Carton Labeling specification 3/6/2014. Carton labeling requirement 03/06/2014 V 7.2

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1 Charming Technology Services EDI Specification Carton labeling requirement 03/06/2014 V 7.2 Domestic & International Vendors Domestic & International 3PL Air Forwarders To all Vendors: EDI standardization process requires you to continue to adhere to the current carton labeling process along with the UCC128 label until further notice. Thank you for your cooperation and patience during this transitional timeframe, Vendor Compliance Charming Shoppes, Inc. 1 of 10

2 Table of Content Label Requirement 3 Label Sample and format definitions 4 Zone Instructions 5 How Charming Shoppes uses the Carton Labels 7 Label Placement 8 Future use label sample: ODD Cartons Marking 9 Change Summary 10 2 of 10

3 Label Requirement This document summarizes Charming Shoppes carton labeling requirement. 1. All EDI vendors are required to apply GS1-128 (Formerly UCC/EAN-128) labels to all cartons shipped for Charming Shoppes purchase orders. This includes shipments delivered to 3PL location, Air Forwarder, Port, or Charming Shoppes distribution center. 2. In accordance with GS1 US, Charming Shoppes label requirements follow standard GS1/EAN SSCC-18 common label formats. Detailed information about the SSCC-18 data structure and associated GS1/EAN-128 symbol can be found online at 3. The label must be 4 x 6 (105mm x 148mm) conforming to GS1standards 4. Cartons should only contain one unique GS1-128 label. All additional 20-digit internal barcodes on the carton must be marked out or covered as this is in conflict with the barcode on the GS1-128 shipping label. 5. If shipping UPS or LTL carrier do not combine GS1-128 label with the carrier shipping label, the Charming Shoppes GS1-128 label must be affixed to the cartons in addition to any label used by the carrier 6. A label would be identified as missing or un-scannable if: GS1-128 label is missing Does not scan at all Scans incorrectly More/less than 20 digits Includes invalid characters (presence of symbols or alpha characters) Barcodes is duplicate Photocopy of label taped to carton, as it will not scan correctly The print quality is poor and will cause the label not to scan correctly Partially missing Barcode and human readable are different Barcode is too big or too small Tape over label (even clear tape) 7. Bar codes shown are examples only they are not scan-able. 8. Must place all Label requirement information on the first label with the exception of utilizing a second label due to exceeding the maximum space. 3 of 10

4 9. To help the receiving process at the DC, vendors are required to label one carton of each MSN per PO with a sticker containing the words Tail Load. A MSN is considered a unique style/color/size/pack configuration combination. The MSN number is on the UCC128 label as shown below. (Note: a P.O. may contain more than one MSN). Failure to comply with this requirement will result in a chargeback to the vendor. These Tail Load cartons must be loaded as follows: a) For full truck load: at the rear of each fully loaded trailer or b) For LTL shipments delivered to Ascena s consolidator: on the top tier of the last pallet loaded onto the delivery truck, or at the rear of the delivery truck if the goods are to be delivered floor loaded. **The sticker must be red and no smaller than 1 X 4. Placement should be as follows: wrapped around an upper corner of the tail load carton. 4 of 10

5 Label Sample with Zone definitions: Zone A: Ship from Zone C: Carrier Routing Information From: To: ABC Company Charming Shoppes Inc 111 Farm Street Franklin Square Dr Cerritos, CA White Marsh, MD US US [Additional line ] [Additional line ] Ship to Postal Code: Carrier: (420) Roadway Zone B: Ship to Zone D: Carrier Information may be left blank Bold and Larger Font Fields PO #: ODD if applicable Mode: 3 MSN AND BULK/PREPACK indicators added early 2013 Total quantity and carton counts BOL#: PO# Chain: 07 D Mode: 3 6 MSN# BULK/PREPACK Total Qty: 20 Ctn: 48 of 60 (420) 2098 For: Charming Shoppes Inc 2098 White Marsh, MD Zone E: Customer Information Additional description fields: ECOM, Advertisement, Bulk, VMI, Staple Stock, ODD Zone H: Mark for store or DC # Zone I: UCC 128 Barcode Data on Label must match 856 Advance ship notification/manifest of 10

6 Zone description a) Zone A Title: From Height: 0.8 Width: 1.5 Font Size: 8 Pts Data Content: Vendor ship from name and full Address including country b) Zone B Title: To Height: 0.8 Width: 2.5 Font Size: 9 Pts Data Content: Ship to name and address. This is the final ship to destination. It is expected to match the EDI 850 ship to address where N101 = ST c) Zone C Title: Ship to Postal Code Height: 1 Width: 2.5 Font Size: 9 Pts Barcode Data: 5-digit Ship to Postal Code Barcode Symbology: GSI-128 Application Identifier: 240 Data Content: Ship to postal code, including both readable value and scannable barcode d) Zone D Title: Carrier Height: 1 Width: 1.5 Font Size: 10 Pts Data Content: Carrier information: This is an optional field and be left blank if information is not available when printing labels Carrier name (if available) Bill of lading# (if available) Domestic Optional e) Zone E Height: 1.4 Width: of 10

