TOWN OF WINDSOR PUBLIC WORKS REQUEST FOR QUOTES

Transcription

1 One (1) 2017 or newer, 4x4, Quad Cab, ½ Ton, Pick-Up Truck and One (1) 2017 or newer, 4x4, Regular Cab, 19,000lbs GVRW, Truck QUOTATION Closing Date: May 22, 2018 at 3:00pm Opening Date: May 22, 2018 at 3:00pm At 100 King Street, Windsor N.S. For any additional information contact, Todd Richard Director of Public Works Town of Windsor Telephone

2 Introduction The Town of Windsor is inviting Quotations for the supply and delivery of One (1) 2017 or newer, 4x4, Quad Cab, ½ Ton, Pick-Up Truck and One (1) 2017 or newer, 4x4, Regular Cab, 19,000lbs GVRW, Truck, as a package. Sealed Quotations, on the prescribed Form of Quotation, will be received by the Town at 100 King Street, Windsor, N.S. no later than 3:00pm local time, May 22, Quotations received after that time will be returned unopened. Quotations will be opened at a public Quotation opening at 3:00pm local time, May 22, 2018 at Windsor Town Hall at 100 King Street, Windsor N.S. Any documents submitted with respect to this Quotation will be subject to the Municipal Freedom of information and Protection act. 2

3 Information and Instructions Form of Quotation Quotations must be submitted on the attached Form of Quotation and enclosed in a sealed envelope supplied by the Bidder. Bidders are to affix the attached mailing label, which is the last page of these documents, using their own envelope. The bid must be legible, written in ink or typewritten. Any form of erasure, strikeout or over-writing must be initialed by the Bidder s authorized signing officer. All unit prices must be clearly indicated and all extensions written in figures. The bid must not be restricted by a statement added to the Form of Quotation or by covering letter, or by alterations to the Form of Quotations as supplied by the Town of Windsor unless otherwise provided herein. Bidders will be allowed to attach descriptive literature with the sole purpose of amplifying the bid. The Form of Quotation must be signed and witnessed in the spaces provided on the form, with the signature of the bidder or responsible official of the firm bidding. If a joint bid is submitted, it must be signed and addressed on behalf of each of the bidders. Submissions of Quotations Submissions shall not be made by or facsimile. Adjustment by , facsimile, letter or otherwise to a Quotation already submitted is not permitted. A bidder will be permitted to withdraw his/her Quotation unopened after it has been deposited, if such request is received in writing by the Director of Public Works prior to the time specified for the opening of Quotations. More than one Quotation from an individual firm, partnership, corporation, or association under the same or different names will not be considered. Within a Quotation submission, bidders may bid on one or more models providing they all meet or exceed the specifications. Collusion between Bidders will be sufficient cause for rejection of all Quotations so affected. 3

4 Clarification, Omissions, Discrepancies It will be the bidder s responsibility to clarify any details in question before submitting the bid. Bidders finding discrepancies or omissions in the specifications or other documents or having any doubts concerning the meaning or intent of any part thereof should immediately request clarification from the Director of Public Works. Written instructions or explanations will then be sent to all bidders in the form of addenda to the Quotation documents. Bidders may inquire into and clarify any requirements of this Quotation. Inquiries must be directed to the attention of: Todd Richard Director of Public Works Town of Windsor PO Box 158 Windsor N.S. B0N2T0 Telephone Responses, if not already addressed in the Quotation, will be addressed in the form of addendum, if required. No oral interpretations will be effective to modify any provisions of the Quotation. Errors and Corrections Town staff may clarify any aspect of a Quotation submission with the Bidder at any time after the Quotation has been opened. Any such clarification will not alter the Quotation and will not be constituted as a negotiation or renegotiation of the Quotation. The Town of Windsor is not required to clarify any part of the quotation. Any clarification of the Quotation by the bidder shall not be effective until confirmation has been delivered in writing. Unit prices will govern and the Town of Windsor will make all necessary corrections to any Quotations which are in error through addition or extensions; the correct value prevailing. 4

