ICSI HOUSE, C-36, SECTOR-62, NOIDA Ref: ICSI/Waste items/2018 December 07, 2018

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1 Ref: ICSI/Waste items/2018 December 07, 2018 Sub: Request for Quotations (RFQ) for Lifting / removal of damaged online UPS, Batteries and UPS Chargers on as it is where it is basis at ICSI House C-36 / C-37, Sector 62, Noida Sealed Quotations are invited for Lifting / removal of damaged online UPS, Batteries and UPS Chargers on as it is where it is basis at ICSI House C-36 / C-37, Sector 62, Noida as per the details given in Annexure C. The terms and conditions are as under: 1. The sealed quotations containing EMD, Annexure A, Annexure B, and Annexure C along with all requisite/supporting documents as mentioned in the RFQ are to be submitted in prescribed format duly stamped and signed and dated on each page. Details/supporting documents, if any, along with brochure attached with the quotation should be dully authenticated by the bidders. No over-writings shall be accepted unless authenticated with full signature of the bidder/s. 2. All bidders are instructed that if they wish to inspect the damaged items, they can do so with prior appointment from Mr. Ashish Bhatt / Mr. Praveen Kumar V, Dte. of IT (Tel. No / ). These items can be inspected on any working day between 2.00 p.m. to 5.00 pm. (Monday to Friday). 3. The sealed quotations duly superscribed, Lifting / removal of damaged online UPS, Batteries and UPS Chargers on as it is where it is basis at ICSI House C-36 / C- 37, Sector 62, Noida due on December 21, 2018, should be addressed by name to Shri Ashok Kumar Dixit, Officiating Secretary, the ICSI and sent at the Institute s address given below either by registered post/speed post/courier or by dropping in the tender box placed at 5 th floor of Institute s Headquarter at its Noida office address as mentioned below & should reach on or before December 21, 2018 at pm. Address: Shri Ashok Kumar Dixit Officiating Secretary The Institute of Company Secretaries of India ICSI House, C-36, (5th Floor : Tender Box) Sector-62 Noida (UP) 1

2 Quotations received after the stipulated date and time shall not be entertained. The Institute shall not be liable for any transit delays whatsoever and quotation(s) received after the stipulated time/date are liable to be rejected summarily without assigning any reason and without any further reference to the bidder. 4. The quotations shall be opened on December 21, 2018 at 3:00 PM in the Institute of Company Secretaries of India at ICSI House, C-36, 5 th Floor, Sector - 62, Noida in the presence of those bidder(s) who remain present during the opening of the RFQ. No separate communication will be sent in this regard. In the event of due date being a closed holiday or declared Holiday for ICSI / Central Government offices, the due date for opening of the RFQs will be the following working day at the appointed time and venue. 5. The bidders are required to deposit an earnest money of Rs. 5,000/- (Rupees Five Thousand only) for Lifting / removal of damaged online UPS, Batteries and UPS Chargers on as it is where it is basis at ICSI House C-36 / C-37, Sector 62, Noida by way of demand draft drawn in favour of The Institute of Company Secretaries of India, payable at New Delhi. The quotation not accompanied with earnest money shall be rejected summarily. The earnest money of unsuccessful bidder will be refunded without any interest/bank commission/collection charges after the order has been issued in favour of successful bidder. EMD amount of the successful bidder will be returned without any interest/bank commission/collection charges after the completion of the work/contract. 6. Bidders must have GST registration and PAN. (Please attach self-attested photocopy of the documents). 7. Cutting and overwriting should be avoided. Every cutting and overwriting must be duly initiated, otherwise the quotation / proposal is liable to be rejected. 8. Prices quoted should be FOR Institute premises and should be inclusive of all charges including dismantling and removal of the damaged items consisting of but not limited to labour, cartage and material component, taxes, forwarding, packing charges and octroi etc. 9. The Institute reserves the right to reject any or all the offers without assigning any reason thereof. 10. Rates received through this RFQ from various bidders will be evaluated and the bidder who submits the highest rates may be considered as successful bidder. 11. The bidder who quotes the highest rate may be considered to award the work/contract. 12. The quotation/rfq may be cancelled by the authority without assigning any reason thereof. 2

3 13. The concerned committee may reject the quotation of any party in case of unsuitability or any other reason. 14. The Institute reserves its right to discuss the commercials with the bidder who submits the highest bid. 15. The successful bidder has to deposit the contracted amount within seven (07) days from the date of notice of awarding the contract. The notice of awarding contract may be sent either by or hardcopy of the award letter by courier or post. 16. The successful bidder has to remove the material from ICSI Premises within seven working days at its own cost and risk from the date of deposit of the contracted amount. 17. The damaged material has to be dismantled, removed, lifted and disposed off in safe manner without doing any harm or damage to ICSI property. The damaged items may be disposed off by the successful bidder in an appropriate manner by abiding the legal provisions of disposal of e-waste as per governing laws of India. 18. GENERAL: (a) All disputes, differences, claims and demands arising under or pursuant to or touching the contract shall be referred to the arbitrator to be appointed by the Secretary of the Institute of Company Secretaries of India, New Delhi. The award of the sole arbitrator shall be final and binding on both the parties under provisions of the Arbitration and Reconciliation Act, 1996 or any statutory modifications on re-enactment thereof as in force. Place of such arbitration proceedings shall be at Delhi. (b) The Institute reserves the right to accept or reject any or all quotations/tenders including the highest quotation / tender without assigning any reason at its sole discretion and the decision of the Institute will be final and binding on all concerned (c) For any details / clarifications, Mr. Praveen Kumar V, Deputy Director / Mr. Ashish Bhatt, Dte. of IT (Tel.No.: / , id: praveen.kumar@icsi.edu) may be contacted. A K Ghosal Director(Purchase) 3