7 Font Size: PO#: 20 Pts bold Chain: 12 Pts bold Mode: 20 Pts bold MSN #: 20 Pts bold Bulk/Prepack: 20 Pts bold Data Content: Detailed information about purchase order and items. This zone must be filled with appropriate information. Purchase order number. This is expected to match the EDI 850 purchase order BEG03 Chain number. This is expected to match the EDI 850 chain number in the REF02 position where REF01 = 19 Purchase order facility code. This is expected to match the EDI 850 chain number in the REF02 position where REF01 = IJ Possible values are the same as listed in the EDI 850 requirements Facility Code Name D Distribution Center E Ecommerce F Floor set S Special Order V VMI Prepack/Bulk flag: This is based on the quantity of items in the polybag. If there is a single item in a polybag then literal is populated with BULK. If there are more than 1 unit in a polybag then literal is populated with PREPACK. MSN#: This is expected to match the EDI 850 MSN# in the PO107. Total section detailing total units per carton, and carton count. 7 of 10

8 f) Zone G Height: 1 Width: 2.5 Font Size: 9 Pts Barcode Data: 5-digit Distribution Center with leading padded 0 Barcode Specifications: The qualifier must be placed on both the barcode and the barcode description. Barcode Symbology: GSI-128 Application Identifier: 91 Data Content: Charming Shoppes Ship location. Both readable and scannable barcode are required. This is expected to match the EDI 850 N104 position where N101 = ST. g) Zone H Title: For Height: 1 Width: 1.5 Characteristics: 5-digit Distribution Center Number Font Size: 9 Pts, DC No: 18 Pts bold Data Content: Full ship to name and address. This is expected to match the EDI 850 N1, N3 and N4 segments where N101 = ST h) Zone I Height: 1.8 Width: 4 Font Size: 10 Pts Barcode Data: 18 digit SSCC-18 number Barcode Symbology: GSI-128 (Formerly UCC/EAN-128) Application Identifier: 00 Data Content: Carton barcode with readable information. This code is expected to match what the vendor will send in the EDI ASN (856) transaction in MAN segment where MAN01 = GM How Charming Shoppes uses the carton labels The carton label numbers (SSCC UCC/EAN-128)) are used in conjunction with EDI Advance Ship Notice transactions (ASN - 856). With the advent of Internet enabled communication some companies are using other methods to communicate the same kind of information. Regardless of the method used to communicate the number, the guidelines only deal with the SSCC as the link between the shipping carton and the data file containing the information about that specific carton. Since, historically this is referred to as the ASN, we will continue to do so. 8 of 10

9 The 856 ASN is an electronic shipping manifest containing detailed shipping information such as purchase order number, total number of cartons, carton SSCC (UCC/EAN 128), contents of each carton tied to specific line items on a specific purchase order, carrier that accepted the shipment, shipment date, etc. The electronic file (ASN 856) must arrive before the shipment arrives. The customer holds the file in a Pending Status waiting for the physical shipment to arrive. When the shipment arrives, scanning only the SSCC on the cartons allows the recipient (3PL, Air Forwarder, or Charming Shoppes DC s) to determine the contents of the carton and linked to the vendor data. Label Placement Application and Visibility: - Place one UCC128 label on the narrow side of the carton in the bottom right hand corner. - If the carton height is less than 6 high, continue to place lower portion the UCC128 label on the narrow side of the carton in the bottom right hand corner and fold the remaining upper portion of the label on the top of the carton. When applicable the fold in the UCC128 label should occur between: zone D (carrier information) and zone E (customer information). 9 of 10

10 ODD cartons marking ADD REMOVE From: To: ABC Company Charming Shoppes Inc 111 Farm Street Franklin Square Dr Cerritos, CA White Marsh, MD US US [Additional line ] [Additional line ] Ship to Postal Code: Carrier: (420) Roadway BOL#: The word ODD is used to flag an Odd carton. PO# Chain: 07 D Mode: 4 ODD MSN# BULK/PREPACK Total Qty: 20 Ctn: 48 of 60 (420) 2098 For: Charming Shoppes Inc 2098 White Marsh, MD of 10

11 Changes Summary Version Description Publication date 1.0 Initial version 02/22/ Added samples, font formatting and size of each zone 04/08/ Updated label to indicate no exterior border lines on label 05/13/2011 Correction page 5: Size: code or description: Truncate the field, print only the first 4 digits PID*F*91***XSMALL (print XSMA ) or PID*F*91***14/16 (print 14/1 ) Correction page 10: If more than four CSI PO lines are packed together in the same carton, first two lines are displayed with all details; the remaining line # s are displayed without the Dept, Style, Color 4.0 Updated Size = code or description Truncate the field, print on the first 5 12/1/2011 digits Weight and Cube Added optional 2 nd Carton Contents (zone E) Label Correction page 5: Size: code or description: Truncate the field, print only the first 5 digits PID*F*91***XSMALL (print XSMAL ) or PID*F*91***14/16 (print 14/16 ) - If the carton content doesn t fit in Zone E of the UCC 128 label an additional carton content label is required. 5.0 Optional Country of Origin information and carton dimension for wt. and size was clarified for domestic orders only Added Dept # information under Zone description. A 1+2 pt. size tolerance was placed on the zone sizes Additional UCC 128 Label was added for optional Zone E formatting 12/12/ Additional information added to Zone description Zone B and Zone E 12/22/2011 Additional information added to Carton Details 7.0 Removed pages with samples of PO line detail Replaced it with new format. 2/15/13 Added field and updated manual for PREPACK/BULK indicator Added field and updated manual for MSN# indicator Added font size for new fields in zone E. Remove manual detail for Zone E (i.e. line, dept, style, etc) Changed table of contents to adjust for the removal of multiple label samples 8.0 Added additional verbiage about GS1-128 number for clarification. 8/12/ of 10