Indent Number should contained Five Digit Number

Transcription

1 Indent Number should contained Five Digit Number x x x x x Consignee Code Indent Serial. Example: For Anatomy Deprtment as per below mentioned code and Indent S.no. is 499 then code will be: Five digit Code will be consist of: For Allocation Head Example: Consignee Code Procurement of "Book" Comes under GIA capital and Account Head of "Books" is Hence allocation head will be: Department Indent Serial. GIA capital Account Head S.no. Department Consignee Code 1 Anatomy 01 2 Anaesthesiology 02 3 Biochemistry 03 4 Community & Family Medicine 04 5 Dentistry 05 6 ENT-Otorhinolaryngology 06 7 Forensic Medicine & Toxicology 07 8 General Medicine 08 9 General Surgery Microbiology Obstetrics & Gynaecology Ophthalmology Orthopaedics Pathology & Lab Medicine Pediatrics Pharmacology Physiology Psychiatry Pulmonary Medicine & TB Radio-Diagnosis Radio-Therapy Transfusion Medicine & Blood Bank Trauma & Emergency Aayurvedic Homiopathic 56 Project Cell S.no. Department Consignee Code 1 Civil wing 71 2 Electrical wing 72

2 Allocation Head S.no. GIA CAPITAL ACCOUNT HEAD FIXED ASSETS (ADMINISTRATION) Land Buildings Plant & Machinery Medical Equipments & Tools Motor Vehicles Office Machinery & Equipments Electrical Fittings & Appliances Furniture & Fixtures Books Patents & Copyright Computers (Desktop,tebooks,Laptop) Softwares S.no. FIXED ASSETS (HOSPITAL) Land Buildings Plant & Machinery Medical Equipments & Tools Motor Vehicles Office Machinery & Equipments Electrical Fittings & Appliances Furniture & Fixtures Books Patents & Copyright Computers (Desktop,tebooks,Laptop) Softwares S.no. FIXED ASSETS (MEDICAL COLLEGE & HOSTEL) Land Buildings Plant & Machinery Medical Equipments & Tools Motor Vehicles Office Machinery & Equipments Electrical Fittings & Appliances Furniture & Fixtures

3 9 Books Patents & Copyright Computers (Desktop,tebooks,Laptop) Softwares S.no. FIXED ASSETS (RESIDENTIAL COMPLEX) Land Buildings Plant & Machinery Medical Equipments & Tools Motor Vehicles Office Machinery & Equipments Electrical Fittings & Appliances Furniture & Fixtures Books Patents & Copyright Computers (Desktop,tebooks,Laptop) Softwares ACCOUNT GIA GENERAL S.no. HEAD 1 TAXES & DUTIES a Rates & Taxes WATER, ELECTRIC & FUEL CHARGES a Water Charges b Electricity Charges c Fuel Charges (Generators) d Fuel Charges (Vehicles) MEDICAL & HOSPITAL EXPENSES a Drugs & Medicines b Consumables (Medical) c Dietary charges d Scientific & Research Expenses e Training & Development Expenses f Gas Charges g Garbage Disposal Expenses h Fumigation & Sterlization Expenses REPAIRS & MAINTENANCE a Land b Buildings c Plant & Machinery

4 4d Medical Equipments & Tools e Motor Vehicles f Office Machinery & Equipments g Electrical Fittings & Appliances h Furniture & Fixtures i Books j Patents & Copyright k Computers (Desktop,tebooks,Laptop) l Softwares OUTSOURCEING & OTHER EXPENSES a Consumables (General) b Pathology Outsourcing Expenses c Housekeeping services d Security Services e Outsourcing Office Services f Outsourcing Hospital Services g Horticulture Expenses h Scholorship i Stipend (Students) j Fees, Honorarium or Other Charges k Learning Resource Allowance l Freight Expenses m Conveyance Charges RENT & HIRING CHARGES a Land b Buildings c Plant & Machinery d Medical Equipments & Tools e Motor Vehicles f Office Machinery & Equipments g Electrical Fittings & Appliances h Furniture & Fixtures i Books j Patents & Copyright k Computers (Desktop,tebooks,Laptop) l Softwares TOUR & TRAVEL EXPENSES a Conference & Registration Charges b Travelling Expenses (Inland) c Travelling Expenses (Foreign) d Hotel Charges

5 7e Food & Beverages f Composite Transfer Grant ENTERTAINMENT EXPESES a Meetings PRINTING & STATIONARY a Printing & Stationery (Computer) b Printing & Stationery (Other Than Computer) COMMUNICATION EXPENSES a Telephone, Mobile,Internet, Data Card etc b TV Recharge Etc Expenses POSTAL & COURIOR EXPENSES BOOKS, NEWSPAPER, MAGZINES ETC ADVERTISEMENT & PUBLICITY PROFESSIONAL CHARGES a Audit Expenses b Professional & Legal Charges INTEREST EXPENSES a Interest on Payment of Bank & Financial Institutions b Interest on Payment Other Loans c Bank Charges INSURANCE a Insurance - Vehicles b Insurance - Assets c Insurance - Cash WRITE OFF & LOSSES a Cash b Inventory/Stores c Assets d Bad Debts e Foreign Exchange Fluctuation f Hedging Charges g Preminarly Expenses MISCELLANEOUS EXPENSES

6 Requision no. Check List Sr.. Description 1 Whether requision / MS / Indent. is in 5 digits and copy is clear and is in 2 Whether the demand is routed through nominated HOD / MS 3 Whether demands are routed through Head of the Consuming Deptt. Date Remarks 4 Whether head of allocation & consignee code is indicated correctly 5 Technical Particulars 5.1 Whether Technical particulars (description / specifications etc) are complete 5.2 Whether broad based specification (i.e. Specification is not based on a particular Make/Part ) 5.3 Whether drawing or specification is enclosed for tendering i.e. if any drawing attach. 6 Detail of last demand sent for the same item 6.1 Demand. : Date : 6.2 Quantity 7 Last Purchase Details should have been given with following particulars 7.1 PO no. and date: 7.2 Name of supplier: 7.3 Rate & unit 7.4 Whether the supplies materialized were accepted? 8 Whether the basis for estimation of the rate has been given as per Budgetory quotation / PO? 9 Whether quantity / rate / total value is mentioned in Indent. (Purchase Proposal Request form) 10 Whether the funds avalability has been certified by indenter in the current financial year 11 Have the name of the likely supplier / Suggested supplier been furnished? te: All columns should be meticulously filled in to avoid any back reference. Indenter's Signature & Seal