Evaporated Salt ( ) Contract - Overview Prior to utilizing a contract, the user should read the contract in it's entirety.

Transcription

1 Evaporated Salt ( ) Contract - Overview Prior to utilizing a contract, the user should read the contract in it's entirety. DESCRIPTION CONTRACT INFO - Covers Commonwealth requirements for Evaporated Salt. Contract Number & Title Evaporated Salt Number of Suppliers 1 Validty Period 08/01/ /31/2007 DGS Point of Contact Contact Phone # Sandi Verbos (717) Sandi Verbos PRICING HIGHLIGHTS - This is a one (1) year contract with an renewal options. PROCESS TO PURCHASE - This contract is mainly used by PennDOT. - Minimum purchase is 22 tons.

2 Department of General Services GSPUR-13B Rev. 2/20/01 SPECIAL CONTRACT TERMS AND CONDITIONS CONTRACT SCOPE/OVERVIEW: This contract will cover the requirements of The Department of Transportation for Evaporated Salt. ORDER OF PRECEDENCE: These Special Contract Terms and Conditions supplement the Standard Contract Terms and Conditions For Statewide Contracts for Supplies. To the extent that these Special Contract Terms and Conditions conflict with the Standard Contract Terms and Conditions For Statewide Contracts for Supplies, these Special Contract Terms and Conditions shall prevail. TERM OF CONTRACT: The Contract shall commence on the Effective Date no earlier than August 1, 2006 and expire on July 31, OPTION TO EXTEND: The Department of General Services reserves the right, upon notice to the Contractor, to extend the Contract or any part of the Contract for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in Contract coverage and only for the time necessary, up to three (3) months, to enter into a new contract. OPTION FOR SEPARATE COMPETITIVE BIDDING PROCEDURE: The Department of General Services reserves the right to purchase supplies covered under this Contract through a separate competitive bidding procedure, whenever the department deems it to be in the best interest of the Commonwealth. The right will generally be exercised only when a specific need for a large quantity of the supply exists or the price offered is significantly lower than the Contract price. ADDRESS OF PURCHASE ORDER: Commonwealth agencies may issue purchase orders against this Contract for supplies required by the agencies (using agencies). Please state below where the Purchase Orders should be sent (name, address, city, state, zip code). Eastern Salt 15 Tyngsboro road Ste 8 C North Chelmsford, MD Contact person: Jason Archambault Telephone Number: Address: jarchambault@easternsalt.com DELIVERY: F.O.B. destination within 7 days after notification by receipt of facsimile, to any location within the county where the supplier is awarded as designated on the facsimile notification. The supplier is required to notify the PennDOT county maintenance manager at least 48 hours prior to intended delivery date so that a PennDOT representative is present to receive the material. Minimum order amount is 22 tons. WEIGHING: On all shipments originating outside of the Commonwealth of Pa, certified weight slips from the supplier must accompany each truckload. Shipments originating within the Commonwealth of Pa must be weighed by a licensed public weigh master and accompanied by a certified weight slip. An electronic digital measuring device is acceptable if a source has the capability in its scale. The scale used requires approval by the Pennsylvania Department of Agriculture, Bureau of Rides and Measures Standards, or tested and approved by a scale repair Page 1 of 2

3 Department of General Services GSPUR-13B Rev. 2/20/01 service having testing capabilities with appropriate weights and procedures as contained in Scale Code NIST Handbook 44. The awarded supplier is completely responsible for the preparation of accurate weight slips, certification attesting to the accuracy of the weights recorded, and assuring conformance with PennDOT Publication 408 or latest version, section (b). Weighing by PennDOT's weigh team is not required. The supplier shall provide a corrected billing or provide the material at no charge to compensate for any weight in excess of 3% that was invoiced, but not received by PennDOT. Within 30 days of notification by PennDOT, the supplier shall provide the district executive a written description of the corrective actions and safeguards and the time when they were implemented. INVOICING: When billing, the supplier will furnish an original and two copies of the invoice. In cases where computerization requires the supplier to retain the original copy of the invoice, three copies of the billing will be acceptable; however, one of the copies must be stamped or designated "ORIGINAL DUE TO COMPUTERIZED OR AUTOMATIC MACHINE ACCOUNTING". QUALITY CONTROL: The supplier is required to maintain quality control during the production and shipment of material. SHIPMENT: Suppliers shall be required to use their own bill of lading, which contains a statement indicating that this material has been tested and meets PennDOT specifications. The form shall also include: Type of material Producer, name and location Stockpile or producing plant location Company laboratory report number Date of shipment Consignee, name and location Truck number Quantity (tons) Purchase order number Lot number Weigh master s signature or (e-signature) OPTION TO RENEW: The contract or any part of the contract may be renewed for additional TWO (1-year) terms by the mutual agreement between the Commonwealth and the Supplier(s). Upon renewal the Contract terms and conditions shall apply as the prior year. If this contract is renewed for an additional term, a new performance bond or a rider supplementing the original bond will be required for the extended period. INQUIRES: Direct all questions concerning this contract to the appropriate buyer named herein. Sandi Verbos, Commodity Specialist Department of General Services Bureau of Procurement 555 Walnut Street Harrisburg PA Telephone: Fax: sverbos@state.pa.us Page 2 of 2

