r hief Information Officer

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1 Y I I AE MT.401 'Los Angeles World Airports REPORT TO THE BOARD OF AIRPORT COMMISSIONERS Meeting Date: Approved by: Aura Reviewed by: Justin E ac i, r hief Information Officer hief Innovation & Technology Officer CAO Review: 6/1/2017 D l Completed Pending N/A Reviewed for Date Approval Status By Finance 5/19/2017 I NY O N NA RW CEQA 5/15/2017 : NY N 1 Procurement 5/12/2017 i EN Cond : Deborah Flint - Chief Executive Officer Guest Experience 5/17/2017 : NY EN BY SUBJECT: First Amendment to Contract No. DA with General Dynamics Information Technology, Inc. and Appropriate Funds for the Automated Screening Lanes Project at Tom Bradley International Terminal Approve the First Amendment to Contract No. DA with General Dynamics Information Technology, Inc. to increase the contract authority by $5,500,000 to a total amount not to exceed $15,500,000, and appropriate $12,300,000 for the implementation of the Automated Screening Lanes Project at Tom Bradley International Terminal. RECOMMENDATIONS: Management RECOMMENDS that the Board of Airport Commissioners: 1. ADOPT the Staff Report. 2. DETERMINE that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Article II, Section 2.f of the Los Angeles City CEQA Guidelines. 3. FIND that the work can be performed more economically or feasibly by an independent contractor than by City employees. 4. APPROVE the First Amendment to Contract No. DA with General Dynamics Information Technology, Inc. to increase the contract authority by $5,500,000 to a total amount not to exceed $15,500,000. Page GDIT -On -Call IT infrastructure -DA

2 5. AUTHORIZE the Chief Executive Officer to execute the First Amendment with General Dynamics Information Technology, Inc. after approval as to form by the City Attorney. 6. APPROPRIATE capital funds in the amount of $12,300,000 for the implementation of the Automated Screening Lanes Project at Tom Bradley International Terminal. DISCUSSION: 1. Purpose To increase the contract authority to Contract No. DA with General Dynamics Information Technology, Inc. and appropriate capital funds for implementation of the Automated Screening Lanes Project at the Tom Bradley International Terminal. 2. Prior Related Actions September 21, Resolution No (DA -5138, DA -5139, DA -5140) The Board of Airport Commissioners (Board) awarded separate three -year contracts to General Dynamics Information Technology, Inc., Birdi & Associates Inc., and Johnson Controls, Inc. to provide On -call IT Infrastructure operations and support services for Los Angeles World Airports for costs not to exceed $10,000,000, $5,000,000 and $5,000,000 respectively. 3. Current Action Background: Contract No. DA with General Dynamics Information Technology, Inc. (GDIT) is one of three contracts used to provide On -Call IT Infrastructure installation and related services to support various capital improvements projects in preparation of the Landside Access Modernization Program and ongoing IT systems operations. As IT infrastructure operations and /or capital projects are identified, LAWA will request a quote from all three firms for the specific scope of work and assign that work to the contractor with the lowest competitive pricing and /or the contractor with the specific experience, available resources needed to complete the defined scope within the project timeline, and sufficient remaining contract authority. A summary of authorized work to date is provided below. Descriptions Estimated Amounts Replacement of TBIT Announcement Control Systems $ 246,665 Design of TBIT Automated Screening Lanes Project $ 369,528 Miscellaneous Installation Services $ 2,000 Total Authorized To Date $ 618,193 Page 2

