ASAP II CERTIFICATION CODES

Transcription

1 Page 1 ASAP II CERTIFICATION CODES The following listing is to provide certification code guidelines for purchase requisitions used for Jet Aviation St. Louis, Inc. Codes are changed and/or added as necessary. COMMERCIAL NON-AIRCRAFT PURCHASES CATEGORY QUALITY ASSURANCE CODES Office Supplies Review for MSDS Code: 30 Janitorial Supplies Review for MSDS Code: 30 Maintenance Supplies/Equipment Review for MSDS Code: 30 Lumber, Building Materials Review for MSDS Code: 30 COMMERCIAL AIRCRAFT PARTS/SERVICES Quality Assurance codes "A" through "K apply to all procurements, to the extent specified in the Purchase Order. Note: "H" is not applicable to commercial programs. CATEGORY QUALITY ASSURANCE CODES Repair/Overhaul Parts and Components Code: 25 and 35 Consumable Materials Code 3, 4, 27, 33 Raw Material Code: 3, 4, 27, 33 New Parts (Jet Aviation St. Louis part numbers) Code 2, 3, 4, 6, 20, 21, 28, 34,41 GOVERNMENT PROGRAMS PARTS/SERVICES Quality Assurance codes "A" through "K" apply to all procurements, to the extent specified in the Purchase Order. Code 34 applies to all Jet Aviation St. Louis Purchase orders. CATEGORY QUALITY ASSURANCE CODES Raw Material Code: 3, 4,27, 33, 34 Machined Parts Code: 3, 4, (10 as applicable) 19 and (21, if applicable) 47 Q.P.L or Proprietary Purchases Code: 5, 22 MS Hardware Code: 3, 4, 5, 33 All Government Purchases must be reviewed for Government Source Inspection (GSI) requirements Code: 1

2 Page 2 QUALITY ASSURANCE PROGRAM PROVISIONS (PURCHASE ORDERS) The following Quality Assurance Program codes, with their terms and conditions, become an integral part of the Purchase Order to the extent specified in the Purchase Order. Notes "A" through "K" are applicable to all procurements as noted in tables on page 1. A. Change of Product or Process The Seller/Manufacturer is not authorized to implement changes in product design, product material(s), control processes, or other Quality Assurance Controls, without written approval from Supplier Quality Assurance. B. Supplier Corrective Action Request Supplier Corrective Action Request will be forwarded by Supplier Quality Assurance to a Supplier when Quality Assurance considers formal corrective action essential. The supplier shall give priority to analysis of cause and proposed corrective action. It is mandatory that replies be received within the period indicated on the Supplier Corrective Action Request. Failure to comply will result in the removal of Supplier from the Approved Supplier's Listing, i.e., system will not allow issuance of new Purchase Orders and/or shipments against existing contracts. C. Material/Product Conformance Seller agrees that material/product supplied on this Purchase Order conforms in every respect to the applicable specification and/or drawings. Evidence of conformance to applicable specification must be furnished on request. (See Requirement 1-36) Note: The applicable documentation shall be maintained by the supplier for a minimum of 4 years or longer if specified by the Purchase Order. D. Control of Sub-Tier Suppliers The Supplier is responsible for control/conformance of all items procured from sub-suppliers to the applicable requirements of the Purchase Order/Contract, accompanying documentation, drawings, and specifications. The Supplier must flow down all requirements to any sub tier suppliers, including but not limited to the FAA Final Rule amending their Anti-drug and Alcohol Misuse Prevention Program (AAMPP) in 14 CFR Part 121, Appendix I and J. Our Supplier Quality Assurance Department must approve casting, forging, and special process sources (See Paragraph 6). E. Specification Compliance Where a specification is referred to herein, it shall be considered as being of date of issue as of the date of this Purchase Order or a firm quotation, whichever is earlier. F. Non conforming Material The Seller is not authorized to perform material review action of non-conforming material with the intent of delivering such nonconforming material without authorization from our Engineering Department. Supplier Quality Assurance Department prior to shipment must approve dispositions from any departures from drawings, specification, or other Purchase Order Requirements, with such approval accompanying shipment. G. Re submission of Rejected Material All material rejected by Quality Assurance and subsequently resubmitted by the supplier to our company shall bear adequate identification of such re submission with the material or with the supplier's documentation. Government Source Inspected (GSI) material must have evidence that the resubmission has also received GSI. H. Government Surveillance - Military Contracts Only "The Government has the right to inspect any or all of the work included on this order at the Supplier's facility." Government inspection or releases of product prior to shipment is not required unless you are otherwise notified. You shall provide a copy of this order to your Government representative upon his request. I. Certification Requirements All certifications must contain the information below for manufactured parts and hardware. Please see the attached template for the minimum information required in order to meet FAA standards. This is only a template it does not have to be in this structure, but should include the same information. Buyer s Purchase Order Number

