SHIPPING and DOCUMENTATION INSUTRUCTIONS. Date of update: 24/11/2015 Delivery destination: Gaza

Transcription

1 U n i t e d N a t i o n s Relief and Works Agency for Palestine Refugees in the Near East SHIPPING and DOCUMENTATION INSUTRUCTIONS Date of update: 24/11/2015 Delivery destination: Gaza Delivery mode: Air Group: Vehicles Spare Parts 1. Timing: A. Shipping documents are to be sent in advance and received by UNRWA two days prior shipment arrival. All documents including copies must be readable and clear. B. Electronic scanned versions of documents must be sent once consignment has been loaded on the flight at the port of departure to: Name Title Field Phone Mobile Working hours Thaer GHARABLI Supply control officer GFO t.gharabli@unrwa.org Sun-Thu 7:30-15:00 o/c Ali BEIDAS Logistics Officer GFO a.beidas@unrwa.org Sun-Thu 7:30-15:00 CPLD CPLD HQA cpld@unrwa.org Sun-Thu 7:30-15:00 2. Shipping Documents & Certificates list: A. Air Waybill (1 Original + 2 Copies) B. Original Commercial Invoice (1 Original + 2 Copies) C. Packing List (1 Original + 2 Copies) D. Certificate of Origin (1 Original + 2 Copies) E. Catalogue (1 Original + 2 Copies) 3. Shipping documents details: The customs rules of the host country established stipulate that: A. The air waybill must indicate: 1. Consignee name. 2. Notify party. 3. Full description of the items which also must be matching with the packing list and other documents. 4. Net and gross weight which also must be matching with the invoice, the packing list and other documents. 5. Delivery term. 6. Purchase order also in all respective shipping documents. Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 1

2 7. Shipping country. 8. Destination country. B. The invoice must indicate: 1. Exact name of the Item with any related details including the net and gross weight. 2. Invoice number and the invoice date. 3. Value/amount and the currency. 4. Items' numbers and production number. 5. HS code for each item Shipping country. 6. Include the destination country. 7. Country of origin for each item. 8. Consignee name. 9. Consignor name (manufacturer/ supplier name, address, tel. and fax numbers). 10. Delivery term. 11. Packing details. 12. Purchase order also in all respective shipping documents. C. The packing list must indicate: 1. Exact name of the item with any related details including the net and gross weight (as mentioned in the invoice) 2. Packing details and the quantity. 3. Country of origin. 4. Delivery term. 5. Port of destination 6. Final destination of goods. 7. The HS code and production code. D. The certificate of origin: 1. As per regular standards. 2. Consignor manufacturer (name, address, tel. and fax numbers). E. The catalogue must indicate: 1. Voltage of power source. 2. Frequency of power source. 3. Usage and function of the item. 4. Special categories instructions: A. The following details are to be provided on shipping documents by suppliers or by their appointed International Forwarding Agents: An unequivocal description of the goods including the first four digits of the H. S. classification codes of the supplies to be imported. (H. S. = Harmonized System classification codes of the World Customs Organization). A. MARKING ON PACKS: (All letters 4 cm high) Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 2

3 UNRWA, Not for Sale, Purchase order number, Port of destination, Case number, Gross weight. B. Supplier should not ship any shipment unless the logistics office recommends and approves the draft shipping documents. Otherwise, he/she will be responsible for any caused cost and will be charged accordingly. C. If the supplier fails to comply with this policy, UNRWA will be forced to claim the additional clearance costs from the supplier. D. Scan for draft AWB and documents to get approval before ship, the number of draft AWB must be the same of original. E. The freight on the shipping documents to be displayed as Freight Prepaid. F. Partial shipments are not allowed. G. CE must be mentioned in all the documents as well as on each item. H. Manufacturing date must be mentioned in the documents as well as on the tires. It must not be more than one year from the date of manufacturing. I. The item itself must be marked or stamped with OOC. J. The global quality standard should be reflected on the item and the shipping documents. 5. Mailing of shipping Documents: It is required that either or both the supplier and the shipper (the later acting on behalf of the supplier) to mail TWO sets of original shipping documents to both addresses as mentioned below before 24 hours of consignment s arrival time: UNRWA Field Office- GFO UNRWA Headquarters- Amman Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 3

4 Head Field Logistics Office UNRWA Field Office- GFO GFO Jerusalem office Shlomo Zalman Shragai Street P.O. Box Jerusalem, ISRAEL Tel Fax UNRWA Headquarters - Amman Chief Procurement & Logistics Division Bayader Wadi Seer Industrial street P.O. Box Amman 11814, Jordan Tel Fax cpld@unrwa.org Only above double channels to communicate all information on shipping schedule/ dates are possible to ensure that proper actions are being taken to receive and clear shipments in due time. Any delay in mailing documents may cause customs clearance delays resulting in demurrage and storage charges. We reserve the right to debit these charges to the supplier's account. 6. Shipments' addresses: 1. Contacts: Consignee Organization Legal Name: Logistics Contacts: s UNRWA field office Gaza HFLO. Alexander BALABAI o/c LO, Haytham Salaimeh a.balabai@unrwa.org; h.salaimeh@unrwa.org 2. Consignee address: Consignee (Include Organization Legal Name and Full Address) Organization Legal Name and address: UNRWA- Head Field Logistics Office- GFO V.A.T. No Inbound Logistics office- Jerusalem Shlomo Zalman Sharagai street Jerusalem- Israel P.O. Box Tel: Fax: Notify Party: Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 4