3 The Procurement Services Division (PSD) established a mandatory Small Business Enterprise (SBE) goal of 10 %, and GDIT has committed to a 25% SBE participation level which has been updated in all LAWA documents. At the time of this report, the amount invoiced under this contract totaled $1,935 of which $1, was paid to an SBE subcontractor. For the projects identified above, GDIT recently completed the Automated Screening Lanes (ASL) project design on schedule and is expected to invoice LAWA within the next week. Although not formally reported to PSD, GDIT stated that $224, of this work was paid to an SBE subcontractor. In addition, a portion of the TBIT announcement control systems replacement program currently underway, was issued to an SBE subcontractor. That work is scheduled for completion in mid -June and will billed shortly thereafter. Although task orders issued to GDIT are payable upon completion of the deliverable, GDIT pays its subcontractor monthly and does not wait for receipt of payment from LAWA. In September 2016, Los Angeles World Airports (LAWA) received an Airport Improvement Program (AIP) grant from the Federal Aviation Administration (FAA) in the amount of $14.6 million to cover the cost of the Runway 7L/25R Rehabilitation project. This grant also includes $6.8 million of discretionary funds for LAWA to participate in the Transportation Security Administration (TSA) ASL pilot project at the Los Angeles International Airport (LAX). Tom Bradley International Terminal (TBIT) was selected for the ASL project for the following reasons: TBIT is recognized as the "LAWA Terminal" for ease of sponsorship There is sufficient space for the larger lane equipment The projected throughput increases are urgently needed Currently, TSA is operating 16 standard Security Screening Checkpoint (SSCP) lanes at TBIT to screen passengers and their carry -on items in addition to screening credentialed airport personnel, airline and concession employees, and delivery personnel. The throughput rate for the existing standard lane is calculated at 140 passengers per hour (pax /hr) with a maximum throughput rate of 2,240 pax /hr for all 16 standard lanes. In 2016, international passenger traffic increased by 8.5% at TBIT, totaling over 13 million passengers, with an additional 7% increase during the first quarter of The increase in the number of international passengers using TBIT has resulted in a steady increase in the average passenger wait times at screening checkpoints. According to the recent Airport Service Quality survey, TBIT is consistently the lowest ranking terminal for security wait times in comparison to other LAX terminals. Current screening lane infrastructure, staffing, and processes will not support the expected passenger throughput required for a superior passenger experience. With continued growth expected in international passenger volume in 2017 and beyond, the average passenger wait times will continue to increase unless existing screening lane infrastructure, staffing, and processes are modified to support the higher passenger volume. The new ASLs offer several innovative features designed to improve the screening of travelers including: Page 3

4 Design that enables several passengers to place their items in bins simultaneously and submit their property for screening without waiting on the first person in front to submit his /her property Automated conveyor belts that draw trays into the X -ray machines and return the empty trays back to the front of the queue for passengers Carry -on bags that trigger an alarm warning of a potential threat are automatically pushed to a separate area to allow trays behind them to continue through the screening process uninterrupted Property trays that are 25 percent larger than the trays in standard screening lanes Unique Radio Frequency Identification (RFID) tags that are attached to each tray to allow for additional accountability of a traveler's items as they transit throughout the security process Cameras that capture photographic images of the contents of each bin, which are linked side -by -side to the X -ray image of a bag's contents Enhanced detection technology designed to improve operational efficiency The new ASLs provide the foundation for future security enhancements and assist in decreasing the overall passenger transit time, thus providing faster processing times and superior customer experience. TSA asserts that other airports across the country who have installed these new ASLs have seen a significant improvement in passenger throughput. At LAX, United Airlines installed five ASLs in Terminal 7 and plans to install another three ASLs; American Airlines installed two in Terminal 4, and Delta is installing three in Terminal 2. United Airlines has stated that the ASLs in Terminal 7 allowed TSA to screen approximately 41% more passengers per hour which resulted in a significant decrease in passenger wait times. TSA also has seen an increase in staffing efficiency of the TSA screeners. Current Request: LAWA Information Management & Technology Group (IMTG) is working with GDIT, TSA, and various airport entities to complete the final floor layout and design of the new automated screening lanes, phasing implementation approach, and cost estimates. The project will require reconfiguration of the existing screening lanes, which include relocation of two of the 16 existing lanes and replacement of the remaining 14 lanes with the next generation ASLs. The work includes re- designing and re- constructing existing screening belts as well as installation of new ASL equipment, new inspection tables, new document checker podiums, and relocation of CCTV cameras, covert alarms, and security microphones. The new ASLs have an average throughput rate of 210 pax /hr, It is projected that installing 14 ASLs plus two standard lanes in TBIT will increase the maximum capacity to 3,220 pax /hr or an increase passenger throughput rate of 44 %. TSA is optimistic, based on early projections, that with operational improvements, the throughput rate may increase above 3,640 pax /hr which will significantly reduce passenger wait times thereby improving the guest experience. Since TSA requires 13 screening lanes to be available for operations at all times, installation will be implemented in a seven -phase approach to minimize operational impact. The seven - phase approach will ensure that 13 lanes are available at all times, with the proposed Page 4 Board Report 1stAmend_final V2.docx