5 Pricing and Terms of Payment Pricing must be in Canadian Funds, quoted separately for each item stipulated. All prices are to be F.O.B. delivered, 54 Park Street, Windsor N.S. Attention Todd Richard Director of Public Works. All prices Quoted are to be met and to be firm until delivery of the unit. However, if bidders are unable to Quotation firm prices, they must complete the application blanks on the Form of Quotation stating the maximum percentage increase for the unit Quoted. In this case, invoices must not exceed the total amount of the net price plus the maximum percentage increase. All prices Quoted are to show all applicable tax extra unless it is noted on the Form of Quotation that a unit is exempt. All prices Quoted are not to include the cost of current licensing for the vehicle. Annual plates and permits are to be registered to the Town of Windsor N.S. by the successful bidder and invoiced to the Town. The Director of Public Works will provide insurance details to assist in securing plates and permits. Evaluation of Submissions Intent of Specifications It is the intent of the attached specifications to describe specific details of the vehicle(s) required against this Quotation. It is the responsibility of the successful bidder to supply any equipment not described in the specifications but necessary for the satisfactory operation of the unit(s). Any alterations or deletions to the specifications as provided will be priced and added to the bid prices prior to ranking. The apparent silence or omission in the specifications as to any detail of work to be done or material to be furnished means that the best general practice shall prevail, and that material and workmanship of the best quality shall be used. The specifications shall be interpreted on this basis. Demonstrations The bidder may be required to provide a formal demonstration of the product/equipment to ensure that the product/equipment offered meets the needs of the Town of Windsor. Disputes In cases of dispute as to whether or not an item Quoted or Delivered meets specifications, the decision of the Director of Public Works shall be final and binding on both parties. 5

6 Improper Bids Bids which are incomplete, conditional or obscure, or which contain erasures, alterations, or additions not called for, or irregularities of any kind, may be rejected as improper. The Town of Windsor reserves the right to waive irregularities. Delivery & Pickup Pickup and delivery of the unit at 54 Park St, Windsor NS for all service and warranty work during the warranty period at no additional cost to the Town of Windsor to be included as part of quote. Right of Town of Accept or Reject Quotations The Town of Windsor reserves the right to accept or reject any or all Quotations for any reason whatever, and to accept any Quotation if considered to be in the best interest of and for the best value to the Town of Windsor. The lowest or any Quotation will not necessary be accepted. Criteria including best overall value, other than price alone may be considered when evaluating Quotations. Acceptance of Award This Quotation submission is irrevocable and open for acceptance by the Town of Windsor until sixty (60) days after the closing date of Quotation. Award of this Quotation may be subject to the Town of Windsor council approval. No announcement concerning the successful bidder will be made until a complete report is prepared by the Director of Public Works and approved by Town Council (if necessary). The successful bidder agrees to be bound by the terms and conditions of this Quotation document. The Quotation form and Quotation submitted become part of the contract document. The successful bidder must accept a Purchase Order of Contract from the Town of Windsor which will supersede all other contracts. Supply of any vehicle or equipment by the successful bidder that does not conform to the completed Quotation document as accepted by the Town from the bidder or failure to deliver any item shall be just cause for the Town to take appropriate action to provide satisfactory remedy. The successful bidder will not, without the written consent of the Town of Windsor, make any assignment or any sub contract for the execution of any product herby Quoted. 6

7 Stated Delivery Time and Dates Delivery dates must be stated on the Form of Quotation. By specifying dates, the successful bidder agrees to be bound by those dates. Failure to meet stated delivery time(s) by the successful bidder shall be just cause for the Town to take appropriate action that shall be in the best interest of the Town. The Town shall exercise due diligence and fairness in seeking any remedy and shall take into consideration such factors as delays by the manufacturer and shortages of parts. However, notwithstanding these circumstances, the order may be cancelled at the option of, and without recourse to the Town of Windsor. Pending full and satisfactory supply of all items described in this Quotation, a hold back of the value of the said deficiencies will be exercised. Failure to comply with all terms, specifications, requirement, conditions and general provisions of this Quotation, to the satisfaction of the Town of Windsor shall be just cause for the cancellation of the contract award. The Town of Windsor shall then have the right to award this contract to any other bidder or to re-issue the Quotation. The Town of Windsor shall assess against the Bidder, any damage whatsoever as a result of the failure to perform. Specifications and Bid Requirements The Town is inviting Quotations for One (1) 2017 or newer, 4x4, Quad Cab, ½ Ton, Pick-Up Truck and One (1) 2017 or newer, 4x4, Regular Cab, 19,000lbs GVRW, Truck. It is the intent of the attached specifications to describe specific details of any vehicles required in this Quotation. It is the responsibility of the successful Bidder to supply any part or accessory not described in the specification but supplied as the manufacture standard equipment. All vehicles shall be delivered with all accessories installed and operating. The specification included herein describes the type, size, design and construction of equipment which is felt necessary to meet the performance and service requirements of the Town. Bidders desiring to quote on equipment which deviated from these specifications but which they believe to be equivalent, both as to individual component parts and the completely assemble units, are required to submit alteration bids on the equipment which deviates. The attached specifications/confirmation pages form part of this Quotation and must be completed and returned with the Forms of Quotation. Where capacities, rating, dimensions, etc. are requested, bidders must provide appropriate specific information, or note if it is not included or does not meet specification. The equipment supplied and all parts and all replacement parts thereof are to be new only (not remanufactured), never used and of the latest manufacture. The vehicle(s) should not be pre-owned or demonstrator models. 7

