Dear Sir / Madam: Tel: Quantity. Item. (Annex II) Delivery Place. (Bekeyin) Blue Nile State. Payment Terms. Preliminary.

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1 United Nations Development Programme REFERENCE: RFQ/DDR/ KRT/2012/012 Dear Sir / Madam: REQUEST FOR QUOTATION (RFQ) DATE: 26/04/ 2012 You are kindly requested to submit your quotation for the Cooking Sets items by 03/05/ :00 hours. Original offers shall be received by /fax or hand delivery marked RFQ/DDR/KRT/2012/012- Supply of Cooking Sets to Damazin (Blue Nile State) at the following address before the indicated deadline: Attention: Procurement Unit- DDR United Nations Development Programme UNDP Compound, House 7, Block 5 Gama a Avenue, Khartoum, Sudan Tel: sudanddr.bids@undp.org Item 1 Generic Description [incl. Technical specifications, quality & safety standards, special features equired] Supply of Cooking Sets to Damazin(Blue Nile State, As per enclosed Technical Specifications and Price List (Annex II) Quantity (Annex II) Delivery Place TERM AND CONDITIONS Delivery place: Sudan Open Learn Organization(SOLO) Damazin: Damazin Office: close to the government hospital Damazin (Bekeyin) Blue Nile State Payment Terms Goods will be paid in SDG upon delivery, submission of suppliers invoice and duly signed note of receipt of goods. Note: in cases where works and services are contracted different payment terms may apply. Validity of Quotation Preliminary Examination - Completeness of quotation. 90 days from deadline for submission of offers Partial bids permitted. Partial bids not permitted UNDP Reserves the right to split the award to one or different suppliers. UNDP compound, House 7, Block 5, Gama a Avenue, P.O. Box: 913, Khartoum, Sudan, Tel: / Fax: registry.sd@undp.org-

2 Delivery Date Please indicate earliest date of delivery for requested Works: Number of days/weeks from notification of award of contract. NOTE: Only offers stating a delivery date of 1 Week or shorter will be considered for evaluation purposes. Currency of quotations/offers Request for clarification General Terms and Conditions Evaluation Criteria Vendor Eligibility Offers submitted by national suppliers shall be nominated in Sudanese pounds (SDG) Bidders requesting clarification of any of the items, technical requirements or conditions stipulated in this RFQ shall communicate in writing with UNDP office at ddrsudan.bids@undp.org 48 hrs before deadline for submission. This RFQ is subject to UN General Terms & Conditions for Goods available at Quotations will be evaluated on the following basis: 1. Compliance with technical specifications and quality. 2. Validity of offer. 3. Acceptance of general terms and conditions of the RFQ. 4. Completion and signing of Bid Submission Form Annex III 5. Cost of the bid. Vendor suspended by UNDP and the ones listed under the list of terrorist organizations or maintained by UN General assembly are ineligible to apply. IMPORTANT: In order to be considered for evaluation purposes, your offer shall include the following information Bidders are requested to clearly indicate the technical characteristics or the description of equipment offered. Supporting technical documentation: Bidders are requested to include in their offers all-necessary supporting technical documentation (i.e. technical brochures, etc.) to allow the evaluating committee to identify the quality of the equipment offered. REQUIREMENTS Language: All documents, including installation and operating manuals shall be in English PREPARED BY: NAME: Amal Elsheikh FUNCTIONAL TITLE: Procurement Associate 2

3 Annex II Technical Specifications and Price List No Item Generic Specification of the Items Unit Total Qty Unit price Amount (SDG) 1 Meat mince machine ) ماآينة فرم ( Stainless Steel, large Size 10; Hand operated. pcs 40 2 Pasta machine (roller) ) ماآينة شعيريه ( Stainless Steel, 150 mm model, Hand Operated. pcs 40 3 Trays ) صواني ( Pure Aluminum ;, small and large (tray 50mm model, 60 mm mode and 70 mm model) 3

4 4 Pots and pans ) حلة ( Pure Aluminum ; small and large (tray 50mm model, 60 mm mode and 70 mm model); 5 Eggs mixer ( hand) مضرب بيض Inseams picture Pcs 40 6 Electric Eggs mixer Fits 5 Kilo Pcs 20 7 Traditional Stove ) فرن بلدي ( Made locally from the 2barrels including set of 4 trays. Pcs 15 8 Cookies cutter ) اشكال خباي ز ( petit- four Pcs 20 9 Cookies cutter ) اشكال خباي ز ( Pure Aluminum ; large Pcs Cookies cutter اشكال خباي ز ( Pure Aluminum ; Cake mould Pure Aluminum; large, size 500mm*371 mm-61 Kg Pure Aluminum ; 4

5 Pure Aluminum ; Pure Aluminum ; Cookies mould (small size ) k Cake mould (small size ) 11 Pie trays (set) Set consist of Template shapes Miscellaneous pies; ) اشكال فطاي ر ( اشكال داي رية و مربعة. الطقم يتكون من اشكال فطاي ر و بيتزا و سامبسكا. 12 Charcoal cooker موفد ) آانون بلدي) 13 Kitchen Knife ) سكين ( Set consist of 3 kitchen knives. 14 Serving Spoon (آمشه مخرمه دوير) Pie trays - Template shapes Miscellaneous pies; Local made -For making pizza pies. -Different size and shapes circular square. -The set concise of (pie / Cake tray different shape size /set -Cutting board Local Charcoal cooker Large size Stainless Steels ( sizes:24 inches + 12 inches+ 6 inches Pcs 20 Stainless steel Pcs Serving spoon- Ladles ) آمشه ( Steels 16 Slotted serving spoon. (آمشه مخرمه خطوط) Stainless steel Pcs 20 5

6 17 Basin pots ) اواني طشت ( consist of 3 ( one Plastic and two aluminum) 1 Plastic, large size and 2 aluminum large size 18 Gas Cooker oven ) فرن غاز ( Medium size, 5 trays capacity. Pcs Electric Oven (فرن آهرباي ي). 32lt electrical oven Pcs 10 6

7 20 Plastic containers (جرادل بلاستيك) Set Consist of 3 Plastic containers. Sizes plastic bucket large, medium and small 18 kg 7 kg 11 kg 21 Gas Cooker, stove top) (بوتجاز ( Cooker; 3 burners equipped 325, gas operated. Pcs 10 Sub-Total Transportation cost to Damazin-Blue Nile State Total Cost 7

8 The quotation is subject to the following conditions: 1. Unit price should be based on Sudanese Pounds (SDG). 2. In case of discrepancy between unit price and total, the unit price shall prevail 3. UNDP reserve the right to vary the quantity of material to be procured, maintaining the same unit price quoted by the bidder. Signature of Bidder Stamp of the company Date:.. 8

9 Annex III BID SUBMISSION FORM To: UNDP/DDR Dear Sir / Madam, Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to SUPPLY OF COOKING SETS in conformity with the said bidding documents for the sum of [ ] as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Request for Quotation (RFQ). We undertake, if our Bid is accepted, to services in accordance with the delivery schedule specified in the Schedule of Requirements. We agree to abide by this RFQ for a period of 90 days from the date fixed for opening of Bids in the Request for Quotation (RFQ), and it shall remain binding upon us and may be accepted at any time before the expiration of that period. We understand that you are not bound to accept any Bid you may receive. Yes No Acceptance of the UNDP general terms and conditions for special services (Annex IV) Date Signature ([in the capacity of) Duly authorized to sign the Bid for and on behalf of Stamp of the company: 9