Wisconsin Expo, Inc.

Transcription

1 Wisconsin Expo, Inc. N113 W18750 Carnegie Drive Germantown, WI Phone: Fax: Dear Exhibitor: Welcome to the 2018 UW-Madison Fall Career Fair! Your show will be held at the Kohl Center in Madison, WI on September 20, Wisconsin Expo, Inc. will be coordinating the handling of freight for this event. Please note: Advanced to Warehouse freight is the ONLY freight that can be shipped. You have from now until Friday, September 14, 2018 to send your freight to: (You use the labels provided-see below) Your freight will be delivered to your table area when Wisconsin Expo, Inc sets up the 2018 UW-Madison Fall Career Fair on September 20, Direct to Show freight will not be accepted at the Kohl Center. Show management will assign table numbers in the weeks prior to the event. If you do not have your table number when you are ready to ship your freight to the YRC warehouse, please clearly write your exhibiting company name on your shipping labels-provided below. The following forms are necessary to order Advanced to Warehouse freight. Be sure to completely fill out forms and send them to Wisconsin Expo, Inc. as soon as possible. If you have any questions or concerns, please contact us at Wisconsin Expo, Inc. service forms: Advanced Freight Shipping to Warehouse Facility Form Advanced Warehouse Shipping Labels Outbound Shipping Information Payment Authorization Form Bill of Lading Send your order with payment authorization form by Friday, September 14, Wisconsin Expo, Inc looks forward to meeting you at the show!

2 ADVANCED FREIGHT SHIPPING TO FACILITY INCLUDE THE WI EXPO PAYMENT AUTHORIZATION FORM WITH YOUR ORDER DUE: SEPTEMBER 14, 2018 This option allows you the flexibility to ship your materials, crates, cases, cartons, or skids well in advance of the show move-in dates. Your freight will be in your booth prior to general exhibitor move-in. ADVANCED FREIGHT ADDRESS *Label each piece of your shipment(s) as follows: TO: EXHIBITING COMPANY NAME & BOOTH # c/o Wisconsin Expo, Inc. NAME OF SHOW ADVANCED FREIGHT DEADLINES FIRST ADVANCED FREIGHT DATE JULY 30, 2018 LAST ADVANCED FREIGHT DATE SEPTEMBER 14, 2018 RECEIVING DOCK HOURS MONDAY FRIDAY 8:00 AM - 3:30 PM SHIPPING INFORMATION 1. All shipments must be sent prepaid. Collect shipments will be refused. Certified weight tickets are required for unloading. 2. No shipments will be received on weekends or holidays. Freight will be stored at the warehouse until the day of show set up. 3. Please be advised that any shipments sent to the advanced warehouse after the deadline may be refused and redirected to the direct shipping address (carriers such as UPS/Fed-Ex and van lines may not redirect shipments). 4. An additional $150 fee will be assessed to shipments received after the published dates and times listed. 5. Shipments received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS or a van line, will be delivered to the exhibitor s booth without guarantee of piece count or condition. WI Expo, Inc. will assume no liability for such shipments. Consignment or delivery of a shipment to WI Expo, Inc., or its subcontractors by an Exhibitor or Shipper on behalf of the Exhibitor will be construed as an acceptance by the Exhibitor of the freight terms, conditions and rates listed. CATEGORY DESCRIPTION RATE / 100 LBS 200 LB MIN Cat A/B A Crated or skidded shipments via common carrier: YRC, ABF, UPS, Van Lines etc. $ 49.00/cwt $ B Small Package Shipments NOT EXCEEDING 30 LBS PER SHIPMENT: $ first Each additional (Shipment totaling any number of pieces received on the same day, from carton carton = $ the same shipper & delivered by the same carrier) Calculation: Category Qty of Pieces Weight 200 lb Min Cat A Rate / 100 lbs Total Cost Shipment 1 lbs x =$ Shipment 2 lbs x =$ Total Due =$ INSURANCE Be sure your materials are insured from the time they leave your company until they are returned after the show. It is suggested that exhibitors arrange all risk coverages riders through your existing policies. WI Expo, Inc. is not responsible for the security of items after they are delivered to each booth or until items are picked up at the booth for reloading at the close of the show. Please take all necessary precautions. NAME OF SHOW: / SEPTEMBER 20, 2018 COMPANY NAME: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: ORDERED BY: SIGNATURE: DATE: Send form & payment to: Wisconsin Expo, Inc. N113 W18750 Carnegie Drive Germantown, WI Phone: Fax: orders@wi-expo.com

3 Advanced Warehouse Shipping Labels

4 OUTBOUND SHIPPING INFORMATION In preparation for the show closing, please carefully read the following procedures to allow for an easy, organized and safe move out. Exhibits officially close Thursday, September 20 th at 8:00 PM. ALL freight must be removed from the exhibit hall by 9:30 PM. OUTBOUND FREIGHT WILL REQUIRE A COMPLETED BILL OF LADING. The Bill of Lading ensures that the correct number of packages have been cleared from your table area. Freight will be removed from show site and returned to the YRC warehouse, additional handling charges may apply. If you are using YRC for freight removal when the fair is over, a completed YRC Bill of Lading is required. If you are not using YRC, all freight must be removed by you (or your exhibiting staff). No other third party carriers will be accepted. It is your responsibility to arrange a carrier pickup of your freight once it has been processed at the YRC warehouse. Typically, freight is processed within two business days. Upon completion of the fair, you must pack, verify piece count and properly label outbound freight and return the completed Bill of Lading to the Wisconsin Expo, Inc. Service Desk located on show site. Please remember that shipping is not an automatic process and you must complete the required paperwork to ensure the safe and timely return of your materials.

5 PAYMENT AUTHORIZATION FORM INCLUDE THE WI EXPO PAYMENT AUTHORIZATION FORM WITH YOUR ORDER DUE: SEPTEMBER 14, 2018 Please fill out all required forms and submit them by September 14, Wisconsin Expo, Inc. accepts checks made out to Wisconsin Expo, Inc. or please fill out the Credit Card information below. Thank you for your business! Send Wisconsin Expo, Inc. completed order forms to: Secure Fax: SHOW NAME: UW-MADISON FALL CAREER FAIR SHOW DATE(S): SEPTEMBER 20, 2018 Company Name: Booth #: Billing Address: City: State: Zip: Phone: Fax: American Express MasterCard Visa Card Number: Expiration Date: / 3 Digit Card Security Code: (MasterCard and Visa) back of card 4 Digit Card Security Code: (American Express) front of card Cardholder s Address (if different than above): City: State: Zip: Cardholder s Name (print): Cardholder s Signature: Send form & payment to: Wisconsin Expo, Inc. N113 W18750 Carnegie Drive Germantown, WI Phone: Fax: orders@wi-expo.com