5 1st Notify Party (Include Contact Name, and Tel.) Contact Name: Fridenson Air &Ocean V.A.T. No Hametzuda St. Azur Street Address: nd Notify Party (Include Contact Name, and Tel.) Contact Name: UNRWA- Head Field Logistics Office- GFO. V.A.T. No Street Address: Shlomo Zalman Sharagai street 21 H.salaimeh@unrwa.org Tel: Fax: Please retain this document signed within 10 days: On behalf of Supplier: On behalf of UNRWA: Date: Date: Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 5

6 Shipping Instructions: Shipping Documents Required for Clearing the Shipments : Communicating Shipping Information General Notes The customs rules established by Jordan stipulate that: 1. All shipments (of any modalities: air freight sea freight land freight) MUST be covered by one invoice and packing list for each separate shipment. In this respect, if / when any supplier fails to apply this one invoice per shipment policy, UNRWA will be forced to claim the additional clearance costs from the supplier. 2. Every invoice covering shipments of any modalities MUST clearly show (in writing) both: a) The country of origin; and b) The name of the manufacturer. 3) The Jordanian Ministry of Agriculture in respect of the bags / packaging, has issued specific marking requirements, which are: 1. Origin 2. Port of destination 3. Crop year 4. Manufacturer 5. A statement indicating that goods are for UNRWA and not for sale. 4) The Jordanian Ministry of Agriculture requires that the data stenciled on bags / packaging For all shipments to be imported into the Hashemite Kingdom of Jordan (all modalities: airfreight sea freight land shipments), the following documents are required for the clearance process: Air Shipments: 1. Airway Bill 2. Invoice 3. Packing List 4. Certificate of Origin. 5. Certificate of Analysis Land Shipments: 1. Waybill 2. Invoice 3. Packing List 4. Certificate of Origin 5. Certificate of Analysis 6. Truck Consignment Note. Sea Shipments: 1. Bill of Lading in three original copies ( non negotiable copies of Bill of Lading are not accepted) 2. Invoice 3. Packing List 4. Certificate of Origin. 5. Certificate of Analysis Special Additional Requirements: a) For shipments related to UNRWA s basic commodities (Rice, Milk, Flour.): 1. Phytosanitary Certificate (this certificate 1) It is required that either or both the supplier and the shipper (acting on behalf of the supplier) communicate all information on shipping schedule / dates / notification to both: 1. UNRWA Headquarters Amman, and 2. UNRWA Jordan Field - Port Operation Officer.) Only through this double communication channels is possible to ensure that proper actions are being taken to receive and clear the shipments in due time. 2) Notification on shipping of perishable supplies (where special cooling conditions are needed) should be done with special attention by BOTH the supplier & the shipper in order for the receiving party to secure that the cold-chain thing is 100% maintained. 3) Hard copies of Invoices and Packing Lists covering shipments for Medical and for Basic Commodities are needed the earliest possible (see the General Notes column). As such, it is an essential requirement that the shipping documents and related information is dispatched (in soft copies and/or in hard copies) to UNRWA AT LEAST 10 days prior to actual shipping of supplies. All imported packages, cartons or bags must be marked with the country of Origin. Regarding Airfreight coldchain shipments, are very important NOT to arrived Amman airport during weekend (Friday & Saturday) also during Holidays. Regarding import of goods such as: VHF (Walki Talki) and armed Vests & Helmets, its need a special permissions from TRC and MoI, in this cases NOT to ship any of the mentioned goods before issuing the necessary Government permissions. To issue the Government permissions we need to receive the following copies

7 corresponds to the data on the shipment documents: 1. Invoice 2. Packing list 3. Certificate of Origin. 4. Phytosanitary Certificate 5. Health Certificate 5) The Ministry of Agriculture of Jordan requires that for shipments of milk and oil, the production and expiry dates must be stenciled on sachets or bottles. has to be issued/dated as of 14 days only prior to the date of shipping) 2. Radioactivity Certificate 3. Fumigation Certificate. 4. Health Certificate. b) For animal product shipments: 1. Veterinary Certificate. c) For medical shipments: 1. Certificate of Analysis for each batch. 2. Free sales Certificate. 3. Complete Product file for the newly supplied Items (for the 1 st time) in which consists of:- a) Composition certificate b) Finished product specifications c) Method of Analysis d) Shelf life and storage conditions certificate. 4) For land shipments, 2 week advance notification is to be given prior to actual shipping in order to spare any delay in releasing the carrying trucks from borders as well as to avoid the compensation costs to the trucks drivers. Suppliers should not proceed to any land shipments without having sent all shipping information/documents to our offices [see 1) above] 10 days in advance. of documents from the Supplier: - Invoice - Packing list - Certificate of Origin - Catalogue. d) For Para-Medicals (Sundries/Consumables):- 1- Certificate of Origin 2- Original invoice and packing list. 3- CE certificate duly authenticated from the Notary public or from the chamber of industry and commerce at the country of origin. 4- Declaration of Conformity certificate duly authenticated from the Notary public or from the chamber of industry and commerce at the country of origin. 5- Updated catalogue for the supplier s items. 6- For sterile items; there should be a sterility certificate to be submitted with the batch analysis certificate. 7- all of the above certificates should be provided as originals and not as colored copies (they are going to be checked by the JFDA).

