UNNExT Workshop on Electronic Exchange of SPS Certificates for Better Trade Control and Facilitation October 2015 Wuhan, China

Transcription

1 UNNExT Workshop on Electronic Exchange of SPS Certificates for Better Trade Control and Facilitation October 2015 Wuhan, China

2 The Automation of Philippine Agri-Trade Processes: E- SPS EXCHANGE : PAPERLESS TRADE FACILITATION Francis Norman Lopez InterCommerce 2

3 Agenda Introduction Automating Agri Import Processes in the Philippines Implementing e-sps Exchange

4 PH Agriculture Trade System: Background From 2002 to 2008, the Department of Agriculture (DA) had several attempts to automate their processes; Executive Order no. 482 dated 27 December 2005, creating the National Single Window Task Force In 2007, initial implementation of the PNSW using the Licensing and Clearance System of ASYCUDA In 2008, the DA issued directive harmonizing the import procedures of 3 agencies i.e. the Bureau of Animal Industry (BAI), the Bureau of Fisheries and Aquatic Resources (BFAR) and the Bureau of Plant Industry (BPI) The Proposal BIMP-EAGA Pilot electronic Cross Border Information Project led to the proposal to automate the SPS Import Clearance Precedures for the 3 DA Agencies In 2009, Pilot Implementation of the SPS Import Clearance In 2010, mandatory implementation of SPS Import Clearance and subsequently followed by the MAV/MAV Import Certificate, Request for Inspection (1 st Border) and Veterinary Quarantine, Meat Inspection and Laboratory Certificate Exchange of e-sps between PH and AU Departments of Agriculture in 2015

5 PH Agri Import Procedures before 2010 Centralized manual processes done at Head Offices, in Metro Manila Accreditation/registration of importers and cold storage warehouse Submission of application, processing and approval of SPS Import Clearance (SPS/IC) Minimum Access Volume (MAV) allocation and issuance of MAV Import Certificate Request for transfer of delivery of imported meat products to another cold storage warehouse Manually accomplished (hand written) Request for Inspection and issuance of the Veterinary Quarantine, Meat Inspection and Laboratory Certificate and Inspection Report (including verification of SPS Cerificates and other import documents) Consider 3,400 importers of agri products, average 500 import shipments daily in 57 international ports, with 200 cold storage warehouses

6 Challenges in Manual Processes Qualifying importers, suppliers and exporters for accreditation and registration Identification and classification of commodities, products Document submission, verification, authentication and storage 1. Certificate of Product Registration 2. SPS Import Clearance 3. MAV Allocation and Import Certificate 4. SPS Certificates eg Health and Phyto Certificates 5. Commercial Invoice 6. AWB/BL 7. Import Declaration 8. Port Quarantine Inspection Report/VQMILC 9. Certificate of Meat Inspection Collection/payment of fees and issuance of receipts Monitoring transport and cargo handling Traceability from source to consumer Profiling and Risk Management Generating timely and accurate statistics Regional Ofcs Dept of Agriculture BAI BFAR BPI Quarantine Ofc at Ports Regional Ofcs Quarantine Ofc at Ports Regional Ofcs Quarantine Ofc at Ports

7 Regulated Commodities/Products by Agency Bureau of Animal Industry (BAI) Live Animals, for breeding and as pets Animal Product and By-Products, eg. Beef, Port, Chicken and other Meat Products Feed and Feed ingredients, Supplements Veterinary Drugs, Additives, Supplements Bureau of Plant Industry (BPI) Plant, including ornamentals Plant Products eg flowers, grains, fruits and vegetables Planting Materials National Meat Inspection Service Meat and Meat Products Bureau of Fisheries and Aquatic Resources (BFAR) Live Fish Fresh/Frozen Fishery and Aquatic Products

8 PH Agriculture Import Permit Procedure Manual (5-10 Work days) Submission to agency head office Application form Support documents (Pro-forma Invoice, Certificate of Product Registration, etc.) Agency processing Register receipt of documents Verification of importer Review of permit application and support documents Qualify list of products Stipulation of conditions for importation and endorsement for approval Approval Payment of import permit fee and issuance of official receipt Issuance of the Import Permit Importer transmission to supplier (Import permit valid at the time of shipment from origin) Electronic (0.5 1 Calendar day) Preparatory Activities Registration of authorized importer Online submission of list of products to pre-qualify for importation; Online approval by agency Remittance of advance payment/deposits Online encoding into web form and submission with attached scanned support documents Application restricted to pre-qualified products Compliance to mandatory data Agency processing Auto date and time stamp on receipt Automated data validation Online review of support documents Online Endorse with pre-defined conditions Auto-debit payment of fees Online approval Automated transmission to NSW Online download of import permit Printing, electronic transmission to supplier

