Exhibitor Kit. Hotel reservation information can be found online at

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1 Exhibitor Kit Welcome to the 4 th annual NEI Synapse, being held on April 26-28, 2018 in Asheville, NC. This Exhibitor Services Kit has been prepared to help you plan for the conference. All services are handled by separate vendors. If the order is not sent to the proper vendor, it cannot be processed. Please read all instructions carefully. Conference Dates April 26-28, 2019 Exhibit Hall Dates April 26-27, 2019 Location The Grove Park Inn 290 Macon Ave. Asheville, NC Hotel reservation information can be found online at Exhibit Space Includes One (1) 6 long table with two (2) chairs and white table linen with skirting, one (1) small wastebasket, company description in NEI Synapse app (due March 15, 2019), one-line identification sign with company name, and two (2) exhibit-only badges (includes Friday & Saturday lunches and drinks during breaks).

2 Points of Contact NEI Exhibit Management Sheri Mills VP, Program Development / (817) cell (text works best!) Austin Drysch Medical Education Grant Manager / (949) cell Zamanda Garcia Sr. Project Manager / (760) office Exposition Services PRI Productions Keith Quackenbush Event Services Director Phone: (828) Cell: (904) Encore Event Technologies Matt Casale, Sales Manager Phone: (828) ext.1059 Cell/SMS: UPS Shipping and Receiving UPS located inside the Omni Grove Park Inn 290 Macon Ave Asheville, NC UPS Phone: (800) NEI Synapse

3 Exhibit Hall Hours Vanderbilt Wing, Grand Ballroom C Thursday, April 25 1:00 pm 6:00 pm Exhibit Hall Setup 4:00 pm 6:00 pm Check In / Lead Retrieval Pickup (Vanderbilt Wing Desk) Friday, April 26 7:00 am 8:30 am Exhibit Hall Setup continued 7:00 am Check In / Lead Retrieval Pickup (Vanderbilt Wing Desk) 9:45 am 4:45 pm Exhibit Hall Open Saturday, April 27 9:45 am 3:00 pm Exhibit Hall Open 3:15 pm 6:00 pm Exhibit Hall Breakdown* *Breakdown should not begin before 3:15 pm. Important Deadlines Description Due Date Submit 50-word Exhibiting Company Overview March 15, 2019 Online Exhibitor Badge Submission April 2, 2019 Online PRI Productions Discount Deadline April 12, 2019 Form Encore Event Technologies (Electricity, internet, etc) submission ExpoBadge (Lead Retrieval) early bird discount ends April 15, 2019 March 26, 2019 Form Form 2019 NEI Synapse

4 Exhibitor Badge Submission Submit by April 2, 2019 Exhibitor badges are intended for staff working in the exhibit booth or Industry Symposium only Exhibitor badges cannot be transferred at any time Badges will be printed with the exhibiting organization s name Exhibitor badges do not provide admission to the general conference. A full registration is required to attend CME sessions visit nei.global/synapse for more information. Badge Allotment Each exhibit booth receives 2 exhibit-only badges. Additional badges can be purchased online at nei.global/synapsebadges NEI Synapse

5 Exhibitor Order Form (ALL PRICES ARE PER-DAY) Please orders to: Questions: (828) Macon Ave. Asheville NC or Looking for advertising opportunities for your company or more exposure during exhibit halls? Please ask us about our exclusive Wifi Sponsor Program for meetings!!! Exhibitor/On-Site Representative: Booth # Event Name: Your Company Exhibit Hall Dates: Set-up Date / Time: Phone Number (associated with credit card): Your Fax Number: PAYMENT OPTIONS (Circle one): >RES ID or GUEST ROOM# >Order or Master Account # Quantity IF FILLING OUT BY HAND, PLEASE PRINT LEGIBLY All Fields MUST Be Completed Payment Information Type of Card: CREDIT CARD NUMBER: EXP. DATE (MM-YYYY) Visa Matercard AMEX Discover A 23% Service Charge & 7% Sales Tax will be added to all rentals [subject to change without notice]; additional labor charges may apply **Default Internet Settings: 1Mb's Per Person. Bandwidth upgrades available. Multiple HARDWIRE runs will incur a $ port Hub charge NAME [as it appears on card]: BILLING ADDRESS associated with Card [City / State / Zip Code]: Address: SIGNATURE: CREDIT CARD ORDERS: (fill out form below) Descriptions Price Per Day 120 volt/20 amp circuit $35.00 Extension Cord & Power Strip $25.00 Credit Card / Fax Out-Dial Line $75.00 HS Internet [Hardwire] Per Run** $ HS Internet [Wireless] (1-Device)** $19.95 HS Internet [Wireless] (up to 3-Devices)** $23.74 Laptop Computer $ " Flat Screen Monitor $ " Flat Screen Monitor $ " Flat Screen Monitor $ " Flat Screen Monitor $ " Flat Screen Monitor $ VGA or HDMI Cable (circle one) $15.00 ALL CHARGES ARE PER-DAY AND WILL BE APPLIED TO EVERY DAY THE EXHIBIT HALL IS OPEN CC SECURITY CODE For special labor needs not listed here please contact Encore Event Technologies, Mon-Fri 8am to 5pm at (828) *** NOTICE: ALL BILLING QUESTIONS MUST BE SETTLED PRIOR TO CLOSE OF SHOW *** All wiring and other installations, motors, etc. must be approved. To prevent overloading of circuits, exhibitors shall not be permitted to add wattage except upon ordering the same. Outlet location within designated booth will be assigned at our discretion. We are not responsible for voltage fluctuations or power failure because of temporary conditions. Testing for proper voltage prior to plugging or turning on your equipment may prevent serious damage to your equipment. For your protection, install a surge protector on computerized equipment and machinery or an over-under voltage sensor. We are not responsible for damage, loss of items or personal injury caused by the connections to electrical. No credits will be issued on orders not used. REVISED 7/5/16 MJC