8 The free period on the Bill of Lading is recommended to be 25 days "free of detention charges". Air Way Bills, Bills of Lading and B/L should be in the name of UNRWA; BOTH as consignee and notified party. This means that in both cases they MUST read as follows: U.N.R.W.A. United Nations Relief & Works Agency Field Procurement & Logistics Um El-Hiran Amman Jordan P.O. Box # Tel: Fax:

9 HIP U n i t e d N a t i o n s Relief and Works Agency for Palestine Refugees in the Near East PIN G SHIPPING and DOCUMENTATION INSUTRUCTIONS Date of update: 24/11/2015 Delivery destination: Gaza Delivery mode: Land Group: Vehicles Spare Parts 1. Timing: A. Shipping documents are to be sent in advance and received by UNRWA two days prior shipment arrival. All documents including copies must be readable and clear. B. Electronic scanned versions of documents must be sent once cargos have been loaded on trucks at the original country to: Name Title Field Phone Mobile Working hours Thaer GHARABLI Supply control officer GFO t.gharabli@unrwa.org Sun-Thu 7:30-15:00 o/c Ali BEIDAS Logistics Officer GFO a.beidas@unrwa.org Sun-Thu 7:30-15:00 CPLD CPLD HQA cpld@unrwa.org Sun-Thu 7:30-15:00 2. Shipping Documents & Certificates list: A. Original Commercial Invoice (1 original + 1 copy) B. Packing List (1 original + 1 copy) C. Truck Consignment Note (TCN) (1 original) D. Waybill (1 original + 2 copies) E. Certificate of Origin (1 original + 1 copy) F. Catalogue (1 original + 1 copy) 3. Shipping Documents Details: The customs rules of the host country established stipulate that: A. The invoice must indicate: 1. Exact name of the items with any related details including the net and gross weight. 2. Invoice number and the invoice date. 3. Value/amount and the currency. 4. Items' numbers and production number. 5. HS code for each item. 6. Shipping country. Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 1

10 7. Destination country. 8. Country of origin for each item. 9. Consignee name 10. Consignor name (manufacturer/ supplier name, address, tel. and fax numbers). 11. Delivery term. 12. Packing details. 13. Purchase order also in all respective shipping documents. B. The packing list must indicate: 1. Exact name of the items with any related details including the net and gross weight (as mentioned in the invoice) 2. Packing details and the quantity. 3. Country of origin. 4. Delivery term. 5. Port of destination 6. Final destination of goods. C. Truck Consignment Note (TCN) must indicate: 1. Pallet number 2. Quantity of cartons per pallet. 3. Content of the cartons. 4. Number of units. D. Way bill: 1. As per regular standard. E. The certificate of origin: 1. As per regular standards. 2. Consignor manufacturer (name, address, tel. and fax numbers). 3. This form shall be completed in English F. The catalogue must indicate: 1. Voltage of power source. 2. Frequency of power source. 3. Usage and function of the item. 4. Special category instructions: A. MARKING ON PACKS: (All letters 4 cm high) UNRWA, Not for Sale, Purchase order number, Port of destination, Case number, Gross weight. B. For land shipments, advanced notification is to be received in UNRWA two days before actual shipping in order to avoid any delay in releasing the carrying trucks from borders as well as to avoid compensation Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 2

11 costs to the trucks drivers. C. CE must be mentioned in all the documents as well as on each item. D. Manufacturing date must be mentioned in the documents as well as on the tires. It must not be more than one year from the date of manufacturing. E. The item itself must be marked or stamped with OOC. F. The global quality standard should be reflected on the item and the shipping documents. G. Supplier should not ship any shipment unless the logistics office recommends and approves the draft shipping documents. Otherwise, he/she will be responsible for any caused cost and will be charged accordingly. H. Deliveries will only be accepted during UNRWA s Gaza Warehouses (Located in WB) regular hours: 7:15am-1:30pm Sunday through Thursday. For deliveries outside these days/times, the supplier will be responsible for the demurrage and/or storage charges. Palletized shipments are preferred. I. Pallet standard 120X100 (High 160cm, Width 120 cm and weight 1.2 MT). J. Each item should have HS code and product number which must be mentioned in all documents. K. Supplier should not ship any shipment unless the logistics office recommends to. Otherwise, he/she will be responsible for any caused cost and will be charged accordingly. 5. Mailing of shipping Documents: It is required that either or both the supplier and the shipper (the later acting on behalf of the supplier) to mail TWO sets of original shipping documents to both addresses as mentioned below before 24 hours of cargo s arrival time: UNRWA Field Office- GFO Head Field Logistics Office UNRWA Field Office- GFO GFO Jerusalem office Shlomo Zalman Shragai Street P.O. Box Jerusalem, ISRAEL Tel Fax h.salaimeh@unrwa.org UNRWA Headquarters- Amman UNRWA Headquarters - Amman Chief Procurement & Logistics Division Bayader Wadi Seer Industrial street P.O. Box Amman 11814, Jordan Tel Fax cpld@unrwa.org Only above double channels to communicate all information on shipping schedule/ dates are possible to ensure that proper actions are being taken to receive and clear shipments in due time. Any delay in mailing documents may cause customs clearance delays resulting in demurrage and storage charges. We reserve the right to debit these charges to the supplier's account. Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 3

12 6. Shipments' addresses: 1. Contacts: Consignee Organization Legal Name: Logistics Contacts: s UNRWA field office Gaza HFLO. Alexander BALABAI o/c LO, Haytham Salaimeh 2. Consignee address Consignee (Include Organization Legal Name and Full Address) Organization Legal Name and address: UNRWA- Head Field Logistics Office- GFO V.A.T. No Inbound Logistics office- Jerusalem Shlomo Zalman Sharagai street Jerusalem- Israel P.O. Box Tel: Fax: Notify party 1 st Notify Party (Include Contact Name, and Tel.) Contact Name: Multi Trans LTD V.A.T No: Street Address: HASHEKMA 3 ST. AZUR hosne@multi-trans.co.il TEL TEL nd Notify Party (Include Contact Name, and Tel.) Contact Name: UNRWA- Head Field Logistics Office- GFO. V.A.T. No Street Address: Shlomo Zalman Sharagai street 21 H.salaimeh@unrwa.org Tel: Fax: Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 4