4 Page 1 / 1 Contract Number: All using Agencies of the Commonwealth, Political Subdivision, Authorities, Private Colleges and Universities Your vendor number with us: Vendor Name/Address: EASTERN SALT COMPANY INC 15 TYNGSBORO RD STE 8C NORTH CHELMSFORD MD Purchasing Agent: Name: Sandra Verbos Phone: Fax: sverbos@state.pa.us Valid from/to: 08/01/ /31/2007 Please Deliver To: *** TBD AT TIME OF PURCHASE ORDER *** *** UNLESS SPECIFIED BELOW *** Vendor Fax Number: Your Quotation: Date: Collective No.: CN Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate SALT,EVAPORATED DAUPHIN COUNTY ton ton SUPPLEMENTAL INFORMATION Header text Contact Name: Jason Archambault Contact Address: 15 Tyngsboro Road North Chelmsford, MA Contact Phone: Contact jarchambault@easternsalt.com NO FURTHER INFORMATION FOR THIS CONTRACT Currency: USD 999, ***ESTIMATED VALUE***

5 Page 1 / 3 Contract Number: All using Agencies of the Commonwealth, Political Subdivision, Authorities, Private Colleges and Universities Your vendor number with us: Vendor Name/Address: INTERNATIONAL SALT COMPANY PO Box PITTSBURGH PA Purchasing Agent: Name: Sandra Verbos Phone: Fax: sverbos@state.pa.us Valid from/to: 05/26/ /31/2007 Please Deliver To: *** TBD AT TIME OF PURCHASE ORDER *** *** UNLESS SPECIFIED BELOW *** Vendor Fax Number: Your Quotation: Date: Collective No.: CN Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate SALT,EVAPORATED ERIE COUNTY ton ton SALT,EVAPORATED WARREN COUNTY ton ton SALT,EVAPORATED CLEARFIELD COUNTY ton ton SALT,EVAPORATED MIFFLIN COUNTY ton ton SALT,EVAPORATED JUNIATA COUNTY ton ton SALT,EVAPORATED MONTOUR COUNTY ton ton SALT,EVAPORATED TIOGA COUNTY ton ton 0.00 *** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

6 Page 2 / 3 Contract Number: Vendor Name: INTERNATIONAL SALT COMPANY SALT,EVAPORATED UNION COUNTY ton ton SALT,EVAPORATED NORTHAMPTON COUNTY ton ton SALT,EVAPORATED MONTGOMERY COUNTY ton ton SALT,EVAPORATED ADAMS COUNTY ton ton SALT,EVAPORATED CUMBERLAND COUNTY ton ton SALT,EVAPORATED LANCASTER COUNTY ton ton SALT,EVAPORATED PERRY COUNTY ton ton SALT,EVAPORATED BEDFORD COUNTY ton ton SALT,EVAPORATED BLAIR COUNTY ton ton SALT,EVAPORATED CAMBRIA COUNTY ton ton SALT,EVAPORATED FULTON COUNTY ton ton SALT,EVAPORATED ARMSTRONG COUNTY ton ton SALT,EVAPORATED BUTLER COUNTY ton ton SALT,EVAPORATED CLARION COUNTY ton ton SALT,EVAPORATED INDIANA COUNTY ton ton 0.00 *** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

7 00230 SALT,EVAPORATED JEFFERSON COUNTY ton ton SUPPLEMENTAL INFORMATION Header text Contact Name: Robert H. George Contact Address: 655 Norther Blvd Clarks Summit, PA Contact Phone: Contact Bids@ISCOSalt.Com NO FURTHER INFORMATION FOR THIS CONTRACT Page 3 / 3 Contract Number: Vendor Name: INTERNATIONAL SALT COMPANY Currency: USD 999, ***ESTIMATED VALUE***