3 Page 3 Quantity, Description, Part Number, and Revision Level as it appears on the Purchase Order. Name of Supplier. Manufacture and Lot Number Required for Traceability of Part(s). Signature of responsible officer or supplier with appropriate identification of the position held by the signer. J. Right of Access The Seller acknowledges our right of access to make inspections and observe the performance of the work and documentation involved in this purchase. Right of access shall be granted to our company, our customers, FAA and any regulatory authorities, FAR 145 applies to purchase. K. Identification All material must be identified by a part number that is permanently and legibly affixed directly to the surface of each article. In the event that this is not possible due to physical size or nature of material, an identification tag will be securely affixed to each article, or articles which are packaged in individual or multiple unit containers, the containers must be identified with the part number.

4 Page 4 QUALITY ASSURANCE PROGRAM CODES (PURCHASE ORDERS) 00. No Certificates Required QC Codes must be on each item. If documentation is not required, QC Code 00 must be applied. 1. Government Source Inspection (GSI) Required Government inspection is required at your facility prior to shipment of specified product. Upon receipt of this order, properly notify the Government Representative who serves your facility so that Government Inspection can be accomplished. The seller shall furnish, at no cost to Buyer or the Government, test data, equipment, and facilities necessary to accomplish product inspection to applicable drawings, specifications, and other requirements. Government Representative's stamp and date of inspection must appear on packing slip or invoice. Deliverable: Government Representative's stamp and date required on packing slip or invoice. 2. Source Inspection Required Source Inspection is required in your facility prior to shipment of specified product. The product inspection to applicable drawings, specifications, and other requirements. Our field Quality Representative reserves the right to re-inspect or re-test specified product, review process, and review/audit facilities. FINAL ACCEPTANCE OF PURCHASE PRODUCTS WILL BE AT OUR FACILITIES. Our Field Quality Representative s using the accept stamp must stamp all parts accepted. All shipping documents/packing slips must be stamped, signed, and dated by our Quality Representative prior to shipment. When scheduling source inspection, call our Supplier Quality Assurance at least 72 hours in advance at telephone number Deliverable: Two (2) copies of chemical/physical test reports must accompany each shipment. 3. Test Reports - Chemical/Physical Required Each shipment of specified product/material must be accompanied by two (2) legible and reproducible copies of actual reports of testing performed in accordance with specification or Purchase Order requirements, identifiable to product/material submitted. These reports must contain the signature and title of an authorized representative performing the test. Deliverable: Two (2) copies of chemical/physical test reports must accompany each shipment. 4. Certification of Conformance Required A Certificate of Conformance containing the following statement must accompany each shipment of specified product/material: "We hereby certify that the material supplied on this order complies in every respect to the specification and/or drawings referenced on the order. Documented evidence is on file at our facility and is available for review upon request". The certificate must contain all information applicable in Paragraph I of this document. Distributors need only provide the Manufacturer s certifications. 5. Government Q.P.L. Source Certification Required from Distributor A reproducible copy of the shipping document must accompany each shipment of specified product/material shipped from a Distributor from the original manufacturer, or a certified statement such as "We hereby certify that product/material supplied on this order complies in every respect to the specification and/or drawings referenced on the order. We further certify that all Q.P.L. items were purchased from a manufacturer currently approved on the Government Qualified Product List. Documented evidence is on file at our facility and is available for review upon request". The certificate must contain the signature and title of an officer of the Seller, Purchase Order number, and part number. Source Certification is not required when product/material is bought directly from the Q.P.L. manufacturer.