13 Please retain this document signed within 10 days: On behalf of Supplier: On behalf of UNRWA: Date: Date: Prepared by Haytham Salaimeh, inbound logistics officer and approved by Alexander Balabai HFLO-GFO Page 5

14 HIP PIN G U n i t e d N a t i o n s Relief and Works Agency for Palestine Refugees in the Near East SHIPPING and DOCUMENTATION INSUTRUCTIONS 1. Timing: Date of update: 01/Dec/2015 Delivery destination: West Bank Delivery mode: Land Group: Vehicle Spare Parts A. Shipping documents are to be sent in advance and received by UNRWA two days prior shipment arrival. All documents including copies must be readable and clear. B. Electronic scanned versions of documents must be sent once cargos get loaded on trucks at the original country to: Working Name Title Field Phone Mobile hours Jane Zeidan Port Operations officer West Bank Field Office shipments j.zeidan@unrwa.org Mon-Fri 7:15-14:45 Axel Auerbach Head Field Procurement & Logistics Office West Bank Field Office shipments a.auerbach@unrwa.org Mon-Fri 7:15-14:45 CPLD CPLD HQA cpld@unrwa.org Sun-Fri 7:30-15:00 2. Shipping Documents & Certificates list: A. Commercial Invoice (1 original + 1 copy) B. Packing List (1 original + 1 copy) C. Truck Consignment Note (TCN) (1 original) D. Waybill (1 original + 1 copy) E. Certificate of Origin (1 original + 1 copy) F. Catalogue (1 original + 1 copy) 3. Shipping Documents Details: The established customs rules of the host country stipulate that: A. The invoice must indicate: 1. Exact name of the items with any related details including the net and gross weight. 2. Invoice number and the invoice date. 3. Purchase order number. 4. Value/amount and the currency. 5. Items' numbers and production number. Land Shipping Instructions MT- West Bank Page 1

15 6. HS code for each item. 7. Shipping country. 8. Destination country. 9. Country of origin for each item. 10. Consignee name 11. Consignor name (manufacturer/ supplier name, address, tel. and fax numbers). 12. Delivery term. 13. Packing details. B. The packing list must indicate: 1. Exact name of the items with any related details including the net and gross weight (as mentioned in the invoice) 2. Packing details and the quantity. 3. Country of origin. 4. Delivery term. 5. Port of destination 6. Final destination of goods. 7. Purchase order number. C. Truck Consignment Note (TCN) must indicate: 1. Pallet number. 2. Quantity of cartons per pallet. 3. Content of the cartons. 4. Number of units. 5. Purchase order number. D. Way bill: 1. As per regular standard. E. The certificate of origin: 1. As per regular standards. 2. Consignor manufacturer (name, address, tel. and fax numbers). 3. This form shall be completed in English F. The catalogue must indicate: 1. Voltage of power source. 2. Frequency of power source. 3. Usage and function of the item. 4. Model & specifications. 4. Special category instructions: A. MARKING ON PACKS: (All letters 4 cm high) UNRWA, Not for Sale, Purchase order number, Port of destination, Case number, Land Shipping Instructions MT- West Bank Page 2

16 Gross weight. B. For land shipments, advanced notification is to be received in UNRWA two days before actual shipping in order to avoid any delay in releasing the carrying trucks from borders as well as to avoid compensation costs to the trucks drivers. C. CE must be mentioned in all the documents as well as on each item. D. Manufacturing date must be mentioned in the documents as well as on the tires. The tires must not be more than one year old from their date of manufacturing. E. The item itself must be marked or stamped with OOC. F. The global quality standard should be reflected on the item and the shipping documents. G. Supplier should not ship any shipment unless the logistics office approves the draft shipping documents and obtain all Israeli import approvals. Otherwise, the supplier will be responsible for any caused cost and will be charged accordingly. H. Deliveries will only be accepted during UNRWA s West Bank Warehouses regular hours: 7:15am-2:00pm Monday through Friday. For deliveries outside these days/times, the supplier will be responsible for the demurrage and/or storage charges. Palletized shipments are preferred. I. Pallet standard 120X100 (High 160cm, Width 120 cm and weight 1.2 MT). J. Each item should have HS code and product number which must be mentioned in all documents. K. Supplier should not ship any shipment unless the logistics office recommends to. Otherwise, he/she will be responsible for any additional caused cost and will be charged accordingly. 5. Mailing of shipping Documents: It is required that either or both the supplier and the shipper (the later acting on behalf of the supplier) to mail TWO sets of original shipping documents to both addresses as mentioned below before 24 hours of cargo s arrival time: UNRWA Field Office- WB Head Field Logistics Office UNRWA Field Office- West bank Shlomo Zalman Shragai Street P.O. Box Jerusalem, Israel Tel Fax a.auerbach@unrwa.org UNRWA Headquarters- Amman UNRWA Headquarters - Amman Chief Procurement & Logistics Division Bayader Wadi Seer Industrial street P.O. Box Amman 11814, Jordan Tel Fax cpld@unrwa.org Only above two channels to communicate all information on shipping schedule/dates are possible to ensure that proper actions are being taken to receive and clear shipments in due time. 6. Shipments' addresses: Land Shipping Instructions MT- West Bank Page 3

17 1. Consignee: Consignee (Include Organization Legal Name and Full Address) UNRWA- Head Field Logistics Office- GFO V.A.T. No Inbound Logistics office- Jerusalem Organization Legal Name and address: Shlomo Zalman Sharagai street Jerusalem- Israel P.O. Box Tel: Fax: Notify party: 1 st Notify Party (Include Contact Name, and Tel.) Contact Name & Address: Multi Trans LTD V.A.T No: HASHEKMA 3 ST. AZUR hosne@multi-trans.co.il TEL / nd Notify Party (Include Contact Name, and Tel.) UNRWA Field Office, West Bank Contact Name & Address: Head of Field Procurement and Logistics Office, WB V.A.T. No Shlomo Zalman Sharagai, Street 21 J.zeidan@unrwa.org Tel. No.: , Please retain this document signed within 10 days: On behalf of Supplier: On behalf of UNRWA: Date: Date: Land Shipping Instructions MT- West Bank Page 4

