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1 Process Name : Process Number: How to complete an Inventory Movement Authorisation Form PTP-IM-101 Henkel Procedure Table of Content Purpose... 2 Requirements... 2 Authority & Responsibility... 2 Sample... 3 Procedure... 3 Page 1 of 5

2 Purpose The purpose of the Inventory Movement Authorisation form is to ensure that the correct process has been followed for all Inventory Adjustments Requirements An inventory movement authorization form is required to be completed for all adjustments within SAP where there is no paper trail Authority & Responsibility Inventory Movement Authorisation Form Reason Requester Authoriser Action Inventory Variance Warehouse Warehouse & Distribution Manager Inventory Controller, Warehouse Shelf Life & Technical Technical Technical Inventory Controller, Warehouse, Customer Returns Damaged Warehouse Warehouse Manager& Distribution Manager Inventory Controller, Warehouse Reservations Production & Sales Production & Sales Inventory Controller, Warehouse Page 2 of 5

3 Sample Procedure Update the following Required, Optional and Conditional fields as needed. Page 3 of 5

4 Date R The date the form is prepared Requested by R Name of person who has requested the adjustment be completed Checked by O Name of person who confirmed the requestors request to be completed when an adjustment is required for unexplained inventory variances IDH no. R Material number that uniquely identifies a material also commonly known as SAP no. & material no. New IDH no. O When a product changes IDH no. the new IDH number is required to be listed in this field. Product description R Full description of material Batch no. R Batch number of material, when product is not batch managed this field is not required to be complete New batch no. O When a product changes batch no. the new batch number is required to be listed in this field Total qty to adjust R Specifies the quantity to be moved in the unit of entry. The quantity is to be completed in the stock keeping unit (base unit of measure) Unit of measure R Unit that enables you to determine the size of a quantity of material Plant R Specifies the plant that the movement is to occur in Storage location R Specifies the location that the movement is to occur in Bin location C It defines the exact location of goods in the warehouse. This field is required to be completed for Plants SA31 & SA3A excluding TEMP Storage Location. Warehouse Management is not applicable in other plants Stock Status unrestricted O Stock is unrestricted and available for sales and production Stock Status quality inspection O Stock is restricted, it can not be released for sale or production but shows as available in MRP Stock Status blocked O Stock is restricted, it is not available for sale or production and doesn t show as available in MRP Additional comments O Comments in relation to the stock status Reason for adjustment R Reason for adjustment Profit Centre C Profit centre for material, this is required to be completed when a scrapping movement is occurring. Profit centre is available under costing one in MRP Page 4 of 5

5 Cost Centre C Cost centre for applicable account, this is required when a goods issue against cost centre occurs. (201/202) Movement Type R Specifies a key for the type of goods movement, please refer to Movement types to ensure the correct movement type is been specified Reason for Movement R Specifies a movement type for the goods movement, please refer to Movement types to ensure the correct movement type is been specified Action adjusted by R User who keyed the inventory movement authorisation form Action document number R Document number issued for adjustment Action WHM complete C Confirmation that warehouse management has been completed by user Page 5 of 5