6 RENTAL ORDER FORM Neuroscience Education Institute 4/26/19-4/27/19 EO NUMBER: - PRI PRODUCTIONS 290 Macon Ave Asheville, NC PHONE: FAX: TAX ID #: QUANTITY/ITEMS DISCOUNT PRICE SHOW PRICE TOTAL EXHIBITOR INFORMATION CHAIRS Company Name: White Padded $20.00 $25.00 Exhibitor Name: Black Padded $20.00 $25.00 Address: Black Samsonite $8.00 $12.00 City: State: Zip: Phone: Fax: TABLES 6'x30" $21.00 $26.00 Booth Name/Number: 8'x30" $26.00 $31.00 On-site Contact Name: 36" Round Table $25.00 $30.00 On-site Contact Phone: 36" Highboy $30.00 $ DRAPED TABLES* Equipment Total: 6'x30" $53.00 $62.00 Florida Sales Tax(7%): 8'x30" $64.00 $73.00 ORDER TOTAL: 8'x30"x42" $69.00 $77.00 Payment Method: VISA / MC / AMEX / CHECK / OTHER ACCESSORIES (No Discount Price available for these items) CC Number: Waste Basket w/ liner $10.00 Expiration: SEC Code: Counter Stool $25.00 Authorization Signature: Easel $12.00 Printed Name: Special Notes: * To receive discounted pricing please submit completed form by end of day 4/12/18 PLEASE COMPLETE RETURN THIS FORM TO PRI PRODUCTIONS- ALL ITEMS LISTED ABOVE ARE FOR RENTAL ONLY SUBMIT ORDERS TO Keith Quackenbush BY AT KeithQ@PRIPRODUCTIONS.COM or FAX TO

7 NEI Synapse 2019 April The Omni Grove Park Inn Asheville, NC LEAD RETRIEVAL ORDER FORM Order Online DISCOUNT DEADLINE: March 26, 2019 ExpoBadge Lead Retrieval Equipment Equipment descriptions on Page 2 Handheld Scanners: (Battery operated scanners; no electricity required) ExpoBadge Panoptic $295 $315 Mobile Application: ExpoBadge Lead Retrieval App (one license) $225 $250 Additional Licenses $175 $200 ExpoBadge Extras: Personalized Action Codes $65 $85 Custom Survey $65 $85 Company Information Federal Tax ID # COMPANY CONTACT BOOTH # DISCOUNT REGULAR QUANTITY TOTAL Sub Total: Processing Fee: $15.00 Grand Total: WEBSITE: ADDRESS 1 CITY ZIP CODE ADDRESS 2 STATE COUNTRY PHONE ONSITE PHONE Payment Information *Billing Zip Code Required AMERICAN EXPRESS MASTERCARD VISA CHECK CREDIT CARD # EXPIRATION DATE NAME ON CARD *BILLING ZIP CODE ONLINE ORDERS: NEI Synapse 2019 FAX ORDERS TO: MAIL ORDERS TO: ExpoBadge, Inc N. Tustin St. #6250 Orange, CA 92863, USA FOR ASSISTANCE CALL: toll free Terms and Conditions: I have read and agreed to the following terms and conditions. All equipment ordered must be picked up at the service desk prior to the start of the show, unless you have ordered Delivery and Set-up. Failure to pick up equipment does not entitle you to a refund. All equipment must be returned to the service desk within 1 hour of show close to avoid additional $ charge. A non-refundable charge of $2, will be applied for each piece of equipment not returned to ExpoBadge, Inc. at the close of show. There will be a $ charge for the loss or damage of ExpoBadge data card. All cancellations must be submitted in writing 2 weeks prior to the start of the show; there are no refunds or cancellations after this time. There is a $75.00 fee for all cancellations prior to 2 weeks before show. There is no refund on paper or badge kits. ExpoBadge, Inc. will not be responsible for the type or amount of data provided by show management. Liability for damage of any cause whatsoever will be limited to the total price of goods and services provided by ExpoBadge, Inc.