18 U n i t e d N a t i o n s Relief and Works Agency for Palestine Refugees in the Near East SHIPPING and DOCUMENTATION INSUTRUCTIONS Date of update: 01/03/2015 Delivery destination: West Bank Delivery mode: Sea Group: Vehicles Spare Parts INSU 1. Timing: INSUTRUCTIONS A. Shipping documents are to be sent in advance in which should be received by UNRWA four days prior shipment arrival of shipments with shipping distance of four days or more. For shipments with shipping distance of three days or less, a telex release and a scan shipping documents are required. All documents including copies must be readable and clear. B. Electronic scanned versions of documents must be sent once shipment has been loaded on vessel at the port of loading to: Name Title Field Phone Mobile Working hours Jane Zeidan Port Operations Officer WBFO j.zeidan@unrwa.org Sun-Thu 7:30-15:00 Axel Auerbach HFPLD WBFO a.auerbach@unrwa.org Sun- Thu7:30-15:00 CPLD CPLD HQA cpld@unrwa.org Sun-Thu 7:30-15:00 C. Any delay in sending the shipping documents on time will cause for storage and demurrage charges at the discharged port and UNRWA has the right to recover the costs form the supplier s invoice. 2. Shipping Documents & Certificates list: A. Bill of lading (2 originals + 1 copy) B. Original Commercial Invoice (2 originals + 1 copy) C. Packing list (2 originals + 1 copy) D. Certificate of Origin (2 originals + 1 copy) E. Catalogue (2 originals + 1 copy) 3. Shipping Documents details: The customs rules of the host country established stipulate that: A. The Bill of lading must indicate: 1. Consignee name. 2. Notify party. 3. Full description of the items which also must be matching with the packing list and other documents. Prepared by Haytham Salaimeh, Inbound Logistics Officer and approved by Alexander Balabai HFLO-GFO Page 1

19 4. Net and gross weight which also must be matching with the invoice, the packing list and other documents. 5. Delivery term. 6. Purchase order also in all respective shipping documents. 7. H.S. Code. (H. S. = Harmonized System classification codes of the World Customs Organization). 8. Three original copies of Bill of Ladings must be submitted - "Non-negotiable copies" of Bill of Lading are not accepted. 9. The free period on the Bill of Lading is required to be 25 days "free of detention charges" as a minimum. 10. The Bill of Lading must be clearly stamped with the following clauses: Shipped on Board. Freight Prepaid. Liner in, stowed and trimmed. B. The invoice must indicate: 1. Exact name of the items with any related details including the net and gross weight. 2. Invoice number and the invoice date. 3. Value/amount and the currency. 4. Items' numbers and production number. 5. HS code for each item "in the document and printed on the item" (H. S. = Harmonized System classification codes of the World Customs Organization). 6. Shipping country. 7. Destination country. 8. Consignee name. 9. Country of origin for each item. 10. Consignor name (manufacturer/ supplier name, address, tel. and fax numbers). 11. Delivery term. 12. Packing details. 13. Purchase order also in all respective shipping documents. C. The packing list must indicate: 1. Exact name of the items with any related details including the net and gross weight. 2. Packing details. 3. Country of origin. 4. Delivery term. 5. Port of destination 6. Final destination of goods. 7. HS code and production code. D. The certificate of origin: 1. As per regular standard. 2. Consignor manufacturer (name, address, tel. and fax numbers). E. Catalogue must indicate: 1. Voltage of power source. 2. Frequency of power source. Prepared by Haytham Salaimeh, Inbound Logistics Officer and approved by Alexander Balabai HFLO-GFO Page 2

20 3. Usage and function of the item. 4. Notification or receipt of DTC: The supplier is responsible to cover the Destination Terminal Charges at the port of discharge as well as must notify the shipping line offices at the destination that DTC pre-paid. Payment confirmation is required from shipping line and to be attached with shipping documents set. 5. Special Categories Instructions: A. For any electrical devices or equipment: Model & Catalogues with specifications for all items including CB and EMC certificates must be submitted as part of the shipping documents. B. CE must be mentioned in all the documents as well as on each item. C. Manufacturing date must be mentioned in the documents as well as on the tires. It must not be more than one year from the date of manufacturing. D. The item itself must be marked or stamped with OOC. E. The global quality standard should be reflected on the item and the shipping documents. F. All the shipping documents must be itemized and detailed "Quantity and value for each item". Moreover, each item should be given the HS code and marked with the origin country. G. Supplier should not ship any shipment unless the logistics office recommends and approves the draft shipping documents. Otherwise, he/she will be responsible for any caused cost and will be charged accordingly. H. If the supplier fails to comply with this policy, UNRWA will be forced to claim the additional clearance costs from the supplier. I. The above certificates should be in an original form or stamped copies & duly authenticated in each page from a Public Notary in the country of origin. J. For special approval needed by the host country; It's an essential requirement that the shipping documents and related information is to be dispatched (in soft copies and/or hard copies) to UNRWA at least 10 days prior to actual shipping of supplies. K. Partial shipments are not allowed. L. The following details are to be provided on shipping documents by suppliers or by their appointed International Forwarding Agents: The legal entity number of the supplier in his country. UNRWA as the importer including UNRWA's Registration No GESCO s (Notify party- Clearance agent) V.A.T. No Prepared by Haytham Salaimeh, Inbound Logistics Officer and approved by Alexander Balabai HFLO-GFO Page 3