5 Page 5 Deliverable: Copy of shipping document from original manufacturer or certified statement that items were procured from manufacturer currently on the Government's Qualified Product List. Note: Not required if product/material bought directly from Q.P.L. Manufacturer. 6. Special Process Certifications Required Two (2) legible and reproducible copies of certification containing special process completed and signature and title of an authorized representative of the agency performing the test must accompany each shipment of specified product/material. When parts are serialized, the serial numbers must appear on the certification. Special processes requiring certification include: adhesive bonding, brazing, conversion coating, cleanliness, and cleaning methods, special finishes, heat treating, penning plating, potting, pre treatments, specialized fabrication techniques, soldering, and welding. All special processes must be performed by a source approved by our Supplier Quality Assurance Department. Deliverable: Two (2) legible and reproducible copies of a special process certification, certifying special process completed, signature and title of authorized representative of agency performing tests. 7. Functional Test Reports Required Each product shipment must have two (2) legible and reproducible copies of actual test results identifiable with test parameters defined by drawing, or governing specification. These reports must assure conformance to specification requirements and contain a signature of an authorized representative of the agency performing the test. Deliverable: Two (2) legible and reproducible copies of results of test parameters defined by drawing(s)/specification(s). Test reports must assure conformance to requirements and contain a signature of an authorized representative of the testing agency. 8. Deleted 9. Deleted 10. ISO 9001 Quality System Requirements The Seller must comply with International Standard ISO 9001, in the manufacture and delivery of these products and materials. Deliverable: As required by other Quality Program Requirements. 11. Deleted 12. Special Quality Requirements The Seller must comply with special requirements as specified in detail on the Purchase Order or referenced document. THESE ITEMS MUST BE ROUTED THROUGH DIMENSIONAL INSPECTION. Deliverable: As required by Purchase Order. 13. In-Process Inspection Required Items covered by Purchase order require in-process inspection by Our Field Quality Representative prior to the sealing of any permanent or difficult to disassemble enclosure. The Supplier must notify Supplier Quality Assurance ten (10) days prior to required inspection coverage by calling Deliverable: Conformance noted by trip report from Our Field Quality Representative. 14. Magnetic Particle Inspection Report Required Items require magnetic particle inspection. The seller must provide two (2) legible and reproducible copies of the magnetic particle inspection report and/or certification the inspection was performed. Magnetic particle inspection must be performed by certified technicians in accordance with one of the following; MIL-STD-410, SNT-TC-1A, or ASNT standard for certification and qualification of NDT personnel.

