Creating the export accompanying document (EAD) for your export shipment

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1 Creating the export accompanying document (EAD) for your export shipment From now on you are able to declare your export shipments to the customs authorities and to prepare the export accompanying document via LetMeShip, regardless of your choice of carrier. This procedure is mandatory for all goods shipments with a goods value of more than EUR 1,000 to other EU states. In cooperation with the export, banking and customs portal i-tms das Portal für Außenhandel, Bank und Zoll, LetMeShip provides the option to declare your goods to the customs authorities, directly after your booking process. THE ADVANTAGES AT A GLANCE Cost reduction: Preparing the ABD will only cost you EUR 20. This is significantly less than you would pay directly with the carrier. Monitoring: You are able to monitor the status of your customs declarations at all times, you are informed proactively, if there are any comments from the customs authorities, and are therefore able to react. Speed: Your shipment is approved within between 90 minutes to 24 hours. Independence: You can create a so called routing slip. You are then able to go to the customs authorities with your shipment and the document, to have the shipment approved immediately. Information: The i-tms system provides for plenty of useful information regarding customs regulations, shipping processes, sanctions list checking, etc. Do you have any questions regarding the process or the general transaction? Our Customer Services are available Monday to Friday from 8 a.m. to 6 p.m. via +49 (0)40 / , or you can send an to booking@letmeship.com. 1

2 Manual for creating the EAD To create the ABD via LetMeShip you will need a valid EORI number. If you do not have an EORI number, you may apply for it here: EORI NUMBER APPLICATION Following your booking, you will find the CREATE EXPORT DECLARATION button on the page of your booking confirmation, as well as in your shipment archive. The following pop-up window will appear: 2

3 In the next step, please confirm that you would now like to start the fee-based EAD production process. Once you have confirmed that you would like to create an EAD, Initiating a new export / shipping process will appear in a new tab in your browser. 3

4 2 sets of data are created for preparing the EAD. The so called head data and the position data. These only need to be complemented, as most relevant data and parameters are adopted from the booking process. Please click edit in the lower part of the screen. The following details need to be added for the head data HANDLING PROCEDURE Select here, which shipping procedure you would like to use EXPORT CUSTOMS OFFICE Enter the reference number of your relevant export customs office START OF PROVISION Date and time of the start of provision PROVISION PROCESS Date and time of the end of provision Click the button save changes. A green check is now shown in the lower part of your head data screen: This means that your head data are complete. The missing position data are entered in the next step. Please click the folder icon under position data at the bottom to edit these. The following details need to be added to complete the position data GOODS NUMBER Please enter the HS code for your goods here DESCRIPTION OF GOODS This is adopted from the booking process. However, it should be as detailed as possible to ensure that the customs authority accepts the declaration NET WEIGHT Please enter your goods net weight excluding packaging here FEDERAL STATE OF ORIGIN Select the federal state in which your goods were produced here. There is also an option you may choose, if the goods were not produced in Germany, however, the box will need to be changed to COUNTRY OF ORIGIN accordingly. 4

5 NOTE A commercial or pro-forma invoice must be enclosed with each EAD. The customs authorities expect that a clear link must be recognisable between the EAD and the invoice. The invoice should therefore be registered, when entering the position data, to reduce the likelihood of the declaration being rejected by the customs office. The next step to be edited is titled documents presented. The following details need to be added under DOCUMENTS PRESENTED TARIC-CODE This code refers to the type of invoice included. Enter N380 for a commercial invoice or N325 for a pro-forma invoice Reference Please enter your invoice number here. This will provide for the required link between your invoice and the ABD A green check is now shown on the left-hand side of your position data screen: This means that your position data are complete. You are then able to transmit your declaration to the customs office, or to initialise it. Select NO to bindingly transmit the declaration to the customs office. Select YES to merely initialise the declaration. This means that it is put on hold and saved for possible future changes. 5

6 KEY This symbol indicates that a selection must be made in this area This symbol provides for general information about the entry made (e. g.: details of the customs office, such as the phone number, address, location or opening hours of the customs office) Here you will find previously entered and saved data such as addresses, master data etc. Do you have any questions regarding the process or the general transaction? Our Customer Services are available Monday to Friday from 8 a.m. to 6 p.m. via +49 (0)40 / , or you can send an to booking@letmeship.com. 6