21 An unequivocal description of the goods including the first four digits of the H. S. classification codes of the supplies to be imported. (H. S. = Harmonized System classification codes of the World Customs Organization). M. Shipments without this information on the shipping documents will be held for detailed inspection. N. MARKING ON PACKS: (All letters 4 cm high) UNRWA, Not for Sale, Purchase order number, Port of destination, Case number, Gross weight. O. Scan for draft of BOL to get IL authorities approval must be the same of original BOL. 6. Shipping Terms: A. Vessels: 1. Shipments shall normally be effected on mechanically self-propelled vessels of steel construction which are not over 20 years of age. Any vessel between 15 and 20 years of age shall have established and maintained a regular pattern of trading on an advertised schedule to load and unload at the specified ports. All vessels shall be classified in a listed register, with the relevant class designation, as per the Institute Classification Clause, CL. 354 of 13 April 1992 as and when amended. 2. Consignments shipped other than in accordance with the above provisions may be rejected by UNRWA. 3. A copy of the relevant classification certificate is to be immediately provided prior shipment by facsimile to the Chief, Procurement & Logistics Division UNRWA HQ (Amman), facsimile number , at the time of booking of vessel. B. Containers: 1. The containers must be in certified seaworthy condition and not "last-voyage Conditions" They also must be fit to load items as per international standards. 2. No holes will be acceptable in the containers; the containers must be properly sealed. 3. If rust stains are formed on the containers, the must not affect the conditions of the containerized items. 4. Shipment must be delivered in accordance with type of container and container s load capacity which determined by shipping lines. 7. Mailing of shipping Documents: It is required that either or both the supplier and the shipper (the later acting on behalf of the supplier) to mail TWO sets of original shipping documents to both addresses as mentioned below: UNRWA Field Office- GFO UNRWA Headquarters- Amman Prepared by Haytham Salaimeh, Inbound Logistics Officer and approved by Alexander Balabai HFLO-GFO Page 4

22 Head Field Logistics Office UNRWA Field Office- GFO GFO Jerusalem office Shlomo Zalman Shragai Street P.O. Box Jerusalem, ISRAEL Tel Fax UNRWA Headquarters - Amman Chief Procurement & Logistics Division Bayader Wadi Seer Industrial street P.O. Box Amman 11814, Jordan Tel Fax cpld@unrwa.org Only above double channels to communicate all information on shipping schedule/ dates are possible to ensure that proper actions are being taken to receive and clear shipments in due time. Any delay in mailing documents may cause customs clearance delays resulting in demurrage and storage charges. We reserve the right to debit these charges to the supplier's account. 8. Shipments' addresses: A. Non-Government Organization Full Name contacts: Consignee Organization Legal Name: Logistics Contacts: s UNRWA field office, GFO HFLO. Alexander BALABAI. o/c LO, Haytham Salaimeh a.balabai@unrwa.org; h.salaimeh@unrwa.org B. Mailing Consignee (Include Organization Legal Name and Full Address) Organization Legal Name and address: UNRWA- Head Field Logistics Office- GFO V.A.T. No Inbound Logistics office- Jerusalem Shlomo Zalman Sharagai street Jerusalem- Israel P.O. Box Tel: Fax: C. Notify Party: 1 st Notify Party (Include Contact Name, and Tel.) Contact Name: UTI Logistics LTD. V.A.T. No Street Address: 12 Haáyalon St. Ganey Yaár, Lod Tabbasy@go2uti.com Cell: Tel: Prepared by Haytham Salaimeh, Inbound Logistics Officer and approved by Alexander Balabai HFLO-GFO Page 5

23 2 nd Notify Party (Include Contact Name, and Tel.) Contact Name: UNRWA- Head Field Logistics Office- GFO. V.A.T. No Street Address: Shlomo Zalman Sharagai street 21 Tel: Fax: D. Inbound delivery address: Inland Delivery Address + Port of Customs Clearance Contact Name: Gold Bond CONTERM Storage Company 1 Hakidma, North Ind. Zone P.O.B. 4091, Ashdod Tel: Fax: conterm@conterm.co.il E. Port of Clearance: Port of Clearance Address Ashdod Port A. Ground Loaded/ Palletization: Ground Loaded Palletized/Containerized/Bulk Prepared by Haytham Salaimeh, Inbound Logistics Officer and approved by Alexander Balabai HFLO-GFO Page 6

24 Please retain this document signed within 10 days: On behalf of Supplier: On behalf of UNRWA: Date: Date: Prepared by Haytham Salaimeh, Inbound Logistics Officer and approved by Alexander Balabai HFLO-GFO Page 7

25 Prepared by Haytham Salaimeh, Inbound Logistics Officer and approved by Alexander Balabai HFLO-GFO Page 8

26 U n i t e d N a t i o n s Relief and Works Agency for Palestine Refugees in the Near East SHIPPING and DOCUMENTATION INSUTRUCTIONS Date of update: 01/Dec/2015 Delivery destination: West Bank Delivery mode: Air Group: Vehicle Spare Parts 1. Timing: A. Electronic scanned version of shipping documents is to be sent, received & confirmed by UNRWA before shipping. Original documents to be same as confirmed by UNRWA copies. B. Supplier must not ship consignments before obtaining Import permits & approvals from customs authorities, or before getting the green light from UNRWA to do so to avoid generating additional clearance charges. Otherwise supplier should be responsible for any additional customs clearance charges that may occur. C. All shipping documents including copies must be readable & clear, and to be sent to: Name Title Field Phone Mobile Working hours Jane Zeidan Port Operations officer West Bank Field Office shipments j.zeidan@unrwa.org Mon-Fri 7:15-14:45 Axel Auerbach Head Field Procurement & Logistics Office West Bank Field Office shipments a.auerbach@unrwa.org Mon-Fri 7:15-14:45 CPLD CPLD HQA cpld@unrwa.org Sun-Fri 7:30-15:00 2. Shipping Documents & Certificates list: A. Air Waybill (1 Original + 1 Copy) B. Commercial Invoice (1 Original + 1 Copy) C. Packing List (1 Original + 1 Copy) D. Certificate of Origin (1 Original + 1 Copy) E. Catalogue (1 Original + 1 Copies) 3. Shipping documents details: The established customs rules of the host country stipulate that: A. The air waybill must indicate: 1. Consignee name. 2. Notify party. Air Shipping Instructions MT- West Bank Page 1

