A series of. Standardised Messages. for. Door-to-door Shortsea Based Logistics Chains. Marco Polo Conference Venice 10 th June 2008 Mariann Sundvor

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1 A series of Standardised Messages for Door-to-door Shortsea Based Logistics Chains Marco Polo Conference Venice 10 th June 2008 Mariann Sundvor Agenda Presentation of the project Deliverables Achievements / challenges Viability Success factors

2 NorStella - Foundation for e-business and Trade Procedures Non Profit foundation Financed through member fee and from Government Objectives The main objective of NorStella is to contribute to effectiveness and efficiency in public and private undertakings, by promoting rational and simplified processes and procedures in national and international trade, in the private as well as the public sector and between private companies and public administrations reliable and efficient implementation and profitable use of standardized data interchange between organizations Because of its independent position in the market, with no links to any particular sector or industry, NorStella is able to serve all kinds of businesses and actors in the market, thus contributing to the establishment of cross sectored solutions based on openly available international standards, such as UN/EDIFACT, ebxml, etc. for the benefit of all user groups. Project organisation NorStella Advisory Board Project Management Mariann Sundvor Technical Committee Mariann Sundvor Test and implementation Hans Kristian Haram Promotion Per Bruun-Lie/Mike Elsom

3 Project organisation Lead Partner and project manager- NorStella Advisory Board Samskip Port of Rotterdam SMDG Softship Norwegian Coastal Directorate NorStella Kingfisher Group Project participants Seagha, Softship, viamichelin It Suppliers Borregård, Norske Skog, Take Cargo Colorline Cargo, Containerships DFDS Lysline, Sea Cargo, NCL Sea and Water, SPC Finland, SPC FrancePC, Netherlands, SPC Norway Copas, NorStella,SMGD Risavika Port, Port Infolink, Portne Norwegian Coastal Administration Shippers, transport buyers Lines SPC Shortsea Promotion Center Standardisation organisations Ports Authorities

4 What is Shortsea XML? Marco Polo Common Learning project: aim to shift freight from road to sea Project period: September 2006 September 2008 Total Budget Euro Project aim Streamline the administrative processes within a shortsea based logistics chain by using standardised electronic messages/documents Not a research project Not an IT project

5 Complex transport chains Transport user Enquiry Agent Quote Terminal Road Hauler Payment Manifest Agent Shipping Line The issue Shortsea logistics chain is complex and uncompetitive Administrative burden (20-30%) Manual work and routines

6 The solution Simplify business processes Use electronic documents to reduce overhead Standardised messages/documents Scheduling Booking Operations Status Project deliverables Develop and document standardised messages Booking, Scheduling, Operation and Status Implementation Proof of concept Implementations covering business procedures Verify benefits Real examples Promotion Awareness Dissemination Articles Education/workshops

7 Make standardised messages Schedule Booking Operation Status Input/Update Booking Confirmation Declined Manifest Loading/discharge list Loading/discharge report Dangerous goods Status Standardised messages Standards approved by UN/CEFACT Procedures and routines of UN/CEFACT ebxml Use of UN/CEFACT Core Component technology UMM / UML Using XML technology

8 Implementation / type of Business Implementation -It providers offering service ChainLab GT NEXUS Gyptis Innovation Strategies Intris Logiq Logit systems Portinfolink Pragma Seagha Softship Transwide

9 Implementatons Sea Cargo Ewals Cargo Samskip viamichelin SPC Shortsea Promotion Centers Europe Transwide Norfolk Lines Stena Lines Containership Intra Promotion aim The create awareness of the Shortsea XML project within the European transport sector. To secure a rapid and wide adoption of the XML standard throughout the European shortsea community. To obtain a sufficient number of reference implementation cases. Detailed communication plan defined early in the project

10 Promotion/Education Work Shops Promotion Standards Implementation Seminars Technical Business Conferences only to give speaches Articles Newsletters Main achievements and challenges Standardisation work All documentations will be finalised in July/August Involvement of end users necessary Change from Invoice to Status

11 Main achievements and challenges Implementations Implementations all over Europe Beneficiary and non-beneficiary Marked needs more than 12 month to adjust to new standards Focus on transport portals and hubs Essential that end users involves in the cases and requirements Main achievements and challenges Promotion/education/common learning More than stipulated Workshops Seminars Conferences Meeting large players Online meetings Well accepted in articles/paper Web page visitors wants more

12 Viability after 15th September 2008 Standards and documentations will be maintained by SMDG SSXML - user forum will be established Promotions by SPC Project Single European Transport Document SPC-France Implementations will continue Standards are characterised by a snowball-effect: the greater the number of people using them, the more valuable they become, and greater the number of people motivated to use them. Source: Blown to Bits ISBN x Viability 2 Need for the same project within Railway Application sent April 25 participants

13 Success factors Well written and measurable application / project definition which can be used as a project tool Enough participants Think interim and final report from day 1 documentation Financial issues Contact information Mariann Sundvor - Project Manager Shortsea XML c/o Norstella C.J. Hambros Plass 2C 0164 Oslo Norway T: E: mariann@norstella.no