4 Ref: ICSI/Waste items/2018 December 07, 2018 Annexure A Sub: Request for Quotation (RFQ) for Lifting / removal of damaged online UPS, Batteries and UPS Chargers on as it is where it is basis at ICSI House C-36 / C-37, Sector 62, Noida PARTICULARS OF BIDDER (ALL COLUMNS ARE TO BE FILLED IN BLOCK LETTERS) 1. Name of the bidder (a) Trade Name (b) Status of the Bidder (Limited Co./LLP/Partnership/Proprietorship) (Enclose self-attested copy of document) (c) Name of CEO/Directors /Partners/ Proprietor 2. Postal Address 3. Telephone No. / Mobile No. for communication 4. (a) -id (mandatory) (b) / Website address (if available) 5. Bank Draft No, date, Bank name and amount (if applicable)/msme or NSIC Regn. No. (a) Quotation/Tender Fees -Not applicable- (b) EMD (c) MSME/NSIC Regn. No. (if applicable) & its valid period (Enclose self-attested certificate photocopy) 6. Name of the Banker, Branch Name, A/c No. and IFS Code (for e-payment purpose) 7. PAN (Enclose self-attested photocopy) 8. GSTIN Code (Enclose self-attested photocopy) 9. Trade License/Business License/CIN (if applicable) (Enclose self-attested photocopy) 10. Any other Relevant Information (e.g. Number of Years of Experience in similar line of business / Turnover for last Financial year) I/We hereby declare and affirm that I/we have read and understood the terms and conditions of this tender/quotation/nit as stipulated in the quotation No.. Accordingly, I/ we accept the terms and conditions and hereby offer the rates for (name of the work or supply) as per prescribed format Annexure C ). Signature (Authorized signatory of the bidder) Name of the bidder Date Official seal of bidder NOTE: Please submit all supporting documents (self-attested photocopy) wherever applicable in support of the information furnished above with seal and signature of the bidder s authorized representative. 4

5 (Annexure B ) Quotation acceptance letter to be printed on business letterhead of the bidder To The Officiating Secretary The Institute of Company Secretaries of India ICSI House, C-36, (5 th Floor) Sector-62 Noida (UP) SUB: Request for Quotation (RFQ) Lifting / removal of damaged online UPS, Batteries and UPS Chargers on as is where basis is at ICSI House C-36 / C-37, Sector 62, Noida Sir, This is with reference to the quotation No. Ref: ICSI/Waste items/2018 dated December 07, 2018 due on. We are interested to participate in the Request for Quotation (RFQ) for Lifting / removal of damaged online UPS, Batteries and UPS Chargers on as it is where it is basis at ICSI House C-36 / C-37, Sector 62, Noida dated December 07, We declare that: i) We have read and understood the terms and conditions given in the quotation / tender Document; ii) We are eligible for award of the contract as per the qualification criteria mentioned in the quotation / tender Document; iii) We accept and agree to all the terms and conditions of the quotation / tender; iv) We shall comply with all the terms and conditions of the quotation / tender; v) All the information / documents provided in this RFQ are true to the best of our knowledge and belief. If at any stage, the information / documents are found to be false, misleading or incorrect then this Quotation/award letter shall be cancelled at our cost and risk and we shall indemnify the Institute (ICSI) for the loss caused due to the cancellation and we shall be liable for penal / legal action including black listing by ICSI. vi) We understand that ICSI reserves the right to cancel the quotation / tender at any stage or cancel / reject any one or more RFQ/bid without incurring any liability. vii) The duly signed copies of all the pages of the RFQ are attached herewith. (Signature of the RFQder) Printed Name Designation Official seal/ stamp Date: 5

6 Ref: ICSI/Waste items/2018 December 07, 2018 Annexure C Sub: Request for Quotation (RFQ) for lifting / removal of damaged online UPS, Batteries and UPS Chargers on as it is where it is basis. The bidder has to quote rate inclusive of all charges including dismantling and removal i.e. cost of manpower, tools and tackles, consumables, enabling services e.g. scaffolding, lifting tools, transportation or any other arrangement required to be available for providing effective service as per terms of the contract, statutory benefits to its manpower and statutory taxes and duties except GST which is to be shown separately. Rates Quoted should be all inclusive rate except GST which should be shown separately. Please arrange to quote for the under listed item(s) as per the specifications mentioned below: S. No. Name of the Item Quantity (Nos.) (a) 1 10 KVA APC UPS (Sr. No 1 B ) 2 10 KVA APC UPS (Sr. No 1 B ) 3 10 KVA I-Power Hitek UPS (Sr. No ) AH 12 V Exide batteries AH 12 V Roket batteries 32 6 UPS Chargers 10 AMP 384 V 4 Total Rates all inclusive (per unit.) except GST (Rs.) (b) Total (except GST) (Rs.) (c=b*a) GST % (as applicable) (Rupees ) Terms & Conditions: Material shall have to be lifted from the Institute s Office at C-37/C-36 Sector-62 Noida, Date: Name and Signature of Bidder with Corporate Seal and mobile number 6