8 Any reference to trade name or manufacturer in the specifications is for the sole purpose of designing a standard of quality or type. Bidders are required to enclose specification literature with their proposal. Safety Requirements The vehicle(s) supplied must meet the provisions of the Canada Motor Vehicle Safety Act and the regulations made there under, which are in effect on the date of manufacture of the vehicle. Safety stickers are required on Commercial Vehicles within a minimum GVW 4,500kg as required by regulations as of January, The vehicle(s) engine must operate to specifications and be equipped with pollution emissions controls as required by law in the Province of Nova Scotia. Warranty Requirements Bidders must submit a copy of the manufacturer s standard warranty for their vehicles Quoted, with the complete specification/confirmation pages and Forms of Quotation. Bidders are required to include details and cost of any extended warranties available on major power train components. General Requirements Complete descriptive literature along with engineering data and specifications covering all unit bid shall be submitted with the Forms of Quotation. A line setting ticket and/or vehicle specification sheet shall be supplied indicating component sizes, capacities, ratios, etc. 8

9 Form of Quotation I/We the undersigned having carefully examined the General Conditions, specifications and Form of Quotation, do hereby offer and agree to supply the Automotive Vehicles described herein as follows. Tender is to include the trade in of one 2010 Dodge Ram 1500 as is where is. Truck #1 - One (1) 2017 or newer, 4x4, Quad Cab, ½ Ton, Pick-Up Truck. Manufacture s Make (Trucks) Manufacture s Model Model Year List Price for the complete units as specified $ Less Fleet Discount $ Less Trade In Value for 2010 Dodge Ram 1500 $ Net Price for the Complete Unit as specified $ Plus HST $ Total Delivered Price $ Delivery in Days Parts, Operations, Maintenance and Warranty Please state the location of the following warranty work: Engine: Electric Work: Major Engine Repairs: Engine Component Repairs: Transmission Work: Drive Train Work: Suspension Work: All warranty work will be picked up and returned to: 54 Park Street, Windsor, N.S. 9

10 No. Specifications Comments/Details 1.0 Truck -1/2 Ton Quad Cab - 4x4 Make Model -White in color Year 1.1 Vehicle Curb Weight lbs 1.2 Vehicle Wheel Base inches 1.3 Chassis -GVW rating lbs 1.4 Engine -Gas or Diesel Litres Cylinders Make -Horse Power RPM -Torque RPM Gas Diesel 1.5 Trailer Towing Package -complete with wiring harness and trailer plug -complete with trailer brake controls 1.6 Transmission -Automatic Speed Automatic 1.7 Quad Cab c/w 4 independently operating doors -split 40/20/40 cloth seats -full vinyl floor mats -keyless entry (power locks) -power windows -air conditioning -rear vision back up camera -power adjustable heated mirrors -blue tooth phone ready -wheel to wheel side steps 1.8 Wheels and Tires -Four (4) multi season tires and factory Type rims installed -Four (4) winter tires and steel rims Type -Wheel size and type 1.9 Cargo Box -6-4 minimum -Spray in non-slip Bed Liner Ft inches 1.10 Back Rack/ Tool Box -Back Rack installed behind cab 10

11 Tool Box Side Mounted on drivers side Weather Guard or equivalent 1.11 Lightbar/Search Light - Multi directional LED Minibar, mounted on the back rack, with a lighted dash mounted switch visible from the driver s seat. - Integrated headlight and taillight LED strobe lights (emergency type) - Golight model or an approved replacement search light to be mounted on the back rack Make Model 1.12 Trailer Hitch -Receiver type Make Towing Capacity 11