27 3. Full description of the items which also must be matching with the packing list and other documents. 4. Net and gross weight which also must be matching with the invoice, the packing list and other documents. 5. Delivery term. 6. Purchase order number. 7. Shipping country. 8. Destination country. B. The invoice must indicate: 1. Exact name of the item with any related details including the net and gross weight. 2. Invoice number and the invoice date. 3. Purchase order number. 4. Value/amount and the currency. 5. Items' numbers and production number. 6. HS code for each item Shipping country. 7. Include the destination country. 8. Country of origin for each item. 9. Consignee name. 10. Consignor name (manufacturer/supplier name, address, tel. and fax numbers). 11. Delivery term. 12. Packing details. C. The packing list must indicate: 1. Exact name of the item with any related details including the net and gross weight (as mentioned in the invoice) 2. Packing details and the quantity. 3. Country of origin. 4. Delivery term. 5. Port of destination 6. Final destination of goods. 7. The HS code and production code. 8. Purchase order number. D. The certificate of origin: 1. As per regular standards. 2. Consignor/manufacturer (name, address, tel. and fax numbers). E. The catalogue must indicate: 1. Voltage of power source. 2. Frequency of power source. 3. Usage and function of the item. 4. Model & Specifications. 4. Special categories instructions: A. The following details are to be provided on shipping documents by suppliers or by their appointed Air Shipping Instructions MT- West Bank Page 2

28 International Forwarding Agents: An unequivocal description of the goods including the first four digits of the H. S. classification codes of the supplies to be imported. (H. S. = Harmonized System classification codes of the World Customs Organization). A. MARKING ON PACKS: (All letters 4 cm high) UNRWA, Not for Sale, Purchase order number, Port of destination, Case number, Gross weight. B. Supplier should not ship any shipment unless the logistics office approves the draft shipping documents, and obtain all Israeli import approvals. Otherwise, the supplier will be responsible for any additional caused cost and will be charged accordingly. C. If the supplier fails to comply with this policy, UNRWA will be forced to claim the additional clearance costs from the supplier. D. Scan copy of draft AWB and documents to be sent for getting import approval before shipping. The number of draft AWB must be the same as original. E. The freight on the shipping documents to be displayed as Freight Prepaid. F. CE must be mentioned in all the documents as well as on each item. G. Manufacturing date must be mentioned in the documents as well as on the tires. The tires must not be more than one year old from their date of manufacturing. H. The item itself must be marked or stamped with OOC. I. Partial shipments are not allowed J. The global quality standard should be reflected on the item and the shipping documents. 5. Mailing of shipping Documents: It is required that either or both the supplier and the shipper (the later acting on behalf of the supplier) to mail TWO sets of original shipping documents to both addresses as mentioned below before 24 hours of consignment s arrival time: Air Shipping Instructions MT- West Bank Page 3

29 UNRWA Field Office- WB Head Field Logistics Office UNRWA Field Office- West bank Shlomo Zalman Shragai Street P.O. Box Jerusalem, Israel Tel Fax UNRWA Headquarters- Amman UNRWA Headquarters - Amman Chief Procurement & Logistics Division Bayader Wadi Seer Industrial street P.O. Box Amman 11814, Jordan Tel Fax cpld@unrwa.org Only above two channels to communicate all information on shipping schedule/ dates are possible to ensure that proper actions are being taken to receive and clear shipments in due time. Any delay in mailing documents may cause customs clearance delays resulting in additional storage charges. We reserve the right to debit these charges to the supplier's account. 6. Shipments' addresses: 1. Consignee address: Consignee (Include Organization Legal Name and Full Address) Organization Legal Name and address: UNRWA Field Office, West Bank Head Field procurement & Logistics Office, WB V.A.T. No Shlomo Zalman Sharagai street Jerusalem- Israel P.O. Box Tel: / Fax: Notify Party: 1st Notify Party (Include Contact Name, and Tel.) UTI Logistics Ltd. V.A.T. No Ha ayalon St. Ganey Ya ar, Lod 71352, 3 rd Floor Contact Name & Address: Tabbassy@go2uti.com Mobile No.: Tel. No.: Air Shipping Instructions MT- West Bank Page 4

30 2 nd Notify Party (Include Contact Name, and Tel.) UNRWA Field Office, West Bank Contact Name & Address: Head of Field Procurement and Logistics Office, WB V.A.T. No Shlomo Zalman Sharagai, Street 21 Tel. No.: , Please retain this document signed within 10 days: On behalf of Supplier: On behalf of UNRWA: Date: Date: Air Shipping Instructions MT- West Bank Page 5