8 Page 1 / 2 Contract Number: All using Agencies of the Commonwealth, Political Subdivision, Authorities, Private Colleges and Universities Your vendor number with us: Vendor Name/Address: HARVEY SALT COMPANY 1325 MOHRS LN BALTIMORE MD Purchasing Agent: Name: Sandra Verbos Phone: Fax: sverbos@state.pa.us Valid from/to: 08/01/ /31/2007 Please Deliver To: *** TBD AT TIME OF PURCHASE ORDER *** *** UNLESS SPECIFIED BELOW *** Vendor Fax Number: Your Quotation: Date: Collective No.: CN Our Quotation: Payment Terms: NET 30 The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) at the price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract or incorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at for this type of Contract as of the date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractor receives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) and place(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate SALT,EVAPORATED LACKAWANNA COUNTY ton ton SALT,EVAPORATED BERKS COUNTY ton ton SALT,EVAPORATED CARBON COUNTY ton ton SALT,EVAPORATED LEHIGH COUNTY ton ton SALT,EVAPORATED MONROE COUNTY ton ton SALT,EVAPORATED SCHUYLKILL COUNTY ton ton SALT,EVAPORATED BUCKS COUNTY ton ton 0.00 *** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

9 00080 SALT,EVAPORATED CHESTER COUNTY ton ton SALT,EVAPORATED DELAWARE COUNTY ton ton SALT,EVAPORATED PHILADELPHIA COUNTY ton ton SALT,EVAPORATED YORK COUNTY ton ton SALT,EVAPORATED LEBANON COUNTY ton ton SUPPLEMENTAL INFORMATION Header text Contact Name: Brent Golding Contract Address: 1325 Mohrs Lane Baltimore, MD Contact Phone: Contact bwgolding@harveysalt.com NO FURTHER INFORMATION FOR THIS CONTRACT Page 2 / 2 Contract Number: Vendor Name: HARVEY SALT COMPANY Currency: USD 999, ***ESTIMATED VALUE***

10 SPECIFICATIONS EVAPORATED SALT CHEMICAL COMPOSTION: TOTAL CHLORIDE EXPRESSED AS NACL SHALL BE MINIMUM OF 95.0%. EVAPORATED SALT GRADING: THE SODIUM CHLORIDE SHALL CONFORM TO THE FOLLOWING PARTICLE SIZE DISTRIBUTION SPECIFICATIONS AS DETERMINED BY LABORATORY SIEVES. PASSING A 3/4 SIEVE (18.75MM) 100% PASSING A 1/2 SIEVE ( 12.50MM) 95.0% - 100% PASSING A N0.4 SIEVE ( 4.75MM) 20.0% % PASSING A NO.8 SIEVE ( 2.36MM) 10.0% % PASSING A NO. 30 SIEVE ( 0.60MM) 0.0% % PERMISSIBLE VARIATION IN THE CASE OF SODIUM CHLORIDE SAMPLES AFTER DELIVERY TO THE PURCHASER: TOLERANCE FROM THE FOREGOING SPECIFICED VALUE ALLOWED FOR GRADATION NOT TO EXCEED 5.0 PERCENTAGE POINTS ON EACH SIEVE SIZE EXCEPT THE MM, (3/4 IN.) AND 12.5 MM (1/2 IN.). CHEMICAL COMPOSITION: SHALL BE NOT LESS THAN 95% SODIUM CHLORIDE. PERCENT OF SODIUM CHLORIDE SHALL BE DETERMINED IN ACCORDANACE WITH CURRENT ASTM-D-362. MOISTURE CONTENT SHALL NOT EXCEED 3.0% BY WEIGHT FOR EVAPORATED SALT. ALL SODIUM CHLORIDE THAT IS NOT FREE-FLOWING AND IN USABLE CONDITION UPRION ARRIVAL AT ITS DESTINATION WILL BE REJECTED. ALL SODIUM CHLORIDE MUST BE UNIFORMLY TREATED WITH EITHER OF THE FOLLOWING ANTI-CAKING COMPOUNDS: YELLOW PRUSSIATE OF SODA- SODIUM FERRO CYANIDE OR PRUSSIAN BLUE-FERRIC FERRO CYANIDE. THE ANTI-CAKING COMPOUND MUST BE INTRODUCED UNIFORMLY THROUGHOUT THE SODIUM CHLORIDE AT SUCH A RATE THAT MINIMUM OF 20-PPM ANTI- CAKING COMPOUND SHALL BE PRESENT. THE SODIUM CHLORIDE PRODUCT INTENDED FOR SUPPLY IN THIS ORDER MAY BE PRODUCED FROM ANY ONE OF THE FOLLOWING ACCEPTABLE MANUFACTURING PROCESSES: (1) ANY SALT OBTAINED FROM BRINE OR BY MEANS OF SOLUTION MINING, WHICH IS PROCESSED BY VACUUM PAN EVAPORATION OR THE ALBERGER PROCESS, OR (2) NATURALLY EVAPORATED SALT OBTAINED FROM SEAWATER OR A SALT LAKE DEPOSIT. AN ALLOWABLE OVERSHIPMENT OR UNDERSHIPMENT WILL BE LIMITED TO + OR - 10%.