6 Page 6 Deliverable: Two (2) legible and reproducible copies of magnetic particle inspection report. 15. Radiographic Inspection Report Required Items require radiographic inspection. The seller must provide two (2) legible and reproducible copies of the radiographic inspection report and/or certification the inspection was performed. Radiographic inspection must be performed by certified technicians in accordance with one of the following; MIL-STD-410, SNT-TC-1A, or ASNT Standard for certification and qualification of NDT personnel. Deliverable: Two (2) legible and reproducible copies of radiographic inspection report. 16. Penetrant Inspection Report Required Items require penetrant inspection. The seller must provide two (2) legible and reproducible copies of the penetrant inspection report and/or certification the inspection was performed. Penetrant inspection must be performed by certified technicians in accordance with one of the following; MIL-STD-410, SNT-TC-1A, or ASNT standard for certification and qualification of NDT personnel. Deliverable: Two (2) legible and reproducible copies of penetrant inspection report. 17. Eddy Current Inspection Report Required Items require Eddy Current inspection. The seller must provide two (2) legible and reproducible copies of the Eddy Current inspection report and/or certification the inspection was performed. Eddy Current inspection must be performed by certified technicians in accordance with one of the following; MIL-STD-410, SNT-TC-1A, or ASNT standard for certification and qualification of NDT personnel. Deliverable: Two (2) legible and reproducible copies of Eddy Current inspection report. 18. Ultrasonic Inspection Report Required Items require ultrasonic inspection. The seller must provide two (2) legible and reproducible copies of the ultrasonic inspection report and/or certification the inspection was performed. Ultrasonic inspection must be performed by certified technicians in accordance with one of the following; MIL-STD-410, SNT-TC-1A, or ASNT standard for certification and qualification of NDT personnel. Deliverable: Two (2) legible and reproducible copies of ultrasonic inspection report. 19. Inspection Report Required Seller must provide detailed inspection report, to be completed by the seller for each shipment of the specified item to the Buyer. Inspection report shall include the signature of the person performing the inspection, sample size (if applicable), accept/reject information including applicable dimensions) and conformance to the applicable specification. Deliverable: Two (2) legible and reproducible copies of inspection report with each shipment. 20. Identification of Limited Shelf Life Required The Seller must identify each item, package or container of limited calendar life material with the manufacture date, storage temperature and manufacturer's recommended shelf life, in addition to the normal identification requirements of name, type, size, and quantity. Identification and special handling condition must be recorded on the shipping document. Each limited calendar life material must be received with a minimum of 80% of the manufacturer's recommended shelf life remaining. O rings to be individually packaged in accordance with MIL-P-4861B, level A. Deliverable: Identification required indicating manufacturing date, storage temperature, and recommended shelf life. In addition to requirements of name, part or code number, specification number, type, size, and quantity, Identification of special handling conditions must be recorded on shipping document. O rings to be individually packaged in accordance with MIL-P-4861B, level A. 21. First Article Inspection Required

7 Page 7 Prior to production, an Approved First Article Inspection Report is required. The first article inspection report will be generated from one part/item/unit/representative and identifiable to the production process/system for dimensional approval. The report will itemize all inspectable drawing characteristics with their associated tolerances, the actual inspection results for each item and whether the characteristic is within allowable tolerance. The inspector and an authorized representative of the company must sign the inspection report. Deliverable: Two (2) legible and reproducible copies of results of dimensional inspection with parameters defined by drawing(s) /specification(s). 22. Seller Controlled Products/Materials Two (2) legible and reproducible copies of applicable specifications, drawings, and/or catalog information must accompany shipment of products/materials. Deliverable: Two (2) legible and reproducible copies of applicable specification, drawings, and/or catalog information. 23. Static Sensitive Devices - Special Handling and Identification Required Parts that are static sensitive are to be handled and packaged to prevent electrostatic damage. Packaging shall be in accordance with Paragraph 5.11 of MIL-STD Containers shall be identified as static sensitive and marked per MIL-STD 129. Deliverable: Packaging to conform to MIL-STD-1686, or applicable document. Smallest unit container to be identified as electronic device per MIL-STD FAA Flame Propagation Test (FAR ) Test method to determine the flammability and flame propagation characteristics of thermal/acoustic insulation materials. This guidance applies to airplanes required to comply with FAR , and part VI of Appendix F to Title 14 Code of Federal Regulations (14 CFR) part 25. Vendor will prepare coupon and perform test. Burn Coupons are required to be 12 ½ x 23. Tape up for installation is to be 26 minimum. Deliverable: Properly completed FAA Form Statement of Compliance and signed by an appropriately rated Designated Engineering Representative indicating compliance to FAR must accompany shipment. Note: Articles received without a properly completed will be rejected. 25. FAA Form Airworthiness Approval Form Required New parts or components repaired, overhauled, functionally tested, etc., and released for service in accordance with current FAA Regulations must have a properly completed and signed FAA Form Airworthiness Approval attached; describing the work performed, reference to the approved data used, work order number, signature of authorized individual releasing unit to service, date unit was returned to service, eligibility, make and model, and part number of the item. Additional information including, time since overhaul, total hours, time since new, serial number, must be included if applicable. Deliverable: Properly completed FAA Form Airworthiness Approval signed by Inspector or individual performing the work, description of work performed and reference to the approved data, work order number, date unit was returned to service, make and model, and part number of the item. J Note: Articles received without a properly completed Airworthiness Approval will be rejected. 26. FAA Form Flame Test Approval Required Material on this order must be tested to meet requirements of FAA Regulation, Section , Appendix F, Part I, (a)(1)(i)(ii) and/or FAR , Appendix F, Part I, (2)(ii) for use in commercial aircraft. (Jet Aviation Supplied Burn Coupons.) Deliverable: Properly completed FAA Form Statement of Compliance and signed by an appropriately rated Designated Engineering Representative indicating compliance to FAR and/or , must accompany shipment. J Note: Articles received without a properly completed will be rejected