31 Shipping Instructions: Shipping Documents Required for Clearing the Shipments : Communicating Shipping Information General Notes Custom rules established by the Lebanese Authorities stipulate that: 1. All shipments (of any modalities: air freight sea freight land freight) must be covered by Original invoice. 2. Every invoice covering shipments of any modalities must contain: a) Manufacturer/Supplier Company's Name, Address, Tel & fax Number. b) Consignee Name starting with UNRWA.. c) Invoice number. d) Invoice date. e) Purchase Order Number. f) Terms of delivery (Inco Terms). g) Currency h) Value/Amount/freight i) Description of Goods j) Quantity k) Batch Number/ Lot Number l) Item number/ Production code m) HSS Code / UNCCs n) Production date o) Expiry Date p) Country of Shipping q) Country of Destination r) The country of origin 3) The Lebanese Ministry of Agriculture has issued specific marking requirements in respect of the bags / packaging, they must specify: 1. Commodity. 2. Origin. 3. Port of destination. 4. Crop year 5. Manufacturer Name 6. Production Date/ Expiry Date For all shipments to be imported into Lebanon (all modalities: airfreight sea freight land shipments), the following documents are required for the clearance process: Air Shipments: 1. Original Airway Bill 2. Original Invoice 3. Packing List must match the consignment and mention the manufacturer name, also mention manufacturing and expiry dates. 4. Original Certificate of Origin. Land Shipments: 1. Original Waybill 2. Original Invoice 3. Packing List must match the consignment and mention the manufacturer name, also mention manufacturing and expiry dates. 4. Original Certificate of Origin 5. Original Truck Consignment Note. Sea Shipments: 1. Original Bill of Lading - ( non negotiable copies of Bill of Lading are not accepted) 2. Original Invoice 3. Packing List must match the consignment and mention the manufacturer name, also mention manufacturing and expiry dates. 4. Original Certificate of Origin. Special Additional Requirements: a) For shipments related to UNRWA s basic commodities (Rice, Milk, sugar.): 1) It is required that either or both the supplier and the shipper (acting on behalf of the supplier) communicate all information on shipping schedule / dates / notification to both: 1. UNRWA Headquarters Jordan and 2. UNRWA - Lebanon - Field Procurement & Logistics Officer. Only through these double communication channels possible to ensure that proper actions are being taken to receive and clear the shipments in due time. 2) Notification on shipping of perishable supplies (where special cooling conditions are needed) should be done with special attention by BOTH the supplier & the shipper in order for the receiving party to secure that the coldchain thing is 100% maintained. 3) Hard copies of Invoices and Packing Lists covering shipments for Medical and for Basic Commodities are needed the earliest possible (see the General Notes column). These documents are needed to ask for the necessary approvals at the Related Ministries of Health & Agriculture. 4) For land shipments, 2 week advance notification is to be given prior to actual shipping in order to spare any delay in releasing the UNRWA Field Office in Lebanon requires not less than two weeks period as a timeframe to obtain the related import approvals from the government officials in Lebanon. As such, it is an essential requirement that the shipping documents and related information is dispatched (in soft copies and/or in hard copies) to UNRWA As Early As Possible prior actual shipping of supplies. Short shipped and Partition should be avoided. Lebanese Customs require using the exact and proper description of the goods mentioned on the shipping documents i.e. Vaccines not Medical supplies and for Computers not Spare parts etc... Relating to Basic Commodities only 20 foot containers to be used. N.B.: Shipments originated in Israel or any of its contents or assembled parts are not permitted in Lebanon and totally prohibited.

32 7. Batch Number / Lot number. 8. Purchase Order Number. 9. Weight. 10. A statement indicating that goods are for free distribution to Palestine refugees (for UNRWA use, Not for Sale). 4) The Lebanese Ministry of Agriculture requires that the data stenciled on bags / packaging corresponds to the data on the shipping documents: 1. Invoice. 2. Packing list must match the consignment and mention the manufacturer name, also mention manufacturing and expiry dates. 3. Certificate of Origin. 4. Phytosanitary Certificate. 5. Veterinary Health Certificate. 6. Health Certificate. 7. Radioactivity Certificate. 5) The Lebanese Ministry of Agriculture requires that for shipments of Milk and Oil, the production and expiry dates must be stenciled on sachets or bottles. Milk Shipments to fulfill the attached special requirements issued by the Lebanese Ministry of Agriculture (Decree No.5061/1, 498/1, 322/1 and 239/1). 6) Medicines: All medicines (Vaccines, Lab. Reagents, Pharmaceuticals, etc), medical equipments, disposables, consumables require a pre-approval on the relating invoice from the Lebanese Minister of Health, for that a clear colored scan copy of the invoice to be provided to our offices at least two weeks in advance to be able to obtain the approval of the ministry of health and requested not to ship the goods till we obtain the approval by 1. **Original Phytosanitary Certificate (this certificate has to be issued/dated as of 14 days only prior to the date of shipping). 2. Original Radioactivity Certificate. 3. Original Fumigation Certificate. 4. Original Health Certificate. 5. Original Crop Year/Production Cert. 6. Analysis Certificates. b) For animal product shipments: NOTE** For Milk Shipments pls comply strictly with attached decrees (Decree No.5061/1, 498/1, 322/1 and 239/1). Documents required on arrival are 1. Certificate of origin, authenticated as per the rules. 2. Official veterinary health certificate agreed on between the veterinary authorities of Lebanon and those of the exporting country, authenticated as per the rules. 3. Official radiology certificate issued by the country of origin, authenticated as per the rules. 4. Official dioxin certificate issued by the country of origin, authenticated as per the rules. 5. Chemical and microbiological analysis certificate issued by an official laboratory or laboratory accredited by the official authorities in the country of origin. 6. An official certificate confirming that the product is free of melamine contamination, issued by the country carrying trucks from borders as well as to avoid the compensation costs to the trucks drivers. Suppliers should not proceed to any land shipments without having sent all shipping information/documents to our offices [see 1) above] 10 days in advance.