SECTION 1: TRADER INFORMATION

Transcription

1 QUESTIONNAIRE FOR SUPPLY CHAIN SECURITY PROCEDURES SECTION 1: TRADER INFORMATION Subsection 01 - Member Identification Member Name: Mail Address: (including the post office box number, city, country and postal code) Street Address : Name & Title of Person Responsible for this Information: Telephone number: Fax number: PAC INTERNATIONAL S.A DE C.V. RETORNO CENTRAL ORIENTE #2 COL. UNIDAD MODELO. IZTAPALAPA, CIUADAD DE MEXICO ZC RETORNO CENTRAL ORIENTE #2 ADRIAN BALLEZA / MANAGING DIRECTOR N/A adrianb@pacintl.com.mx 2. Describe Company structure: PARTNERSHIP 3. Name/s of CEO / Partners / Owner: ADRIAN BALLEZA ORTIZ / MANAGING DIRECTOR ANA MARIA ORTIZ/ PARTNER 4. Describe Briefly the Main Business Activities: Pac International was established in 1997 with the vision and tradition of worldwide companies providing global and integrated logistics services through a team of specialized consultants and a competitive and complete representative network being the most recognized companies on transportation worlwide. 1

2 Subsection 02 - Internal Organization How many staff members are employed in your business? Give the names of your senior personnel involved in the international trade supply chain: Jorge Guati Rojo Ocean and truck manager. Lilly Gonzalez Air dept. Manager 3. Have you documented the organization structure of your Company And job descriptions of each employee? SECTION 2: SECURITY INFORMATION Subsection 2.01 Security Programs and Procedures Is your company a certified organization of any Accredited Security Standards recognized in your country? X If yes, please specify which program(s): 2. Is your company a certified member of a World Customs Organization Accredited Security Program administered by foreign customs? X If yes, please specify which program(s): X 3. Do you have written procedures that detail what steps you use to detect security problems and what action you may take to correct these problems? 4. X Do you maintain a full audit trail of your customs activities? 2

3 5. X Do you maintain all shipping documents of all shipments handle by your company duly filed? If so, for how long do you keep them filed? Subsection Physical Access X Do you have a positive employee identification system in place? X 2. Do all employees have photographic identification? X 3. Do you have an access control system? X 4. Does the access control system work off of the employee photo identification card? X 5. Is it a lock and key system? 3

4 X 6. Does your access control restrict employees to only those areas needed to perform their job? 7. Do you have documented procedures that instruct management on the issuance and removal of identification badges (employee, visitor, or vendor) and any other access control devices? X X 8. Do you require visitors to show photo identification prior to access? X 9. Do you maintain a copy of a visitor s identification for future visits by that visitor? X 10. Do you issue visitors a badge that they must display or visibly wear? X 1 Do you escort all visitors on company property? 4

5 X 12. Do all vendors provide proper company or photo identification on arrival? X 13. Do you maintain a copy of vendor identification for future visits? 14. Do you have written procedures advising employees how to challenge and secure unauthorized or unidentified persons? X Subsection Personnel Security X Do you verify employment history and references prior to hiring new employees? X 2. Do you, where permitted by law, conduct background checks on prospective employees? X 3. Do you, based on cause and/or a highly sensitive position, conduct investigations or background checks on employees? 5

6 X 4. Do you have written procedures for termination of employees to ensure no further access is possible, to the facility or computer systems? X 5. Do you train your employees in safety and security Requirements? SECTION 3: SYSTEM OF THE BUSINESS X Do your computer systems use individual sign-on and passwords? X 2. Do passwords expire periodically and require changing? X 3. Do you have written IT security policies, procedures and standards? X 4. Do you provide user training on IT security? 6

7 X 5. Do you have systems that identify users and the data they have entered or changed? X 6. Can you detect unsuccessful attempted computer system access? X 7. Do you have written disciplinary actions for employees found to have violated system policy? SECTION 4: OPERATIONS Subsection 4.01 Services Your Company Provides To Your Customers Please indicate below the services that you usually provide to your customers, as well as those you outsource to a third party: Services Provided: Mainly Outsourced to a Third Party? X Forwarder X X Broker NVOCC X Drayage X Trucking X Warehouse Other, please specify: X X X X 7

8 2. For those services using contractors on a regular basis, do you have agreements in place outlining responsibilities and procedures for the secure transport of your goods? X 3. If you do not use a regular contractor, briefly describe how do you ensure the safety and security of the transport of your goods? With cargo insurance with TT CLUB / FIDELITY & MARINE. We also have a Liability policy with Assekuransa ( (LOLIPOL) Subsection 4.02 Warehouse Services If you provide warehousing services using your own facilities, please answer the questions on this section. If NOT please comment on item 10 of this section, How do you ensure that these procedures are followed by third party. Have you documented procedures to address safety and security issues surrounding your incoming goods? 2. Have you documented procedures to deal with situations where incoming goods breach the security and safety arrangements agreed with your suppliers. X X 3. Do you store hazardous goods in your warehouse? X 4. Have you documented a list of hazardous goods and safety procedures to store these goods separately? X 5. Do you ensure that goods are received only in a supervised area? X 6. Have you documented procedures for ensuring staff are informed of safety and security measures / arrangements? 7. Have you documented procedures for the receipt of goods which pose a safety and security risk? 8. Have you segregated duties between the ordering of the goods, receipt, entering the goods in the system and payment of the invoice? 9. Have you documented procedures to address the safety and security issues surrounding storage of your goods? X X X X 8

9 10. Have you documented physical and documentary procedures to control the loading of goods? 1 Have you documented any safety and security measures required by your customers at the time of loading? X X 12. How do you ensure that you assure that the third party contracted by you follows all these procedures mentioned above? With a contract checked by layers and sign properly Subsection 4.03 Trucking Services If you provide trucking services using your own trucks, please answer the questions on this section. If NOT please comment on item 5 of this section, how do you ensure that these procedures are followed by third party?. Do the procedures you have in place to inspect containers or trucks prior to loading at your facility include the following inspection points: front wall; left and right side; floors; doors; outside and undercarriage; and the locking mechanisms on the doors? X X 2. Do you have a written check list to document the container or truck inspection? 4. Do you reconcile cargo information against a cargo manifest or other shipping documents? X 5. How do you assure that you ensure that third party contracted by you follows all these procedures mentioned above? With a contract checked by layers and sign properly 9

10 AUTHORIZATION Signed: Name: (use capital letters) ADRIAN BALLEZA ORTIZ Local and date: Status of Signatory: (Sole proprietor, Partner, director) Managing Director 10