8 NEI Synapse 2019 April The Omni Grove Park Inn Asheville, NC ELECTRONIC LEADS DELIVERY: An containing a link to your leads will be sent to the address on file within 24 hours of the close of the show. Your leads will be available in multiple formats: Excel,.CSV, and.txt HANDHELD SCANNERS DETAILS LEADS FORMAT ExpoBadge Panoptic The ExpoBadge Panoptic is a wireless, handheld, state-of-the-art scanning device (Android), that is the fastest scanner in the market. Uploads lead detail in real-time. Leads can be accessed anytime from ExpoBadge s secure website. Includes an easy-to-use notes option for quickly recording notes specific to each lead. (Requires nightly charging.) Electronic MOBILE APP DETAILS LEADS FORMAT The ExpoBadge Lead Retrieval App is lead retrieval made smart. Scan, qualify, and survey attendees at events using smart phones or tablets (compatible with most Apple and Android devices). Works with or without an active internet connection or data plan; internet connectivity required for activation. Electronic

9 STANDARD ACTION CODES NEI Synapse 2019 April The Omni Grove Park Inn Asheville, NC ExpoBadge offers each exhibitor a complimentary list of standard qualifiers. ADD TO MAILING LIST HOT LEAD! PRODUCT B SCHEDULE DEMONSTRATION CURRENT CUSTOMER INQUIRY ONLY PRODUCT C SEND LITERATURE DISTRIBUTOR INTERESTED BUYER PRODUCT D SEND PRICING INFO HAS PURCHASING AUTHORITY OEM PRODUCT E VAR HAVE SALES REP CALL PRODUCT A PRODUCT F WANTS PRESENTATION PERSONALIZED ACTION CODES For an additional fee, you can personalize your action codes in order to better qualify each lead. Enter personalized action codes using our online order form or complete the template below. Your codes will be ready with your equipment at our service desk. Maximum 35 characters per code. Custom Action Codes cannot include these characters: apostrophe ('), slash (/), backslash (\), period (.), carat (^), or quote (")

10 SHIPPING INSTRUCTIONS These guidelines will provide you with timely receipt of your conference materials. Contact your Conference Service Manager or Group Shipping Coordinator for additional instruction or clarification of any portion of these instructions. LABELING Please address ALL conference materials to: Omni Grove Park Inn 290 Macon Ave Asheville, NC Include on the label: Name of Conference / Guest name - Name of exhibitor / BOOTH number Box # of, Use Date: (earliest date the materials will be needed on site) SHIPPING Use any shipping agent/common carrier of your choice Conference materials should arrive at our location NO EARLIER THAN 3 DAYS PRIOR TO YOUR CONFERENCE AND NO LATER THAN 1 DAY PRIOR TO THE DESIGNATED USE DATE. All shipments must be prepaid. HOURS OF OPERATION 8:00am 4:00pm, Monday through Friday Saturday deliveries must be arranged in advance through your Conference Services Manager. Conference materials received will be delivered to the Conference Center. OUTGOING SHIPPING At the conclusion of the event it is the guest responsibility to pack and seal all outgoing packages. Packages must have a new (barcoded) label attached. Pallets must have a bill of lading attached and a pickup scheduled. Packages will be picked up at conference location at the completion of the conference. Please note that the Omni Grove Park Inn does not currently partner with UPS, all UPS outgoing packages must have a pickup scheduled. In order to schedule a pickup contact UPS customer service at 1 (800) The following address is to be utilized when scheduling a pickup Shipping and Receiving Omni Grove Park Inn 290 Macon Ave Asheville NC am 7pm on the business day following the end of the conference UNCLAIMED MATERIALS Conference Materials, posters, banners, etc., left in meeting rooms or our storage facility after departure, without direction as to disposal, will be held for a period of 1 week before being destroyed. Any requests for return shipment of materials once a guest has left property will necessitate a request, in writing, containing the following information: Ship to address Method of payment Shipping agent (FedEx/UPS/special freight, etc.) Method of shipping (overnight/2nd day/economy) Declared value DISCLAIMER Omni Grove Park Inn is not responsible for any delay in receipt or delivery of conference nor for any special handling fees assessed by a carrier, due to inadequate or improper labeling or packaging of conference materials.

11 Packages bearing insufficient information to identify the conference or USE DATE once received will be held in our storage for a period not to exceed 30 days and will be returned to originating shipper freight collect. NOTE: WORKS OF ART, CRYSTAL, PRECIOUS GEMS AND/OR LIQUOR WILL NOT BE ACCEPTED. CONFERENCE FACILITY SECURITY Omni Grove Park Inn will not assume responsibility or liability for damage or loss of any merchandise or articles brought into any function room and left unattended. It is strongly recommended that all valuables and personal belongings be removed from unoccupied conference facilities.