9 PH Agriculture Quarantine Clearance Procedure Manual Request for Inspection (RFI) and Clearance Submission of RFI to agency office at Port of discharge Request for Inspection (RFI) Support documents (SPS Certificate, Import Clearance, Commercial Invoice, AWB/BL, Packing List, Import Declaration, etc.) Payment of Inspection Fee Agency Processes at the Port Verification of RFI and support documents Conduct of commodity inspection Determine final destination of importation Preparation and submission of Inspection Report Preparation and transmission of Veterinary Quarantine, Meat Inspection and Laboratory Certificate to the National Meat Inspection Service (NMIS) Issuance of Quarantine Clearance for delivery to cold storage warehouse NMIS 100% inspection of goods; conduct laboratory tests,if necessary Application and issuance of the Certification of Meat Inspection, as requisite to the release of imported meat and meat products Data Requirements RFI data Import Clearance reference number Commercial Invoice data: reference number, invoice date, supplier name item description, quantity, unit of measure, value Shipper data: name, address, meat establishment reference number, etc. SPS Certificate data: reference number, date, issuing agency, Certification issued Shipping data: AWB/BL number, item description, quantity, weight, container number Final destination, i.e., cold storage warehouse Proof of payment of fees Agency receipt number, date, payor, amount paid NMIS receipt number, date, payor, amount paid Quarantine inspection data Findings per container, e.g., actual condition of goods Meat Inspection data Findings upon inspection

10 Submission of Electronic Documents Paper to Electronic Documents Import Clearance SPS Certificate (health, phyto) from origin country MAV Import Certificate Request for Inspection Veterinary Quarantine, Meat Inspection and Laboratory Certificate Certificate of Meat Inspection Benefits Data integrity and accuracy Automated validation and processes Re-use data for profiling, risk management and reports

11 Customs and Quarantine Clearance Invoice, Packing List Start Pre-Alert AWB/BL SPS AWB/BL SAD RFI Online Preparation Electronic Submission BAI Review, Payment, Processing & Approval Printing of Approved SPS Import Clearance NSW PASS5 Examine Lodge VASP Quarantine Inspection SPS Import Clearance MAV Import Certificate SPS/Phyto Certificate Import Entry Declaration SAD Commercial Invoice Packing List Bill of Lading/AWB Manual Assess Auto Assess AAB FAN OLRS End (Customs) VQMILC Cert of Meat Inspction NMIS Meat Inspection

12 Processes on the Import of Agri Products PNSW DOF, NEDA, BAI Accreditation SPS Import Clearance MAV Import Certificate E-SPS Certificate From Origin TEC Import Entry Declaration erfi Quarantine Inspection VQMILC Meat Inspection VQMILC COMI Local Transfer Permit DA (CSW), BAI, NMIS MAV, BOC BAI, BFAR, BPI DA MAV OGA (Origin) AU DA SPS/ BOC BAI, BFAR, BPI BAI BFAR, BPI NMIS NMIS, BAI NZ MPI, KR QIA, ASW Agriculture Trade System IOIS, Data Pipeline

13 Import Processes and Traceability Primary Producer Source Supplier Products Quantity Importer CSW ProForma Invoice Permit Application PO Comfirmattion SPS IC No, Validity Import Req SPS Import Clearance Exporter, Products SPS Certification AgriFood Supply Chain SPS Certification Shipper, Consignee, Meat Est No., Shipping Data (AWB/BL)), Invoice Data Products/HSCode SPS Ref No Transport, Customs Data Port Quarantine Inspection Report Quarantine Inspection SPS Cert RFI VQMILC Meat Inspection, Laboratory Certification Delivery COMI LTP Retail Meat Certification, Products Destination Agriculture Trade System IOIS, Data Pipeline

14 Challenges in Cross Border e-sps Exchange WTO SPS Agreement provides the framework for the SPS Certification requirements Enabling Developing Countries for e-sps Legal framework : Cross border, National and at Agency Level IT Infrastructure: Online access and Messaging (EDI/XML, SOAP, FTPs) Utilization of e-sps Cert: Receipt/Issuance of e-sps Certificate Standards in e-sps UN CEFACT E-CERT, IPPC E-PHYTO Emerging global data standards Benefiting from the e-sps Exchange Authenticating SPS Certificate Compliance to import regulations Facilitate Replacement of non-compliant SPS Certificate

15 Initial E-SPS Exchange Issuance and transmission of SPS Certificates Receipt of SPS Certificate and ensuring compliance to import quarantine requirements NZ BAI Access to DAFF SPS ecert BAI AU SP BFAR AU DAFF in 2007 KR BPI DA Trade System 2015

16 E-SPS Exchange Model* Exporting Country Importing Country NPPO/QIA 2 SPS Certificate NPPO/QIA SPS Certificate 4 SPS Status/Change Request SPS Import Clearance/ Permit Exporter 1 SPS Import Clearance/Permit Importer 3 SPS Notice Note: AU Department of Agriculture has mandated the submission of the PH SPS Import Clearance as a requisite to the application for SPS Certificate, the addition of the Import Clearance reference number in the SPS Certificate, and the transmission to PH DA Trade System upon approval. * Pan Asian ecommerce Alliance Model

17 Collaborative Model Seller Buyer Quarantine Clearance Common Vision and Objectives Safe food to consumers Compliance to import regulatory requirements Transparency of requirements Trustworthy Certification Cost reduction Export QIA/NPPO S W A T Requisites Customs Clearance Transport/Logistics Data harmonization, synchronization Import QIA/NPPO S W A T Interoperable systems for exchange of SPS and other trade data * SWAT: Single Window for Agri-food Trade

18 Role of IT Service Provider SP can think outside the box and bridge processes across silos Introduce interoperability of systems Adopting global best practices Manage resistance to change Sustainability.. Funding if available; alternate model is Fee-for-Service model

19 Key Take Away Vision and commitment from top management Support from champions on the ground Public-Private partnership and collaboration Leverage on available resources local and global Work at speed for initial success then move to the next

20 Q & A