed for giving utilization within the interval of Entry date and two days more the Exit date only. And Util Date should be in Between Entry Date and Valid Upto Date. National Informatics Centre, WBSC Page 16 of 20

17 Acknowledgement Slip after Utilization National Informatics Centre, WBSC Page 17 of 20

18 Steps for Transhipment Click on the link TD Utilization,Cancellation and Transhipment. Then click on Transit Declaration Transhipment of Vehicle link. Give your Transit ID, Originating State and Destination State (as mentioned in your TD) and click the Submit button.then fill up the transshipment form.you can give maximum of three new Vehicle Numbers.Then click on the GenerateTD button.after successful generation of transhipment you will get a Transit Declaration documents in PDF format. N.B.-Transporter will be allowed to do transshipment only once. National Informatics Centre, WBSC Page 18 of 20

19 Transhipment Document In PDF Format National Informatics Centre, WBSC Page 19 of 20

20 THE END National Informatics Centre, WBSC Page 20 of 20