5 installation schedule to run from July 2017 through March 2018 and most of the work being completed at night. Construction is expected to begin on July 10, 2017, and it is anticipated that the most significant operational impact on TSA will be incurred from July 31, 2017 to August 28, 2017, when the first three lanes are relocated. Now that the ASL design work is completed, the cost to install 14 new ASLs and to relocate two standard lanes is estimated at $12,300,000. This is a request for appropriation of $12,300,000 to complete this project ($6,800,000 are AIP grant funds received from the FAA and $5,500,000 are capital funds). The current GDIT contract is an on -call IT infrastructure contract with an authority of $10,000,000. IMTG has plans to utilize this contract for non -ASL projects which include Wi -Fi design, Department Operations Center (DOC) communications as well as IT infrastructure changes for IT systems. These projects are estimated to total $3,200,000. To complete the ASL project estimated at $12,300,000, the amended contract authority required is $15,500,000. Action Requested Staff requests that the Board authorize the Chief Executive Officer to execute the First Amendment to GDIT Contract No. DA and increase contract authority by $5,500,000 for a total contract amount not to exceed $15,500,000. Additionally, staff requests that the Board further authorize the appropriation of $12,300,000 of capital funding to complete the installation of the TBIT Automated Screening Lanes Project. Fiscal Impact The TBIT Automated Screening Lanes Project is an approved Capital Project, and costs incurred will be capitalized and allocated to associated airport Cost Centers. Costs related to this contract will be recovered through landing fees and /or terminal rates and charges as appropriate. 4. Alternatives Considered Take No Action Without additional contract authority and fund allocation, LAWA will be unable to complete this project. With continued growth expected in international passenger volume in 2017, the average passenger wait times will continue to increase unless existing screening lane infrastructure, staffing, and processes are modified to support the higher passenger volume. Additionally, this project is part of LAWA's Guest Experience System Improvement Program, which is to deliver exceptional facilities and guest experience. Use LAWA Staff LAWA IMTG staff does not have the required experience and expertise to perform the ASL installation, configuration, and customization to complete this project. Page 5

6 APPROPRIATIONS: Funds for this contract have been requested for Fiscal Year Los Angeles World Airports Operating Budget in Cost Center IT Infrastructure Division, Commitment Item 520 -Contractual Services. Operating funding for subsequent years will be requested as part of the annual budget process. Additionally, staff requests that funding in the amount of $6,800,000 be reallocated from the FAA AIP grant under WBS Element B -700 (Runway 7L -25R RSA project) and an additional $5,500,000 be appropriated to WBS Element A -700 (TBIT Automated Screening Lane Project) as may be required. STANDARD PROVISIONS: 1. This action, as a continuing administrative activity, is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Article II, Section 2.f of the Los Angeles City CEQA Guidelines. 2. This item is subject to approval as to form by the City Attorney. 3. Actions taken on this item by the Board of Airport Commissioners will become final pursuant to the provisions of Los Angeles City Charter Section GDIT is required by contract to comply with the provisions of the Living Wage /Service Contractor Worker Retention Ordinances. 5. Procurement Services has reviewed this action (File No ) and established a 10% mandatory Small Business Enterprise (SBE) goal for the project. GDIT committed to 25% SBE participation. 6. GDIT is required by contract to comply with the provisions of the Affirmative Action Program. 7. GDIT has been assigned Business Tax Registration Certificate number GDIT is required by contract to comply with the provisions of the Child Support Obligations Ordinance. 9. GDIT has approved insurance documents, in the terms and amounts required, on file with Los Angeles World Airports. 10. Pursuant to Charter Section 1022, staff determined the work specified on the proposed contract can be performed more feasibly or economically by an Independent Contractor than by City employees. 11. GDIT has submitted the Contractor Responsibility Program Questionnaire and Pledge of Compliance and will comply with the provisions of the Contractor Responsibility Program. 12. GDIT has been determined by Public Works, Office of Contract Compliance to be in full compliance with the provisions of the Equal Benefits Ordinance. 13. This action is not subject to the provisions of the First Source Hiring Program. Page 6

7 14. GDIT has submitted the Bidder Contributions CEC Form 55 and will comply with its provisions. Page GDIT-On-Call IT Infrastructure -DA Board Report lstamend final V2.docx