8 Page Original Equipment Manufacturer's (OEM) Certification New parts or components not accompanied by FAA Form must have an OEM certificate of conformance to verify traceability back to the original manufacturer. Deliverable: One (1) legible and reproducible copy of the OEM certification. 28. Customer Supplied Burn Coupons Required Required to meet compliance with FAR & FAR Material identified on this order must be accompanied with applicable burn coupon samples to meet requirements of FAA Regulation, Section , Appendix F, Part I, (a)(1)(i)(ii) and/or FAR , Appendix F, Part I, (2)(ii) for use in commercial aircraft. All compositional certification paperwork for the materials used to fabricate the materials in this order must be supplied with said coupon samples and must accompany shipment. Deliverable: 1) Burn coupons are required to be of the following quantities and sizes: Non Woven: Woven: 3 each - 3 inch x 12 inch vertical and/or 3 ea inch x 8.5 inch, 45 degree. 3 each warp & 3 each fill vertical and/or 3 ea inch x 8.5 inch, 45 degree 2) Compositional certification/traceability paperwork, i.e. purchase order, lot number, batch number, for the materials used to fabricate the above burn coupons. 29. Wire Identification Required Seller must identify each package or spool of wire permanently and legibly with our Purchase Order number, gauge, and applicable specification number. Deliverable: Supplier must identify each package or spool with our Purchase Order number, gauge, and applicable specification number. 30. Hazardous Material/MSDS and Manufacturer's Product/Technical Data Sheet Seller must send one (1) copy of Material Safety Data Sheet (MSDS) meeting OSHA standards and one (1) copy of manufacturer's Product/Technical Data sheet with this order. Deliverable: One (1) copy of MSDS and one (1) copy of Manufacturer's Product/Technical Data Sheet with this order. 31. Deleted 32. Buyer Furnished Material Item(s) supplied on this order are fabricated from our furnished material. Seller is responsible for processes specified on Purchase Order/Drawings. Deliverable: Supplier is responsible for processes specified on Purchase Order and/or drawings. 33. Material and Product Conformance Seller's delivery of items under this Purchase Order shall be deemed as Seller's certification that such items meet and conform to all requirements of the Purchase Order including but not limited to any and all specifications, drawings, samples, or other descriptions furnished or adopted by the Buyer. However, if required by the Buyer or other requirements of the Purchase Order requires written certification of compliance, including requested test results, Seller shall supply such certification concurrent with delivery of items. 34. Deleted