12 Truck #2 - One (1) 2017 or newer, 4x4, Regular Cab, 19,000lbs GVRW, Truck. Manufacture s Make (Trucks) Manufacture s Model Model Year List Price for the complete units as specified $ Less Fleet Discount $ Net Price for the Complete Unit as specified $ Plus HST $ Total Delivered Price $ Delivery in Days Parts, Operations, Maintenance and Warranty Please state the location of the following warranty work: Engine: Electric Work: Major Engine Repairs: Engine Component Repairs: Transmission Work: Drive Train Work: Suspension Work: 12

13 All warranty work will be picked up and returned to: 54 Park Street Windsor, N.S. No. Specifications Comments/Details 1.0 Truck -19,000lb Crew Cab Make Model - 4x4 -White in color Year 1.1 Vehicle Curb Weight lbs 1.2 Vehicle Wheel Base inches 1.3 Chassis -GVW rating lbs 1.4 Engine -Diesel min 6.7l Litres Cylinders Make -Horse Power RPM -Torque RPM Gas Diesel 1.5 Trailer Towing Package -complete with wiring harness and 7 pin trailer plug -complete with trailer brake and controls -receiver type trailer hitch 1.6 Transmission/Rear Axel -Automatic Type Speed -Limited slip rear axel Ratio 1.7 Regular Cab CA60 (cab to axel) -split 40/20/40 vinyl seats or vinyl covered -Power seat (drivers side) -full vinyl floor mats -keyless entry (power locks) -power windows -air conditioning -power adjustable heated mirrors -AM/FM Radio -cab side steps 1.8 Wheels and Tires -7 (six installed 1 spare) Describe 10 ply Traction Tires 13

14 1.9 Dump Body -Length Width - 90 min inside -Floor - 3/16 unibody, 6 sub frame -Sides -12 min. twin fold down sides, double wall 12ga. outer and 10ga. Inner, formed top rail -Tailgate -20 two way quick release handle - One piece 12ga. Outer and 10ga. Inner - 1 top and bottom latch pins -3m reflective striping (chevron type) to be approved Headboard- 54, 10ga. Cab shield Hoist 7 ton 3 stage, hydraulic pump and electric in dash pushbutton controls Lighting Stop, turn and tail lights mounted in rear posts with integrated LED strobe Pump 12V electric pump Finish Black or Grey sandblasted/epoxy primer/polyurethane paint Tarp electric tarp mounted on the head board 1.10 Toolbox -Underbody mounted tool box 24 x 18 x 16 or approved other 1.11 Lightbar/Search Light - Multi directional LED Minibar, mounted above the roof or headboard to be visible above the headboard from the back, with a lighted dash mounted switch visible from the driver s seat. - Integrated headlight and taillight LED strobe lights (emergency type) Ft Ft inches inches 14

15 - Golight model or an approved replacement search light to be mounted above the roof TOWN OF WINDSOR 1.12 Snow Plow -10, 11ga. Steel Heavy Duty Professional Municipal type, X Angel Plow -Six trip springs -10 reinforcement ribs -quick/easy attach -c/w headlights -2 ¼ x 1 ½ x 12 lift cylinders -1/2 x 6 base angle 1.13 Salt Box/Spreader -2.5 cu yd capacity -Polyethylene, one piece -Dual 12V DC sealed motors -16 ½ Conveyor width -15 ½ spinner -Salt and Sand capability -Adjustable feed gate -Vibrator -Top Screen -Two piece hinged polyethylene cover -Variable Speed Controls mounted in the cab within the drivers reach -built in tie downs Make Towing Capacity Both trucks to be complete, with everything installed at time of delivery. Truck #1 Total Delivered Price (as above) $ Truck #2 Total Delivered Price (as above) $ Total Delivered Price Both Truck #1 & Truck #2 $ 15

16 QUOTATION SUBMITTED BY: ADDRESS: TELEPHONE NUMBER: ( ) FAX NUMBER: ( ) SIGNATURE: TITLE: ADDRESS: CONTACT PERSON: TELEPHONE NUMBER: 16

17 QUOTATION DELIVER UNOPENED TO: TODD RICHARD DIRECTOR OF TOWN OF WINDSOR 100 KING STREET WINDSOR, NOVA SCOTIA QUOTATION FOR: One (1) 2017 or newer, 4x4, Quad Cab, ½ Ton, Pick-Up Truck and One (1) 2017 or newer, 4x4, Regular Cab, 19,000lbs GVRW, Truck CLOSING DATE: May 22, 3:00pm SUBMISSION LABEL: Please complete the additional information (Vendor Name, Address, Contact Person and Phone Number) and then attach this label on the outside of YOUR bid submission envelope(s) to clearly identify the submission and the vendor information. 17