Food Safety System Certification Technical Webinar Audit planning. Jules Rojer Technical Advisor FSSC 22000

Transcription

1 Food Safety System Certification Technical Webinar Audit planning Jules Rojer Technical Advisor FSSC 22000

2 Mission Statement To be the world s leading, independent, GFSI recognized, ISO based food safety and quality management system for the entire food supply chain.

3 Today s topics Introduction Background Definition Responsibilities Audit plan Audit planning Audit planning details Summary

4 Introduction

5 What happens when the audit is announced Panic? Panic Panic!! What we want to achieve Open communication between the organization, the CB and auditor The organization to prepare for the audit (Self assessment / internal audit) Open internal communication about the audit

6 What does the auditor wants to achieve Level playing field to conduct the audit Transparency Clear audit objective Clear audit purpose

7 What is needed to achieve this Audit program for the three year certification cycle Audit plan for the audit

8 What do we see in the FSSC IP The audit plan is not submitted for the IP desk review The audit plan does not meet the requirements The audit plan is lacking in detail The audit plan has an impact on the audit and the audit report

9 Background

10 Audit plan - 1 An audit plan is sometimes confused with the audit programme. Audit programme is the planning of audits for the three-year certification cycle

11 Audit plan - 2 An audit plan is sometimes also called an audit schedule. For this presentation we will use audit plan referring to both audit plan and audit schedule

12 Definition

13 Definition An audit plan is an action plan that documents the procedures an auditor will follow to assess and validate that an organization is in conformance with scheme requirements An audit plan is a detailed plan of: the auditing work to be performed the sites that are visited specifically the procedures to be assessed the persons to be interviewed the time within which the audit is to be accomplished

14 Responsibilities

15 Responsibilities The CB shall provide the audit plan The audit plan shall be sent to the auditee before the audit to ensure availability of responsible persons at the day of the audit that the organization will be actually producing products at the day of the audit

16 Audit plan The lead auditor drafts the audit plan The audit plan is reviewed and approved by the CB

17 Unannounced audit The CB shall provide the audit plan The audit plan shall be presented by the lead auditor to the organization at the opening meeting to ensure availability of responsible persons (or replacements) at the day of the audit

18 Audit plan

19 Audit plan Sufficient flexible to respond to any unexpected event(s) which may arise during the audit Also includes the assessment of the results of the previous audit Specifies which products or product ranges will be audited Takes into account that the organization will be actually producing the products at the day of the audit

20 Factors influencing the audit plan Composition of the audit team Available audit time Results of the previous audit Other FSMS in place (joined or integrated audits) Number of HACCP plans that have to be assessed (risks) Company profile Use of interpreters and/or technical experts

21 Company profile Size of the company Number of service providers Type and size of production Organizational changes Number of personnel employed at the site Off-site activities Number of complaints and/or recalls Head office controlling functions pertinent to certification

22 Audit planning

23 Content of audit plan - Dates The audit plan shall be communicated and the dates of the audit shall be agreed upon - in advance with the organization The audit plan takes into account that the organization will be actually producing the products at the day of the audit

24 Unannounced audit The audit plan shall be presented to the auditee at the opening meeting to ensure: availability of responsible persons (or replacements) at the day of the audit The organization is producing products that are covered by the scope statement The proposed audit plan shall be agreed upon during the opening meeting

25 Content of audit plan - General Audit objectives Scope of the audit Expected duration of the on-site audit activities Roles and responsibilities of audit team members Roles and responsibilities of accompanying persons such as interpreters and technical experts Roles and responsibilities of the auditee and its personnel Facilities that have to available for the audit team

26 Audit planning details

27 Content of audit plan detailed - 1 An audit plan is a detailed plan of: the auditing work to be performed specially the procedures to be assessed the persons to be interviewed the time within which the audit is to be accomplished Specifies the audit objective

28 Content of audit plan detailed - 2 A typical audit day shall be 8 hours (not including lunch breaks) and shall in any case not exceed 10 hours. Where the FSSC audit is undertaken with other audits, FSSC expects that the additional time is allocated over and above the minimum time for the FSSC audit.

29 Content of audit plan detailed - 3 Opening meeting The task given to the audit team members Dates and sites where the on-site assessment will be conducted Time schedule Time schedule for the departments that will be assessed Names of persons who will be interviewed Communication with the auditee Closing meeting

30 Content of audit plan detailed - 4 Opening meeting Present audit plan Closing meeting Evaluate execution of audit plan Update audit programme

31 Summary The lead auditor is overall responsible for the execution of the audit plan A general strategy and a detailed description of the audit approach The (lead) auditor plans to perform the audit in an efficient and timely manner

32 Summary The auditor is out there doing his job We all depend on the auditor having a good audit plan and sufficient audit time at his/her disposal The auditor needs professional audit plan to conduct the audit

33 Thank you and let s talk! Jules Rojer Technical Advisor FSSC Website info@fssc22000.com Phone LinkedIn Group FSSC 22000