9 Page Teardown and Evaluation Reports Items require teardown and evaluation upon receipt, to be conducted before repair or overhaul and the results provided in report form to Buyer s Procurement Quality Assurance upon delivery of the part. This is in addition to any other certification or test reports required as a result of repair or overhaul. Deliverable: Two (2) legible and reproducible copies of the supplier s Teardown and Evaluation Report with each shipment. 36. FAA Traceability Authenticity Required New parts and/or life limited parts purchased on this order must have acceptable traceability directly to the FAA approved OEM, PMA, or PAH. OEM source will be determined by preponderance of the received documentation, including packaging. Parts must conform to original or equivalent OEM design applications. All orders are subject to dimensional and other non-destructive testing prior to acceptance. (Ref. AC20-62D, FAR Part 43.10) Note: COD or non-refundable orders will be rejected. 37. Preservation Packaging Required New parts purchased on this order must be sealed in the original OEM packaging. 38. Airworthiness Directive Research Airworthiness Directive research is required for components that are repaired or overhauled. Deliverable: Documentation will state if AD research was accomplished and state AD status on subject parts. 39. Deleted 40. Personnel Certified to NAS-410 for Non-destructive Testing Seller certifies that employees performing nondestructive testing (Liquid penetrant, Eddy Current, X-Ray, Magnetic Particle and other non-destructive testing) are certified to Specification NAS-410 and meet the NAS-410 training requirements. 41. Part Serialization Required Each part/assembly must be permanently marked with a unique serial number and must be visible on the exterior surface of the unit. Method of marking is optional but the number must be permanent and not interfere with operation, function, or assembly of the unit. Supplier is required to maintain a log of the serial numbers issued and correlated to the date of manufacture, repair, overhaul, or rebuild of the unit (work scope defined on the purchase order). Each shipment, serial numbers must be listed on the shipping documents or certifications accompanying the units. 42. FAA Inspections A supplier performing a maintenance function for Jet Aviation St. Louis's certified repair station may be subject to inspection or observance of the supplier's work on the product or article by the FAA. 43. Calibration Parts are to be calibrated in accordance with ANSI/NCSL Z , or applicable specification, and requires written certification traceable to N.I.S.T. 44. Dassault Provisions: 1 - STANDARDS - Parts will be fabricated to Dassault standard manufacture s dimensions and will be furnished undrilled (no holes) at any attachment point. Skins will be furnished 10mm oversize in all dimensions (but thickness) and undrilled. 2 - PROTECTION P99 + PAC33 Skins anodized (BF5) +P99 + PAC33. 3 REQUIRED ATTACHED DOCUMENTS JAA FORM 1.

10 Page DAR/DER DAR and DER must meet the qualification requirements as directed by FAA Order Written copies of any documentation submitted for FAA approval must be supplied to Jet Aviation St. Louis. 46. Military surplus Must have traceability to Defense Resource Management Organization (DRMO), Bid number, Original Contract number, Original Equipment Manufacturer (OEM), or Bid order number. 47. Critical Parts Application Government critical applications item requires 100% dimensional inspection recorded for each part manufactured. Jet Aviation St. Louis Source Inspection and Government QAR Acceptance are required. 48. EASA - Airworthiness Approval Required Parts or components that have been repaired, overhauled, functionally tested, etc., and released for service must have a properly completed and signed EASA Form 1, Canadian TCCA Form 1 with an EASA dual release statement, or an FAA Form with an EASA dual release statement attached; describing the work performed, reference to the approved data used, work order number, signature of authorized individual releasing unit to service, date unit was returned to service, eligibility, make and model, and part number of the item. Additional information including, time since overhaul, total hours, time since new, serial number, must be included if applicable. Deliverable: Properly completed EASA Form 1, Canadian TCCA Form 1 with an EASA dual release statement, or an FAA Form with an EASA dual release statement, signed by the Inspector or individual performing the work, description of work performed and reference to the approved data, work order number, date unit was returned to service, make and model, and part number of the item. Note: Articles received with an FAA Form or Canadian TCCA Form 1 without a dual release will be rejected. 49. Plating Requirements All plating must be routed through a visual inspection by Quality Control Back Shop Inspector before being released from the Shipping/Receiving Department.

11 Page 11 * * * * * * * * RETURN TO JET AVIATION ST. LOUIS * * * * * * * * * * ASAP II CERTIFICATION CODES I hereby acknowledge receipt of the Jet Aviation St. Louis ASAP II Certification Codes. The list of QC codes is a guide to the codes listed on each Jet Aviation St. Louis Purchase Order indicating the type of documentation required when shipping product to Jet Aviation St. Louis. Copies of these codes will be distributed to the appropriate departments within our company for future reference. Quality Manager or Representative Date